Notice of Call for Bids: Waste Storage Facility - Groesbeck Construction Project #1206-140-12

CONTRACT
PROVISIONS and
SPECIFICATIONS
2026 Waste Storage Facility - Groesbeck
Construction
Project #WA1206-140-12
SMALL PUBLIC WORKS PROJECT
SKAGIT COUNTY PUBLIC WORKS
Must be an approved contractor on the Municipal Research and
Services Center (MRSC) Roster in order to Bid this project:
http://www.mrscrosters.org

SCOPE OF WORK
2026 Waste Storage Facility - Groesbeck Construction
Project #1206-140-12
This Contract is for the construction of a two (2) bay livestock waste storage facility for
one landowner in Skagit County.
Schedule: TBD from Notice to Proceed.
Measurement & Payment: Each item will be per the bid proposal.
Image: Waste Storage Facility design drawing made with Ecology blocks. Structure is built on a concrete pad and
includes a roof and drainage infrastructure
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WASHINGTON STATE DEPARTMENT OF HEALTH
CLEAN WATER PROGRAM
SPECIFICATIONS INSERT
This project has been funded wholly or in part by the United States Environmental Protection
Agency under assistance agreement PC-01J89801 to the Washington State Department of
Health. The contents of this document do not necessarily reflect the views and policies of the
Environmental Protection Agency, nor does mention of trade names or commercial products
constitute endorsement or recommendation for use.
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GENERAL INFORMATION
AND
CONTRACT PROVISIONS
These general provisions are hereby a part of the conditions agreed to by the Contractor upon
Bid. Skagit County Public Works is guided by Title 39 RCW, and utilizes the 2025 Standard
Specifications for Road, Bridge, and Municipal Construction, where applicable.
GENERAL INFORMATION
PROJECT TITLE: 2026 Waste Storage Facility - Groesbeck Construction
DESCRIPTION OF WORK: Skagit County is interested in obtaining the services of a contractor
to construct a livestock waste storage facility on one (1) property in Skagit County. The waste
storage facility is a three (3) walled structure made of ecology blocks. The structure includes
one (1) dividing wall to create two (2) bays. The structure has a concrete floor. The structure
has a roof with runoff structures, designed according to Natural Resource Conservation Service
(NRCS) standards. The designed structure has an interior space of 200 square feet.
Work shall take place at the following property:
Matthew and Kristy Groesbeck, Owners
20601 Prairie Road
Sedro-Woolley, WA 98284
BID DUE DATE AND TIME: Wednesday, April 22, 2026, at 3:30 p.m., or soon thereafter
ENGINEER'S ESTIMATE: $28,000 - $33,000
NOTICE TO PROCEED: Contractor shall not commence work until notice to proceed has been
given by Skagit County; this occurs after the Contract has been executed by Skagit County
Board of Commissioners.
QUESTIONS AND ANSWERS: All technical questions and requests for interpretation shall be
in writing and submitted by email with the subject line reading, "Waste Storage Facility-
Groesbeck," no later than 4:00 p.m. on Friday, April 10, 2026, to Leanne Ingman, Natural
Resources Technician, leannei@co.skagit.wa.us. Questions will not be accepted after Friday,
April 10, 2026.
ADDENDA: If Skagit County issues addenda to this project, bidders must acknowledge receipt
of all addenda on the revised bid proposal. It is the Bidder's responsibility to ensure that the
bidder has received all addenda, although Skagit County will make reasonable effort to provide
addenda to all plan holders. Addenda will be forwarded to Contractors on the Plan Holder list via
email, and will be posted online at www.skagitcounty.net/rfp. Failure to sign the
acknowledgement of addenda on the revised proposal packet may result in rejection of the bid.
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All addenda, if needed, will be posted online for this work by 4:00 p.m. on Wednesday, April
15, 2026. All addenda shall become part of the bid package. If further addenda are required to
be issued, after Wednesday, April 15, 2026, the bid opening may be postponed. Contractors on
the plan holder list will be notified of postponement via phone and email. A postponement notice
will also be posted online at www.skagitcounty.net/rfp.
MANDATORY BIDDER RESPONSIBILITY CRITERIA: Before award, the bidder must meet the
following bidder responsibility criteria to be considered a responsible bidder. The bidder may be
required by Skagit County to submit documentation demonstrating compliance with the criteria.
The bidder must:
1. Have a current certificate of registration as a contractor in compliance with Title 18.27
RCW, which must have been in effect at the time of bid submittal;
2. Have a current Washington Unified Business Identifier (UBI) number;
3. Have Industrial Insurance (workers' compensation) coverage for the bidder's
employees working in Washington, as required in Title 51 RCW;
4. Have a Washington Employment Security Department number (ESD), as required in
Title 50 RCW, (and, if lowest responsive and responsible bidder, provide
documentation in the form of a letter or statement from ESD within 24 hours of
submitting bid);
5. Have a Washington Department of Revenue state excise tax registration number, as
required in Title 82 RCW;
6. Not be disqualified from bidding on any public works contract under Title 39.06.010
RCW or Title 39.12.065(3) RCW and;
7. Not be excluded or suspended from bidding on any public works contract under federal
laws.
