NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: QT Equipment Inc.

City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-67
Date Posted: March 23, 2026
Written Response Due Date: March 30, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
* DESCRIPTION OF SERVICE/PRODUCT: MAINTENANCE AND PARTS FOR CRANE EQUIPMENT
* AMOUNT (This is an acquisition with an estimated value of): $20,000
* VENDOR: QT EQUIPMENT INC
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar's website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-67
Page 1

Procurement Request
City of North Port
Request
Request Type* Capital?(?) PRR-EX(?) FY* Type code*
Sole/Single Source/Standardization No Yes Yes 2026
Preparer
Karen Nix
Pre-Director Approver(s)(?)
Name
1 Michelle Tipp
Department* Division(s)
UTILITIES FIELD OPERATIONS
Commission Meeting?* Commission Override(?)
Yes No Yes No
Purchase
Payment Method* Purchase Type* Purchase SubType*
Visa Purchase Purchase Order Single Purchase (current FY) None Change Order
Blanket Purchase (current FY) Amendment
Description*
Maintenance and parts to use on the IMT crane equipment
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City's Purchasing site for seven (7) calendar days.
Exemption Explanation(?) *
QT Equipment is the IMT-authorized distributor and service provider for crane equipment, parts,
inspections, and warranty repairs in the State of Florida (excluding the panhandle). IMT requires
that certain installation work, inspections, certifications, and advanced repairs be performed only
by authorized distributors to maintain compliance with OEM standards, warranty requirements,
and OSHA safety regulations.
Steps taken to verify these goods and/or services are not available elsewhere(?) *
We obtained a sole source letter
Other vendors that were contacted(?) *
N/A
Grant?*
Yes No
Technology Related?(?) *
Yes Renewal No
Exemption
Reason*
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)

Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the "sole or single source" restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City's needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation* Original Purchase(?) *
We can only use IMT parts with the IMT Crane truck 01/01/2020
Standardization cannot be on the
first purchase.
Supporting backup*
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
QT Equip sole source letter.pdf 210.75KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number Effective Date Expiration Date
Purchase Details
Line Items
Unit of
Item # Description* Quantity* Unit Price* Subtotal
Measure
1 Maintenance and parts to use on $$ 20,000.00 $1.00 $20,000.00
the IMT crane equipment
Shipping(?) * Total Charges
$0.00 $20,000.00
Accounts
(?)
Dept* Account #(?) * Project # Amount*
1 420-6063-536.46-11 $20,000.00
Total Payments
$20,000.00
Comments to Budget(?)
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.

Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
Risk Appproval - QT Services.pdf 311.54KB
Vendor Details
Vendor Information(?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name* Vendor Number*
QT EQUIPMENT INC 6946
Vendor Name CST
Contact Vendor Email
cross@qtequipment.com
Remittance Address
151 W DARTMORE AVE, AKRON, OH 44301-2462
Phone
813-394-9932
Vendor Documentation Current(?) *
Yes No
Risk Documentation Current(?) *
Yes No Waiver Attached
YTD Expenses
(?)
Department Inclusive(?) * City Inclusive(?) *
$20,000.00
Highest Approver(?) *
FD and CM will be skipped on the back end, as needed.

3525 Reynolds RD.
Suite 3
Lakeland Fl. 33803
www.qtequipment.com 800-758-
2410
3/18/2026
RE: sole source letter to City of North Port State of Florida
Definition
Single-source purchases are the acquisition of commodities or services from a specific
source based upon standardization, warranty, compatibility, safety considerations, training
limitations, and other similar factors where alternative competitive sources are not reasonably
available or would place the City at risk.
Background
The City of North Port has standardized its fleet-mounted crane equipment on IMT-brand
cranes due to reliability, safety performance, and compatibility with existing fleet assets.
These cranes are critical to City operations, particularly within Utilities and Public Works,
where they are used to lift and place heavy components such as pumps, motors, and
infrastructure components located at significant depths below grade.
QT Equipment is the IMT-authorized distributor and service provider for crane equipment,
parts, inspections, and warranty repairs in the State of Florida (excluding the panhandle). IMT
requires that certain installation work, inspections, certifications, and advanced repairs be
performed only by authorized distributors to maintain compliance with OEM standards,
warranty requirements, and OSHA safety regulations.
City Fleet technicians are trained and equipped to perform routine maintenance and minor
repairs; however, they do not possess the specialized training, proprietary diagnostic tools,
factory certifications, or lifting and testing equipment required to perform more in-depth crane
repairs, structural repairs, load testing, or OSHA-mandated annual certifications. Attempting
to perform these services in-house would exceed staff capabilities and create unacceptable
safety and liability risks for the City.
Operational and Safety Considerations
Fleet-mounted cranes are classified as safety-sensitive equipment. Improper repair,
inspection, or certification could result in equipment failure, serious injury, property damage,

