NOTICE OF CANCELLATION - Solid Waste Disposal Services Quote Request

Agency:	Mississippi Department of Child Protection Services (MDCPS)
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	Jun 10, 2026
Due Date:	Jun 8, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Andrea Sanders

Commissioner

QUOTE REQUEST (QR)

SOLID WASTE DISPOSAL SERVICES

QR No. 2026SWDS002

RFx: 3160008066

Issue Date: May 19, 2026

MDCPS WELCOMES PARTICIPATION OF MINORITY BUSINESSES

Contact Person:

Parker Dickerson

Contracts@mdcps.ms.gov

750 N State Street

Jackson, MS 39202

(601) 359-4368

INVITATION: Subject to the attached and referenced terms and conditions, quotes for the

acquisition of the products/services described in this QR will be received at this office until

June 8, 2026, by 12:00 p.m., CT.

1. PURPOSE

The Mississippi Department of Child Protection Services (MDCPS) is requesting quotes from qualified

respondents to provide Solid Waste Disposal Services for MDCPS at 750 North State Street, Jackson,

Mississippi

MDCPS intends to award one (1) contract for the services mentioned but reserves the right to reject any

and all quotes during any stage of the procurement process.

2. TERM

The anticipated contract period will begin on July 1, 2026 and end on June 30, 2027.

3. COMPENSATION

Compensation for services will be in the form of a firm fixed-rate agreement. A unit price shall be given

for each service requested with that unit price remaining unchanged throughout the contract.

Contractor shall be compensated on a monthly basis at the firm, fixed pick-up rates specified in the

Contractor’s quote. The pick-up rates shall remain firm for the duration of the one-year term of the resultant

contract. The total compensation payable shall be based on the actual number of pick-ups performed and

properly invoiced at the agreed upon rates.

Payments shall be submitted on invoices in a format agreed upon by MDCPS and the Contractor. Invoices,

at a minimum, shall include: contract number, invoice number, and itemization of each pick-up performed

(inclusive of receptacle type picked-up, date of pick-up, and quoted unit price per pick-up).

4. SCOPE OF SERVICES

The selected Contractor shall provide solid waste disposal services for the MDCPS Central Office located

at 750 North State Street, Jackson, Mississippi 39202.

A. Contractor Responsibilities:

1. Provide and place the following contractor-owned receptacles at MDCPS Central Office:

a) 1 – 30 cubic yard Self-Contained Compactor (deodorized);

b) 1 – 30 cubic yard Open-Top Roll-Off Dumpster.

2. Collect all solid waste from MDCPS Central Office location and dispose of waste in a duly

licensed and permitted landfill, recycle facility, or other waste disposal site that meets or

exceeds all applicable local, state, and federal laws, ordinances, rules, and regulations for

solid waste disposal.

3. Retrieve and empty receptacles on an as-needed* basis when notified by MDCPS, haul

receptacle contents to a landfill, recycle facility, or waste disposal site, empty the contents,

and return empty receptacles back to MDCPS Central Office.

a) “as-needed” for frequency and pricing purposes is defined for each receptacle type as:

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i. For Self-Contained Compactor (deodorized) = average of three (3) times per

month;

ii. For Open-Top Roll-Off Dumpster = average of three (3) times per year.

b) For MDCPS pick-up requests before 2:00 P.M., CT, Contract will pick-up and haul on

that date;

c) For MDCPS pick-up requests after 2:00 P.M., CT, Contractor will pick-up and haul by

12 noon on the following day.

d) In the event of a pick-up date falling on a holiday, scheduled pick-ups shall be provided

on either the day prior to or a day succeeding the established collection day.

4. Contractor shall maintain the area around the receptacles at MDCPS by collecting

overflowing materials.

5. Contractor shall conduct regular maintenance of receptacles to ensure that receptacles are

clean and in serviceable condition at all times during the entire term of the contract.

Contractor shall steam clean receptacles when appropriate or as requested by MDCPS.

Contractor shall repair or replace damaged receptacles within three (3) business days of

MDCPS notifying Contractor of damaged or malfunctioning receptacles. MDCPS staff will

examine receptacles and evaluate service performance to ensure services are properly

rendered.

6. Contractor is responsible for any applicable permits, licenses, or fees required to perform

the serviced described in this Quote Request.

7. Contractor shall place identifying numbers on each Contractor-owned receptacle placed at

MDCPS. Contractor shall prepare and maintain an inventory of receptacles placed at

MDCPS and provide a copy of that inventory to MDCPS.

8. Contractor shall prepare and maintain a log reflecting each solid waste collection and

disposal from each receptacle located at MDCPS (Pick-Up Log). The Pick-Up Log shall

contain the following information:

a) date of pick-up;

b) dumpster number;

c) dumpster tonnage;

d) nature of waste (garbage or other); and

e) other appropriate information.