TITLE VI: Skagit County, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award
For questions regarding Skagit County's Title VI Program, you may contact the Public Works
Department's Title VI Coordinator, Michael See, at (360) 416-1400.
EXAMINATION OF BID AND CONTRACT DOCUMENTS, SITE, AND SITE CONDITIONS:
The Bidder shall carefully examine the Bid Documents as defined in Section 1-01.3 of the 2025
Standard Specifications for Road, Bridge, and Municipal Construction.
Submittal of a Bid shall be conclusive evidence that the Bidder has made these examinations
and understands all requirements for the performance of the completed Work. The Bidder
further warrants, agrees, and acknowledges by submitting a Bid that it:
1. Has taken steps reasonably necessary to ascertain the nature and location of the Work;
2. Has investigated and satisfied itself as to the general and local conditions, which can
affect the Work or its cost, including but not limited to:
a. Conditions bearing upon acquisition, transportation, disposal, handling, and
storage of materials;
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b. The availability of labor, materials, water, electric power, and roads;
c. Uncertainties of weather, river stages, tides, or similar physical conditions at the
site;
d. The conformation and condition of the ground;
e. The character of equipment and facilities needed preliminary to and during Work
performance; and
f. The site biological hazards and associated physical hazards.
3. Has satisfied itself as to the character, quality, and quantity of surface and subsurface
materials or obstacles to be encountered insofar as this information is reasonably
ascertainable from an inspection of the Work site (including material sites) as well as
from the Bid Documents and other information made a part of this Contract; and
4. Has satisfied itself as to the adequacy of time allowed for the completion of the physical
Work on the Contract.
Any failure of the Bidder to take the actions described and acknowledged in this clause shall not
relieve the Bidder from responsibility for estimating properly the difficulty and cost of
successfully performing the Work, or from proceeding to successfully perform the Work without
additional expense to the Contracting Agency.
The Bidder agrees that the Contracting Agency shall not be liable to it on any claim
for additional payment or additional time or any claim whatsoever if the claim directly or
indirectly results from the Bidder's failure to investigate and familiarize itself sufficiently with the
conditions under which the Contract is to be performed.
The Bidder shall be familiar and comply with all Federal, State, tribal, and local laws,
ordinances, and regulations which might affect those engaged in the Work. The Contracting
Agency will not consider any plea of misunderstanding or ignorance of such requirements.
BID PRICE: Bid prices shall reflect what the Bidder anticipates the cost of completing the Work
to be, including methods, materials, labor, and equipment. Except as the Contract may provide,
the Bidder shall receive no payment for any costs that exceed those in the Bid prices.
The Contractor shall bear all cost for such insurance as provided in Section 1-07.10. No Claim
shall be allowed because of any ambiguity in the Contract if:
1. The Bidder discovers an ambiguity but fails to notify the Contracting Agency, or
2. The Bidder failed to discover a patent ambiguity that would be discovered
by a reasonably prudent contractor in preparing its Bid.
Any prospective Bidder desiring an explanation or interpretation of the Bid Documents, shall
request the explanation or interpretation in writing by close of business on the Thursday
preceding the bid opening to allow a written reply to reach all prospective Bidders before the
submission of their Bids. Oral explanations, interpretations, or instructions given by anyone
before the Award of a Contract will not be binding on the Contracting Agency.
Any information given a prospective Bidder concerning any of the Bid Documents will be
furnished to all prospective Bidders as an Addendum if that information is deemed by the
Contracting Agency to be necessary in submitting Bids or if the Contracting Agency concludes
that the lack of the information would be prejudicial to other prospective Bidders.
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BID PROCEDURES AND CONDITIONS
PROPOSAL FORMS: At the request of a bidder, the Contracting Agency will provide a proposal
form for any project on which the bidder is eligible to bid.
The proposal form will identify the project, list estimated quantities, units of measurement, the
items of work, and the materials to be furnished at the unit bid prices. The bidder shall complete
spaces on the proposal form that call for information such as: unit prices; extensions; total bid
amount; signatures; date; retail sales taxes; the bidder's name, address, telephone number, and
signature.
PREPARATION OF PROPOSAL: The Contracting Agency will accept only those Proposals
properly executed on forms it provides.