3525 Reynolds RD.
Suite 3
Lakeland Fl. 33803
www.qtequipment.com 800-758-
2410
or regulatory non-compliance. OSHA requires annual crane inspections and certification by
qualified personnel. QT Equipment is authorized to:
* Perform OEM-compliant inspections and certifications
* Supply and install genuine IMT replacement parts
* Conduct advanced mechanical, hydraulic, and structural repairs
* Maintain warranty validity and manufacturer compliance
Utilizing any non-authorized service provider would jeopardize equipment warranties, violate
OEM and OSHA requirements and expose the City to increased liability.
Justification
This single-source request is justified based on standardization, safety, warranty protection,
and workforce limitations. The City has intentionally standardized on IMT equipment to
reduce training costs, streamline parts inventory, and ensure consistent maintenance
practices. QT Equipment's authorization by IMT establishes a shared responsibility
framework between the manufacturer, authorized distributor, and the City.
While other firms may claim the ability to service crane equipment, City Fleet personnel
cannot independently verify or assume liability for non-OEM repairs or certifications, nor can
they perform the advanced repairs required on this equipment. QT Equipment is uniquely
positioned to provide inspection, repair, parts, and certification services while maintaining
OEM compliance and minimizing risk to the City.
Market Research
The OEM, IMT, has provided written confirmation that QT Equipment is its authorized
distributor and service provider for crane equipment and parts in Florida. Additional market
research, including internet review and vendor verification, confirmed this authorization and
the absence of equivalent alternative providers that meet OEM and OSHA requirements.
Pricing
Pricing for services is evaluated based on safety, compliance, and risk mitigation rather than
cost alone. Based on Fleet staff review and historical pricing, QT Equipment's rates are

3525 Reynolds RD.
Suite 3
Lakeland Fl. 33803
www.qtequipment.com 800-758-
2410
competitive within the specialized heavy-equipment service market and represent best value
when considering liability reduction, warranty protection, and regulatory compliance.
Recommendation
Approval of this single-source acquisition is requested to allow the City of North Port to
continue utilizing QT Equipment for IMT crane equipment parts, inspections, certifications,
and advanced repairs necessary to maintain safe, compliant, and uninterrupted operations.
Signature
X
Sheridan S Snodgrass 3/18/2026
Florida Service Manger QT Equipment

From: Risk Services
To: Karen Nix
Subject: RE: QT Services
Date: Friday, February 13, 2026 7:52:39 AM
Attachments: Karen Nix-QT Services.pdf
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Please be advised that if the scope has been altered, changed, or increased, the insurance form
should be updated and resubmitted to be sure that the City of North Port has adequate protection.
Vendor Approved by Risk.
Please monitor the expiration dates of policies of the approved Vendors. RISK approves
insurance based on the date RISK receives the request for approval.
From: Karen Nix <knix@northportfl.gov>
Sent: Thursday, February 12, 2026 9:32 AM
To: Risk Services <riskservices@northportfl.gov>
Subject: QT Services
Good morning,
Please see the 900.1 form for QT Equipment.
KAREN NIX
Business Services Administrator | Utilities
1100 N. Chamberlain Blvd. North Port FL 34286
O: 941.240.8026 C: 941.415.0775
E-mail messages sent or received by City of North Port officials and employees in connection with official City business are
public records subject to disclosure under the Florida Public Records Act.