City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-68
Date Posted: March 26, 2026
Written Response Due Date: APRIL 2, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: REPAIR AND PARTS FOR PLAY STRUCTURE
• AMOUNT (This is an acquisition with an estimated value of): $1111.93
• VENDOR: PLAYMORE RECREATIONAL PRODUCTS
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-68
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
LeAnn Turner
Department *
PARKS & RECREATION
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?)
Yes
FY *
2026
Commission Override (?)
Yes No
Division(s)
MAINTENANCE
Type code *
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
This purchase is for a replacement stair tread on the play structure at Hope Park. It must be replaced with a direct replacement part
from the original company to ensure a proper fit. This park is set to be replaced soon. In order to ensure safety for users, this part
needs to be replaced before that.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) calendar days.
Exemption Explanation (?) *
It must be replaced with a direct replacement part from the original company to ensure a proper fit.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
It must be replaced with a direct replacement part from the original company to ensure a proper fit. Parks staff checked with the
vendor to see if the part was replaceable under warranty but it is not.
Other vendors that were contacted (?) *
n/a
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
The stair tread must be replaced with a direct replacement part from the original company to ensure a proper fit.
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
3167 Hope Park Stairs.pdf
432.51KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
purchase of replacement
playground part
Unit of
Measure
$$
Quantity *
561.93
Unit Price *
$1.00
Subtotal
$561.93
Shipping (?) *
$550.00
Total Charges
$1,111.93
Accounts (?)
Dept *
Account # (?) *
1
001-3038-572.46-03
Project #
Total Payments
$1,111.93
Comments to Budget (?)
This playground is set to be replaced however this part is needed for safety until that time.
Amount *
$1,111.93
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
3167 Hope Park Stairs.pdf
900.2 Insurance Requirements No Risk approval 7-13-21.pdf
Vendor Details
432.51KB
243.73KB
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
PLAYMORE RECREATIONAL PRODUCTS
Vendor Name CST
Contact
Vendor Email
info@playmoreonline.com
Remittance Address
PLAYMORE WEST INC, 6300 METRO PLANTATION ROAD, FORT MYERS, FL 33966
Phone
239-791-2400
Vendor Documentation Current (?) *
Yes No
Risk Documentation Current (?) *
Yes No Waiver Attached
YTD Expenses (?)
Department Inclusive (?) *
$215,439.43
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
City Inclusive (?) *
Vendor Number *
3681
Proposal
#EST3167
Bill To
City of North Port
4970 City Hall Blvd
North Port FL 34286
Ship To
City of North Port
5929 Sam Shapos Way
North Port FL 34287
Title: City of North Port - Hope Park - Stairs
Memo: Original SO# 1508959
Quantity
1
12
30
8
10
2
2
1
Description
PLAYWORLD BPM0132
24" Stair - RCL
Playworld BAE0666
BOLT-3/8in-16 X 1-1/4in BUTTON
Playworld BAE0600
WASHER - 1in O.D. FLAT -
Playworld BAE0665
BOLT - 3/8in-16 X 1-3/4in
Playworld BAE0620
NUT - 3/8in-16 LOCK W/ NYLON
Playworld BAE06645
BOLT- 3/8in-16x 1-1/2in BUTTON
Playworld BAE0595
WASHER - 3/8in SAE FLAT -
Freight
**INSTALLATION BY OTHERS
3% CONVENIENCE FEE ADDED TO ALL CREDIT CARD ORDERS
THIS PROPOSAL IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS
Accepted By
Printed Name:
Signature:
Proposal Date Project Manager
3/25/2026
Mary Cyr
Unit Price
$502.21
$1.41
$0.24
$3.12
$0.73
$1.55
$0.12
$550.00
Terms
Net 30
Total Extended
$502.21
$16.92
$7.20
$24.96
$7.30
$3.10
$0.24
$550.00
Subtotal
Tax
Total
$1,111.93
$0.00
$1,111.93
Date:
PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING.
PO/Reference #:
THANK YOU!
6300 Metro Plantation Rd., Fort Myers, FL 33966
playmoreonline.com
1 of 2
888.886.3757
FL CBC1252224
This page summarizes the opportunity, including an overview and a preview of the attached documents.
