City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-54
Date Posted: January 22, 2026
Written Response Due Date: January 29, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: Software subscription
• AMOUNT (This is an acquisition with an estimated value of): $5000.00
• VENDOR: MUNICIPAL MEDIA CORP
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-54
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Lisa Guerreiro
Pre-Director Approver(s) (?)
1
Garrett Woods
2
Chelsea Buell
Department *
PUBLIC WORKS
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?)
Yes
FY *
2026
Type code *
Name
Commission Date (?) *
02/24/2026
Division(s)
Agenda Item (?) *
26-0106
Commission Override (?)
Yes No
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
Subscription to Recycle Coach software, web and mobile app.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) business days.
Exemption Explanation (?) *
Recycle Coach is a unique program that can help educate the City's residents about recycling and encourages them to participate.
Provide a mobile app where users can set up reminders about things like schedule changes and events.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
n/a
Other vendors that were contacted (?) *
n/a
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Technology type *
Software
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
2025 Recycle Coach Sole Source letter SIGNED.pdf
130.77KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
Subscription to Recycle Coach web
and mobile app, year 1cost
Unit of
Measure
$$
Quantity *
5,000.00
Unit Price *
$1.00
Subtotal
$5,000.00
Shipping (?) *
$0.00
Total Charges
$5,000.00
Accounts (?)
Dept *
1
Comments to Budget (?)
Account # (?) *
120-3032-534.54-00
Total Payments
$5,000.00
Project #
Amount *
$5,000.00
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
Updated - 2026 x Recycle Coach USA Agreement x North Port x Essentials.pdf
374.7KB
Recycle Coach - ins. waiver.pdf
Vendor Details
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
MUNICIPAL MEDIA CORP
Vendor Name CST
Contact
Vendor Email
jgalad@recyclecoach.com
Remittance Address
RECYCLE COACH, 50 CARROLL STREET #111, TORONTO ONTARIO, CN
Phone
416-423-3203
Vendor Documentation Current (?) *
Yes No
Risk Documentation Current (?) *
Yes No Waiver Attached
YTD Expenses (?)
Department Inclusive (?) *
$5,000.00
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
City Inclusive (?) *
328.41KB
Vendor Number *
8021
This page summarizes the opportunity, including an overview and a preview of the attached documents.