All prices shall be in legible figures (not words) written in ink or typed. The Proposal shall
include:
1. A unit price for each item (omitting digits more than four (4) places to the right of the
decimal point)
2. An extension for each unit price (omitting digits more than two (2) places to the right of
the decimal point)
3. The total Contract price (the sum of all extensions)
BID PRICE: The bidder shall submit the completed Bid Proposal as part of the bid. The bid shall
include everything necessary for the prosecution and completion of the Contract including, but
not limited to, furnishing all material, labor, equipment, and Subcontractors, and other facilities
and all management, superintendent's labor and service as outlined in the Provisions, except as
may be provided otherwise in the Contract documents. In the event of a discrepancy between
the unit price and the total price, the unit price will govern and Skagit County will correct total
price accordingly.
SIGNATURES: Bids shall be signed by one of the legally authorized officers of said corporation.
If awarded the contract, the Contract shall also be so executed. If a Bid Proposal or Contract is
signed by an agent, the agent shall provide satisfactory evidence of authority to sign as legal
representative of Bidder, upon request of Skagit County. An authorized partner of a co-
partnership may sign the contract, subject to the approval of the attorney, who may at his
discretion, require each and every member of the co-partnership to sign the contract.
DELIVERY OF PROPOSAL: Sealed bids will be received by the Board of Skagit County
Commissioners. Bids must be received no later than 3:30 p.m. on Wednesday, April 22
according to the SKAGIT COUNTY COMMISSIONERS' Reception Desk clock. All bid
envelopes must be plainly marked on the outside, "Sealed Bid: Waste Storage Facility -
Groesbeck," and delivered to the address below.
Hand-deliver or Mail Proposal to:
Skagit County Commissioners
1800 Continental Place, Suite 100
Mount Vernon, WA 98273
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It is the Contractor's responsibility to allow enough time for delivery to occur before the
designated time. Quotations delivered to locations other than as indicated above or received
after the designated time will not be accepted. Incomplete proposals cannot be considered.
Oral, telephonic, telegraphic, electronic, or faxed proposals will not be accepted.
Skagit County reserves the right to reject any or all bids, waive informalities, and make the
award in the best interest of Skagit County. Quotation results and questions pertaining to this
project can be obtained by calling Leanne Ingman, Natural Resources Technician at (360) 416-
1450.
Bids remain confidential and no information about bids is released until the public information of
the bids is otherwise available.
The Contracting Agency will not open or consider any Proposal when the Proposal or Bid
deposit is received after the time specified for receipt of Proposals or received in a location
other than that specified for receipt of Proposals unless an emergency or unanticipated event
interrupts normal work processes of the Contracting Agency so that Proposals cannot be
received.
If an emergency or unanticipated event interrupts normal work processes of the Contracting
Agency so that Proposals cannot be received at the office designated for receipt of bids as
specified above the time specified for receipt of the Proposal will be deemed to be extended to
the same time of day specified in the solicitation on the first work day on which the normal work
processes of the Contracting Agency resume.
BID BOND DEPOSIT/GUARANTY: Pursuant to Title 36.32.250 RCW, no bid will be considered
unless accompanied by a surety company bid bond, Cashier's or certified check payable to the
order of Skagit County for a sum not less than five percent (5%) of the estimated bid amount.
Should the successful bidder fail to enter into such contract, the bid bond will be forfeited to
Skagit County.
Any proposal bond shall be on a form acceptable to the Contracting Agency and shall be signed
by the Bidder and the Surety. A proposal bond shall not be conditioned in any way to modify the
minimum five percent (5%) required. The Surety shall: (1) be registered with the Washington
State Insurance Commissioner, and (2) appear on the current Authorized Insurance List in the
State of Washington published by the Office of the Insurance Commissioner.
The failure to furnish a Bid deposit of a minimum of five percent (5%) with the Bid or as a
physical supplement to the electronic Proposal Form shall make the Bid nonresponsive and
shall cause the Bid to be rejected by the Contracting Agency.
NON-COLLUSION: Submittal and signature of the non-collusion certificate confirms the bid is
genuine and not a sham or collusive, and not made in the interest of any person not named, and
that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from
proposing.
CONSIDERATION OF BIDS: After opening and reading proposals, the Contracting Agency will
check them for correctness of extensions of the prices per unit and the total price. If a
discrepancy exists between the price per unit and the extended amount of any bid item, the
price per unit will control. The total of extensions, corrected where necessary, will be used by
the Contracting Agency for Award purposes and to fix the amount of the Contract Bond.
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The right is reserved by the Contracting Agency to waive informalities in the bidding, accept a
Proposal of the lowest responsible Bidder, reject any or all Bids, republish the call for Bids,
revise or cancel the Work, or require the Work to be done in another way, if the best interest of
the Contracting Agency is served.
A Bidder who wishes to claim error after the Bids have been opened and read as required by
Title 47.28.090 RCW shall promptly notify the Contracting Agency that an error occurred. The
Bidder shall submit a notarized affidavit or declaration under penalty of perjury signed by the
Bidder and accompanied by the work sheets used in the preparation of the Bid, requesting relief
from the responsibilities of Award. The affidavit or declaration shall describe the specific error(s)
and certify that the work sheets are the ones used in preparing the Bid.
