City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-44
Date Posted: November 21, 2025
Written Response Due Date: November 28, 2025
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: WEBEOC
• AMOUNT (This is an acquisition with an estimated value of): $11680.20
• VENDOR: JUVARE
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-44
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Vicki Edwards
Department *
INFORMATION TECHNOLOGY
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?)
Yes
FY *
2026
Commission Override (?)
Yes No
Division(s)
Type code *
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
Renew WebEOC
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) business days.
Exemption Explanation (?) *
We have a 3 year agreement with Juvare that was approved by Commission on 10/22/2024 agenda item #24-1411.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
NA
Other vendors that were contacted (?) *
NA
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Technology type *
Software, Subscription
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
We have a 3 year agreement with Juvare that was approved by Commission on 10/22/2024 agenda item #24-1411.
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
Original Purchase (?) *
10/22/2024
Standardization cannot be on the
first purchase.
Signed WebEOC Agreement.pdf
1.41MB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
WebEOC Subscription 25 Users
Unit of
Measure
Each
Quantity *
Unit Price *
Subtotal
1.00
$11,680.20
Shipping (?) *
$0.00
Total Charges
$11,680.20
$11,680.20
Accounts (?)
Dept *
1
Comments to Budget (?)
Account # (?) *
001-0710-516.54-00
Total Payments
$11,680.20
Project #
Amount *
$11,680.20
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
Q-16793 - 2025-11-14.pdf
Vendor Details
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
44.11KB
Vendor Number *
JUVARE
Vendor Name CST
Contact
Remittance Address
ESI ACQUISITION INC, PO BOX 737981, DALLAS, TX 75373-7981
Phone
419-320-6008
Vendor Documentation Current (?) *
Yes No
Risk Documentation Current (?) *
Yes No Waiver Attached
YTD Expenses (?)
Department Inclusive (?) *
$11,680.20
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
8497
Vendor Email
cynthia.mihelich@juvare.com
City Inclusive (?) *
Juvare Contact
Cynthia Mihelich
(419) 320-6008
cynthia.mihelich@juvare.com
When you send in a Purchase Order for the items below,
THE PURCHASE ORDER MUST INCLUDE THE
QUOTE NUMBER & QUOTE DATE TO BE ACCEPTED
Quote Number: Q-16793
Quote for: City of North Port, FL - WebEOC
Subscription - 10/23/2024 - 10/22/2027
Quote Date: 11/14/2025
Quote Expires: 12/31/2025
Quote To:
City of North Port, FL ATTN: FINANCE
DEPARTMENT
4970 CITY HALL BOULEVARD
North Port, FL 34286
Ship To:
City of North Port, FL ATTN: FINANCE
DEPARTMENT
4980 CITY CENTER BLVD
North Port, Florida 34286
Quote Contact:
Vicki Edwards, Senior Business Administrator
vedwards@northportfl.gov | 941-429-7141
Thank you for your support of Juvare products and services! When you are ready to proceed
with a Purchase Order:
• Address all Purchase Orders to ESi Acquisition, Inc., 211 Perimeter Center Parkway,
NE, Suite 700, Atlanta, Georgia 30346.
• The terms and conditions of the master agreement by and between Juvare, LLC (or the
above affiliate) and the Client, as set forth in the applicable master agreement, shall
govern and control this Quote and all services, products and deliverables provided
pursuant to this Quote. Any terms and conditions in the purchase order that
attempt to add, change, remove or otherwise modify terms and conditions set
forth in such master agreement shall not be effective unless and until signed in a
written amendment by and between the parties to the master agreement. Any such
modifications via a purchase order shall be deemed null and void.
• Quotes issued in US Dollars and are exclusive of applicable taxes and travel expenses.
Items not manufactured by Juvare are subject to change. Substitutes will be provided
for customer consideration and approval.
ESi Acquisition, Inc., a Juvare Company
211 Perimeter Center Parkway, NE, Suite 700, Atlanta, Georgia 30346 | Phone: 866.200.0165
© Juvare, LLC. Proprietary and Confidential.
Page 1 of 3
This page summarizes the opportunity, including an overview and a preview of the attached documents.
