NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: SS26-68 PLAYMORE RECREATIONAL PRODUCTS

City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-68
Date Posted: March 26, 2026
Written Response Due Date: APRIL 2, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
* DESCRIPTION OF SERVICE/PRODUCT: REPAIR AND PARTS FOR PLAY STRUCTURE
* AMOUNT (This is an acquisition with an estimated value of): $1111.93
* VENDOR: PLAYMORE RECREATIONAL PRODUCTS
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar's website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-68
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Procurement Request
City of North Port
Request
Request Type* Capital?(?) PRR-EX(?) FY* Type code*
Sole/Single Source/Standardization No Yes Yes 2026
Preparer
LeAnn Turner
Department* Division(s)
PARKS & RECREATION MAINTENANCE
Commission Meeting?* Commission Override(?)
Yes No Yes No
Purchase
Payment Method* Purchase Type* Purchase SubType*
Visa Purchase Purchase Order Single Purchase (current FY) None Change Order
Blanket Purchase (current FY) Amendment
Description*
This purchase is for a replacement stair tread on the play structure at Hope Park. It must be replaced with a direct replacement part
from the original company to ensure a proper fit. This park is set to be replaced soon. In order to ensure safety for users, this part
needs to be replaced before that.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City's Purchasing site for seven (7) calendar days.
Exemption Explanation(?) *
It must be replaced with a direct replacement part from the original company to ensure a proper fit.
Steps taken to verify these goods and/or services are not available elsewhere(?) *
It must be replaced with a direct replacement part from the original company to ensure a proper fit. Parks staff checked with the
vendor to see if the part was replaceable under warranty but it is not.
Other vendors that were contacted(?) *
n/a
Grant?*
Yes No
Technology Related?(?) *
Yes Renewal No
Exemption
Reason*
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the "sole or single source" restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)

Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City's needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation*
The stair tread must be replaced with a direct replacement part from the original company to ensure a proper fit.
Supporting backup*
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
3167 Hope Park Stairs.pdf 432.51KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number Effective Date Expiration Date
Purchase Details
Line Items
Unit of
Item # Description* Quantity* Unit Price* Subtotal
Measure
1 purchase of replacement $$ 561.93 $1.00 $561.93
playground part
Shipping(?) * Total Charges
$550.00 $1,111.93
Accounts
(?)
Dept* Account #(?) * Project # Amount*
1 001-3038-572.46-03 $1,111.93
Total Payments
$1,111.93
Comments to Budget(?)
This playground is set to be replaced however this part is needed for safety until that time.
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
3167 Hope Park Stairs.pdf 432.51KB
900.2 Insurance Requirements No Risk approval 7-13-21.pdf 243.73KB
Vendor Details

Vendor Information
(?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name* Vendor Number*
PLAYMORE RECREATIONAL PRODUCTS 3681
Vendor Name CST
Contact Vendor Email
info@playmoreonline.com
Remittance Address
PLAYMORE WEST INC, 6300 METRO PLANTATION ROAD, FORT MYERS, FL 33966
Phone
239-791-2400
Vendor Documentation Current(?) *
Yes No
Risk Documentation Current(?) *
Yes No Waiver Attached
YTD Expenses(?)
Department Inclusive(?) * City Inclusive(?) *
$215,439.43
Highest Approver(?) *
FD and CM will be skipped on the back end, as needed.