9. Each load for disposal shall be weighed by a licensed weigh scale operator and the scale

tickets shall be maintained in the Contractor’s records. The Contractor shall provide

MDCPS a copy of the Contractor’s Pick-Up Log entries and scale tickets for each month’s

activity no later than the 15th day of the following month.

10. Contractor shall provide monthly servicing and repair of the Self-Contained Compactor

receptacle.

11. Contractor shall maintain a fleet of trucks sufficient to perform its obligations herein which

shall include the capacity to pick up and empty the receptacle types required under this

contract. Contractor shall be responsible for the upkeep, maintenance, repair, and

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replacement of all vehicles and equipment used in its operations. Contractor shall maintain

such items in a clean and serviceable condition during the term of the contract.

12. In the event MDCPS requires additional receptacles beyond the scope provided herein,

MDCPS will provide Contractor at least 24 hours’ notice to provide one (1) 30 cubic yard

roll-off dumpster within 24 hours of MDCPS request.

5. QR QUESTIONS

Questions shall be submitted no later than 12:00pm, CT on May 26, 2026, via email to

contracts@mdcps.ms.gov.

MDCPS anticipates posting written responses to questions as an amendment to this Quote Request by

5:00pm, CT on Friday, May 29, 2026. If an amendment to this Quote Request is issued, Offerors must

complete, sign, and include the Acknowledgement of Amendment form (Attachment H) as part of their

Quote Packet submission.

6. QUOTE PACKET SUBMISSION

Offeror’s quote, and all required attachments within this Quote Request, shall be completed, signed, and

submitted to MDCPS by no later than June 8, 2026, at 12:00pm, CT.

Offeror’s quote packet shall be submitted to MDCPS via email to contracts@mdcps.ms.gov. The subject

line of the submission email shall include the following:

[“Offeror’s Name] - QRSWDS2026002 – Solid Waste Disposal Services

Contracts@mdcps.ms.gov shall acknowledge receipt of a timely submitted email quote via a reply email.

Quotes received after the above deadline will not receive a reply email and shall be considered late and not

accepted.

Timely submission of a quote packet is the responsibility of the Offeror. Quote packets received after

the above specified time, shall be considered LATE and will be rejected. Late quote packets are deemed

non-responsive and will not be considered for further evaluation but will be recorded as LATE and included

in the agency procurement file.

A. Completed Quote Packet – In order for a Quote Packet to be considered responsive to the Quote

Request, Offeror’s shall properly complete, sign, and submit the following as QR Minimum

Requirements:

1) Completed and signed Quote Form (Attachment A) – inclusive of any addenda;

2) Certifications and Assurances (Attachment B)

3) Debarment Verification Form (Attachment C)

4) Proprietary Information Form (Attachment D)

5) Contract Draft Acknowledgment (Attachment E)

6) Acknowledgement of Amendment (Attachment H) – (as applicable)

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B. Required Documentation PRIOR TO contract execution – The below information MUST be

submitted prior to contract execution; HOWEVER Offerors are strongly encouraged to provide

the below information as part of their Quote Packet submission:

1) Minority Vendor Self-Certification (Attachment F)

2) E-Verify documentation (if applicable)

3) Completed W-9

4) Proof of registration with MS Secretary of State (if applicable)

5) Certificate of liability insurance

6) Workers' compensation, general liability, and fidelity bond insurance (MDCPS must be listed

as an additional insured)

7) Registration in MAGIC (https://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-

vendors/supplier-selfservice/)

7. AWARD

Award will be made to the vendor whose quote is determined, in writing, to be responsive, responsible, and

offers the lowest, reasonable unit pricing. All Offerors will be notified of MDCPS’ intent to award.

8. CONTRACT TERMS & CONDITIONS

An awarded Offeror will be expected to execute a contract substantially similar to the draft contract without

expectation of negotiation. A draft version of the MDCPS contract is attached and incorporated as

Attachment G to this Quote Request.

The resultant contract from this solicitation will be comprised of the following:

1) Base Contract – (included as Attachment G to this Quote Request);

2) Exhibit A – Scope of Services (as reflected within Section 4 of this Quote Request);

3) Exhibit B – 2nd Modified Mississippi Settlement Agreement and Reform Plan – available at

MDCPS website using https://www.mdcps.ms.gov/about/olivia-y-lawsuit/ (as referenced

within Section 3 of Attachment G to this Quote Request); and

4) Exhibit C – Budget (based off of awarded vendor’s Attachment A - Quote Form submitted in

response to this Quote Request)

9. QR ATTACHMENTS

1) Attachment A – Quote Form

2) Attachment B – Certifications and Assurances

3) Attachment C – Debarment Verification Form

4) Attachment D – Proprietary Information Form

5) Attachment E – Contract Draft Acknowledgement

6) Attachment F – Minority Vendor Self-Certification

7) Attachment G – MDCPS Contract Draft

8) Attachment H – Acknowledgement of Amendment

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

NOTICE OF CANCELLATION - Solid Waste Disposal Services Quote Request

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