City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-40
Date Posted: November 17, 2025
Written Response Due Date: November 24, 2025
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: GIS Subscription
• AMOUNT (This is an acquisition with an estimated value of): $60300
• VENDOR: ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-40
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Vicki Edwards
Department *
INFORMATION TECHNOLOGY
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?)
Yes
FY *
2026
Type code *
Commission Date (?) *
12/09/2025
Division(s)
Agenda Item (?) *
25-3072
Commission Override (?)
Yes No
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Blanket Purchase (current FY)
Amendment
Description *
Renewal of our existing ESRI GIS Subscription.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) business days.
Exemption Explanation (?) *
ESRI is the sole provider of maintenance and training for this software which is utilized by multiple departments in the city for
rendering geographic info for multiple applications utilized by employees as well as citizens.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
NA
Other vendors that were contacted (?) *
NA
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Technology type *
Software, Subscription
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
ESRI is the sole provider of maintenance and training for this software which is utilized by multiple departments in
the city for rendering geographic info for multiple applications utilized by employees as well as citizens.
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
Original Purchase (?) *
01/01/2012
Standardization cannot be on the
first purchase.
Environmental Systems Research Institute Inc Quotation Q-539305.pdf
269.71KB
Sole Source 2025.pdf
343.21KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
ESRI Enterprise License Agreement
Unit of
Measure
Each
Quantity *
Unit Price *
Subtotal
1.00
$60,300.00
$60,300.00
Shipping (?) *
$0.00
Total Charges
$60,300.00
Accounts (?)
Dept *
1
Comments to Budget (?)
Account # (?) *
001-0710-516.54-00
Total Payments
$60,300.00
Project #
Amount *
$60,300.00
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
Environmental Systems Research Institute Inc Quotation Q-539305.pdf
Vendor Details
269.71KB
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
ENVIRONMENTAL SYSTEMS RESEARCH
Vendor Name CST
Contact
Remittance Address
INSTITUTE, INC., PO BOX 741076, LOS ANGELES, CA 90074-1076
Phone
909-793-2853
Vendor Documentation Current (?) *
Yes No
Risk Documentation Current (?) *
Yes No Waiver Attached
Vendor Email
wmcguire@esri.com
YTD Expenses (?)
Department Inclusive (?) *
$60,300.00
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
City Inclusive (?) *
Vendor Number *
3730
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
To expedite your order, please attach a copy of
this quotation to your purchase order.
Quote is valid from: 10/2/2025 To: 12/31/2025
Quotation # Q-539305
Date: October 2, 2025
Customer # 16335 Contract #
City of North Port
Information Technology Div
4970 City Hall Blvd
North Port, FL 34286-4100
ATTENTION: Jon Kalfsbeck
PHONE:
941-650-2449
EMAIL:
jkalfsbeck@northportfl.gov
Material
Qty Term
Unit Price
193206
1
Year 1
$60,300.00
Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription
193206
1
Year 2
$60,300.00
Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription
193206
1
Year 3
$60,300.00
Populations of 50,001 to 100,000 Small Government Enterprise Agreement Annual Subscription
Total
$60,300.00
$60,300.00
$60,300.00
Subtotal:
Sales Tax:
Estimated Shipping and Handling (2 Day Delivery):
Contract Price Adjust:
Total:
$180,900.00
$0.00
$0.00
$0.00
$180,900.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Wendy McGuire
Email:
wmcguire@esri.com
Phone:
704-541-9810 x8657
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document
found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement
with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your
purchase of that item. If any item is quoted with a multi-year payment schedule, Esri may invoice at least 30 days in advance of each anniversary
date without the issuance or a Purchase Order, and Customer is required to make all payments without right of cancellation. Third-party data sets
included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the
applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments
for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of
Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply
to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement
regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different
or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation
information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The
information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located
in the USA.
MCGUIREW
This offer is limited to the terms and conditions incorporated and attached herein.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