Proposal
#EST3167
Bill To Ship To
Proposal Date Project Manager
City of North Port City of North Port
4970 City Hall Blvd 5929 Sam Shapos Way 3/25/2026 Mary Cyr
North Port FL 34286 North Port FL 34287
Title: City of North Port - Hope Park - Stairs
Memo: Original SO# 1508959
Terms
Net 30
Quantity Description Unit Price Total Extended
1 PLAYWORLD BPM0132 $502.21 $502.21
24" Stair - RCL
12 Playworld BAE0666 $1.41 $16.92
BOLT-3/8in-16 X 1-1/4in BUTTON
30 Playworld BAE0600 $0.24 $7.20
WASHER - 1in O.D. FLAT -
8 Playworld BAE0665 $3.12 $24.96
BOLT - 3/8in-16 X 1-3/4in
10 Playworld BAE0620 $0.73 $7.30
NUT - 3/8in-16 LOCK W/ NYLON
2 Playworld BAE06645 $1.55 $3.10
BOLT- 3/8in-16x 1-1/2in BUTTON
2 Playworld BAE0595 $0.12 $0.24
WASHER - 3/8in SAE FLAT -
1 Freight $550.00 $550.00
**INSTALLATION BY OTHERS
3% CONVENIENCE FEE ADDED TO ALL CREDIT CARD ORDERS
THIS PROPOSAL IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS Subtotal $1,111.93
Tax $0.00
Total $1,111.93
Accepted By
Printed Name: Signature: Date:
PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING. PO/Reference #: THANK YOU!
6300 Metro Plantation Rd., Fort Myers, FL 33966 playmoreonline.com 888.886.3757 FL CBC1252224
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Proposal
#EST3167
Standard Terms and Conditions
General Terms:
Acceptance by a signature, purchase order, or contract based on this proposal indicates that you are in full agreement with all terms and conditions of this
proposal, including the following:
* Prices are valid for 30 days, unless otherwise noted. After 30 days, prices are subject to change without notice.
* Sales Tax will be charged unless a valid Sales Tax Exemption Certificate is presented with order.
* Specify all colors and options in writing. Any discrepancies that arise due to oral selections will be the responsibility of the customer.
* If the customer is installing equipment, all equipment is to be installed according to the manufacturer's instructions and applicable guidelines.
* Installation, site work, permits, engineering, etc. are not included unless noted.
Warranties. All equipment, surfacing, and installation is warranted by Playmore for a period of one year from substantial completion date. After one year, any
additional manufacturer's warranties will remain in effect. Manufacturer's warranty claims to be processed by manufacturer. Playmore assumes no
responsibility for these additional warranties.
Playground Surfacing. All playground equipment is to be installed over safety surfacing per CPSC guidelines and ASTM standards. If the customer installs
something contrary to the guidelines, they accept all responsibility for any liability and future litigation that may arise.
Installation Standard Services Include (as required):
* Shipping Notification/Receiving Instructions
* Pre-Installation On-Site Meeting
* Public Utility Check (Sunshine State One Call)
* Moving New Equipment at Job Site
* Layout of Equipment
* Installation of Equipment per Manufacturer's Instructions
* Trash Clean Up (Leave on-site)
* Post-Installation Walk Through
Installation Customer Responsibilities (unless otherwise noted in proposal):
* Site Plans and Surveys
* Trash Disposal or Dumpsters
* Provide Area for Storage and Staging
* Site Security
* Private Utility Locates
* Removal of Existing Equipment
* Site Prep, Grading, Drainage Systems, etc.
* Accept Deliveries and Unload Equipment
Building Permits:
Building permits are the responsibility of the owner. If a building permit is required for your project, 5% will be added to the total price if not already included in
the proposal.
NOTE - All zoning, planning, health, environmental, architectural, etc. permits, reviews, and approvals are the responsibility of others as well as any required
site plans or other supporting documents. If signed and sealed engineered drawings are needed, additional charges will apply if not included in the proposal.
Theft/Vandalism. The customer is responsible for securing the site and equipment and accepts all responsibility for theft and vandalism. Any additional
equipment and labor required to replace such equipment is the responsibility of the customer.
Access/Utilities. Access must be provided to the installation area for heavy trucks and equipment. Access of equipment and personnel is the obligation of the
customer to provide until the project is fully completed. We will take every precaution to avoid damage, however any damage caused by the normal installation
of our product, such as to sod, concrete sidewalks, private underground utilities, etc., will be the responsibility of the customer, as will any additional costs
associated with limiting damage, such as providing plywood over sod for access unless included in proposal. If access is not reasonably close to the jobsite, any
additional costs incurred due to having to transport materials and/or supplies will be the responsibility of the customer if not included in the proposal.
Rock/Foreign Object Clause. Most installations require digging of holes and footing equipment in concrete below finished grade. Removal of existing ground
covers such as asphalt, concrete, tan bark, sand, pea gravel, wood fiber, rubber matting, poured-in-place rubber surfacing, or any other material that interferes
or delays the digging of holes, is the responsibility of others, unless otherwise noted. If excessive underground obstructions such as rocks, coral, asphalt,
concrete, pipes, drainage systems, root systems, water, or any other unknown obstructions are discovered, charges will be added to the original proposal.
Any other responsibilities must be clearly outlined in the proposal.
6300 Metro Plantation Rd., Fort Myers, FL 33966 playmoreonline.com 888.886.3757 FL CBC1252224
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City of North Port Print Form
Human Resources Department
Risk Management Date submitted:
4970 City Hall Boulevard
This form is NOT used for the purchase of
North Port, FL 34286
services (vendors coming on site) or any
Phone: 941.429.7200
purchases utilizing a piggyback.
Fax: 941.429.7135
Insurance Requirements Waiver Form for Supplies
Primary Provide a DETAILED description of the items being purchased:
Department:
Secondary
Department:
Requested by / Phone#:
Amount of Purchase:
Is this an online order (delivered) Is this an in store pick-up
Supplies to be purchased (based on Delivery ONLY) - NO INSTALLATION
Apparel / Uniforms: (City must provide artwork/logo and approves proof)
Tools for the Trade: Hand tools, weapons, cameras, badges, safety apparatus
Cleaning Supplies: Examples of acceptable items include - paper towels, hand soap, toilet paper, cleaning detergent, that do
not exceed five (5) gallons per unit
Business cards, envelopes, stationary: (City provides logo/artwork and approves proof)
City promotional items: (City provides logo/artwork and approves proof)
Going to local store to purchase items: Hobby Lobby, Lowes, Home Depot, Wal-Mart, Michaels, etc.
Vehicle / Light or Heavy Equipment (Cannot use this form if under contract with piggyback)
Mechanical Parts for Repairs / Maintenance
Gym or Fitness Equipment
Office Supplies
Computer Software (No remote access, City purchases and IT installs, maintains and troubleshoots)
Back Packs & school supplies
Professional Memberships/Certifications
NOTE: As the requester, the Department accepts liability for the submission of this form and the request to waiver insurance
requirements. By the submission of this form, it is understood that this is a supply only purchase and that no vendor will be
coming on site, installing products, or accessing a computer system remotely.
If you are not sure, it is the responsibility of the requester to submit form 900.1 Insurance Requirements Request Form for risk
review at RiskServices@cityofnorthport.com. ALL procurement procedures still apply.
Requester Date
All fields must be completed; incomplete forms will be returned to the requester.
Risk INS-900.2
Updated 7/13/2021