The affidavit or declaration shall be submitted no later than 4:30 p.m. on the first business day
after Bid opening or the claim will not be considered. The Contracting Agency will review the
affidavit or declaration and the certified work sheets to determine the validity of the claimed error
and if the error is of the kind for which the law allows relief from forfeiture of the Bid deposit. If
the Contracting Agency concurs in the claim of error and determines that the error is of the kind
which allows relief from forfeiture, the Bidder will be relieved of responsibility and the Bid deposit
of the Bidder will be returned. If the Contracting Agency does not concur in the error or
determines that the error is not the kind for which the law allows relief, the Contracting Agency
may Award the Contract and if the Bidder refuses to execute the Contract, the Bidder's Bid
deposit shall be forfeited as required by Title 47.28.100 RCW. Title 39.04.107 RCW applies,
thereafter.
NON-RESPONSIVE BIDS: Any bid that does not comply with these instructions, is not signed,
supplements or deviates from the specifications herein, or is incomplete, may be declared non-
responsive by Skagit County and not further considered.
PROTESTS: Protests will be in accordance with all RCWs, as applicable.
AWARD OF CONTRACT
CONDITION OF AWARD: It is the intent of Skagit County to award a contract to the lowest
responsive and responsible bidder. The Board of Skagit County Commissioners reserves the
right to reject any or all bids for cause, and to waive minor irregularities in the bidding.
AWARD OF CONTRACT: Normally, Contract Award or Bid rejection will occur within forty-five
(45) calendar days after Bid opening. If the lowest responsible Bidder and the Contracting
Agency agree, this deadline may be extended. If they cannot agree on an extension by the 45-
calendar day deadline, the Contracting Agency reserves the right to Award the Contract to the
next lowest responsible Bidder or reject all Bids. The Contracting Agency will notify the
successful Bidder of the Contract Award in writing.
ACCEPTANCE OF AWARD: If awarded, the Contractor is deemed to have agreed to all
Addenda, Bid Instruction to bidders, General and Contract Provisions, Scope of Work,
Specifications, Contract, and all other related documents.
COORDINATION OF DOCUMENTS: Any inconsistency in the parts of the Contract shall be
resolved by following this order of precedence (e.g., 1 presiding over 2, 3, 4, 5, 6, and 7; 2
presiding over 3, 4, 5, 6, and 7; and so forth):
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1. Addenda,
2. Proposal Form,
3. Special Provisions,
4. Contract Plans,
5. Amendments to the Standard Specifications,
6. Standard Specifications, and
7. Standard Plans.
On the Contract Plans, Working Drawings, and Standard Plans, figured dimensions shall take
precedence over scaled dimensions.
This order of precedence shall not apply when Work is required by one part of the Contract but
omitted from another part or parts of the Contract. The Work required in one part must be
furnished even if not mentioned in other parts of the Contract.
Whenever reference is made in these Specifications or the Special Provisions to codes, rules,
specifications, and standards, the reference shall be construed to mean the code, rule,
specification, or standard that is in effect on the Bid advertisement date, unless otherwise stated
or as required by law.
If any part of the Contract requires Work that does not include a description for how the Work is
to be performed, the Work shall be performed in accordance with standard trade practice(s). For
purposes of the Contract, a standard trade practice is one having such regularity of observance
in the trade as to justify an expectation that it will be observed by the Contractor in doing the
Work.
In case of any ambiguity or dispute over interpreting the Contract, the Engineer's decision will
be final as provided in 2025 WSDOT Standard Specifications for Road, Bridge, and Municipal
Construction Section 1-05.1.
CONTRACT
EXECUTION OF CONTRACT: Successful bidder is allowed a maximum of ten (10) calendar
days after the award date to return the signed contract, contract bond, all required insurance
certifications, and any other required documentation as specified in this document.
Until the Contracting Agency executes a Contract, no Proposal shall bind the Contracting
Agency nor shall any Work begin within the project limits or within Contracting Agency-furnished
sites. The Contractor shall bear all risks for any Work begun outside such areas and for any
materials ordered before the Contract is executed by the Contracting Agency.
If the Bidder experiences circumstances beyond their control that prevents return of the
Contract documents within ten (10) calendar days after the Award date, the Contracting Agency
may grant up to a maximum of ten (10) additional calendar days for return of the documents,
provided the Contracting Agency deems the circumstances warrant it.
CONTRACT DOCUMENTS: The Addenda, Bid Proposal, General and Contract Provisions and
Specifications, and Contract, shall be a part of and constitute the Contract entered into by
Skagit County and successful Bidder. In the event there is discrepancy between any of the
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