Notice of Call for Bids: Public Works Card Lock Fueling Services

BID
PROPOSAL
For:
PUBLIC WORKS CARD LOCK FUELING
SERVICES
2026
SKAGIT COUNTY
DEPARTMENT OF PUBLIC WORKS

SKAGIT COUNTY
Resolution # R20260083
Page 1 of 3
RESOLUTION NO.
CALL FOR BIDS FOR
PUBLIC WORKS CARD LOCK FUELING SERVICES
WHEREAS, the Board of Skagit County Commissioners deems it advisable to use a card lock fueling
company forpurchase offuel for Skagit County fleet,and
WHEREAS, itis the duty ofthe Board to instruct the Clerk ofthe Board to issue a Call for Bids for
this project,witha bid opening on June 1, 2026,at 1: 00P.M., oras soon thereafteras possible.
NOW, THEREFORE, BE IT RESOLVED that the Board hereby instructs the Clerk ofthe Board to issue
a Call forBidsforthefollowing project:
Public Works Card Lock Fueling Services
PASSED this 20th day ofApril 2026.
BOARD OF COUNTY COMMISSIONERS
SKAGIT COUNTY, WASHINGTON
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Peter Bro ng, mmissioner
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Attest:
Clerk ofthe Board
Resolution only.)
Approved as to form: ( Approved as t nt:
4/13/26
Civil Dep osecuting Attorney D partment Head

NOTICE OF CALL FOR BIDS
NOTICE IS HEREBY GIVEN by SKAGIT COUNTY that sealed bids will be received and opened in the
Skagit County Commissioners Hearing Room, 1800 Continental Place, Mount Vernon, WA 98273 on
Monday, June 1, 2026, at the hour of 1:00 p.m., or as soon thereafter as possible, for the following:
PROJECT DESCRIPTION: Public Works Card Lock Fueling Services
Skagit County is seeking bids for card lock fueling services, with a fixed margin over OPIS pricing.
Services to be provided under this contract include: the use of card lock sites for unleaded gasoline, ultra-
low sulfur diesel #2 and Diesel Exhaust Fluid. Currently Skagit County's annual estimated usages are as
follows: unleaded gasoline is 155,000 gallons, unleaded premium gasoline is 500 gallons, ultra-low sulfur
diesel #2 is 95,000 gallons, and Diesel Exhaust Fluid (DEF) is 1,000 gallons. The contract for this service
shall be for a period of three (3) years, without amendment. The agreement may be extended for up to
three (3) additional successive terms of one (1) year with the same terms and conditions as the original
agreement (at the sole option and discretion of Skagit County).
Skagit County's cost estimate for the initial three (3) years, including all listed products is approximately:
$3,000,000.00. The cost estimate for fixed margins for the initial three (3) years is $75,000- $150,000.
Information, copies of specifications and addenda for this project will be available on-line beginning
Wednesday, April 22, 2026 at http://www.skagitcounty.net/rfp.; or obtained at Skagit County Public
Works, 1800 Continental Place, Mount Vernon, Washington; (360) 416-1400. Contractors who
download provisions and specifications are advised to e-mail pw@co.skagit.wa.us to be added to plan
holders' list to receive any addenda that may be issued.
All questions shall be in writing and submitted no later than 4:00 p.m., Thursday, May 7, 2026 to Jason
Bloodgood, Equipment Division Manager, by e-mail to jasonb@co.skagit.wa.us with the subject line
reading, "Public Works Card Lock Fueling Services". All Addenda will be posted online for this
Project by 4:00 p.m. Monday, May 18, 2026. If further Addenda are required, the bid opening may be
postponed.
All bid envelopes must be plainly marked on the outside, "Sealed Bid, Public Works Card Lock Fueling
Services", including bidder's name and address on the outside of the envelope. Sealed bids shall be
received by one of the following delivery methods no later than Monday, June 1, 2026, at the hour of
1:00 p.m. Proposals are to be submitted on the forms provided in the bid proposal packet. Incomplete
proposals and proposals received after 1:00 p.m., Monday, June 1, 2026, cannot be considered. Oral,
telephonic, telegraphic, electronic or faxed proposals will not be accepted.
1. Hand delivered: Bids delivered in person shall be received only at the office of the SKAGIT
COUNTY COMMISSIONERS, Reception Desk, 1800 Continental Place, Suite 100, Mount
Vernon, WA 98273-5625.
2. Via mail: Bids shall be mailed to the SKAGIT COUNTY COMMISSIONERS, 1800 Continental
Place, Suite 100, Mount Vernon, WA 98273-5625.
BID GUARANTY: No bid will be considered unless accompanied by a surety company bid bond, or a
certified or cashier's check payable to the order of Skagit County for a sum not less than five percent
(5%) of the total bid price.
It is the intent of Skagit County to award a contract to the lowest responsive and responsible bidder.
Skagit County reserves the right to reject any or all bids, and the right to waive any informalities or
irregularities in any bid or in any bidding and to further award the Project to the lowest, responsive,
responsible bidder whose bid complies with all of the prescribed formalities, as it best serves the interest
of Skagit County. After the date and hour set for the opening of bids, no bidder may withdraw its bid
unless the award of the contract is delayed for a period exceeding forty-five (45) calendar days following
bid opening. All bidders agree to be bound by their bids until the expiration of this stated time period.
Page 1 of 2

The Skagit County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964( 78
Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, or national origin in consideration for
an award.
For questions regarding Skagit County's Title VI Program, you may contact the Public Works
Department's Title VI Coordinator, Michael See, at (360) 416-1400.
The Board of Skagit County Commissioners reserves the right to reject any or all bids.
NOTICE GIVEN BY ORDER OF THE BOARD OF SKAGIT COUNTY COMMISSIONERS this 20th day
of April, 2026.
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Clerk of the Board
Published: Skagit Valley Herald on April 23, 2026 & April 30, 2026
Page 2 of 2

SKAGIT COUNTY
Public Works Department
1800 Continental Place
Mount Vernon, WA 98273
PROPOSAL
PUBLIC WORKS CARD LOCK FUELING SERVICES
Skagit County, Washington
2026
All bid envelopes must be plainly marked on the outside, "Sealed Bid, Public Works Card Lock
Fueling Services"
Sealed bids will be received at the following location by one of the following delivery methods no
later than Monday, June 1, 2026, at the hour of 1:00 p.m. No late bid will be considered.
Bids may be hand delivered to: The Reception Desk of Skagit County Commissioners Office
located at 1800 Continental Place, Mount Vernon, WA 98273;
Or,
Bids may be mailed to: Skagit County Commissioners
1800 Continental Place
Mount Vernon, WA 98273-5625
The bid opening date for this project will be Monday, June 1, 2026. The bids will be opened and
read after 1:00 p.m. on this date.
CONDITION OF AWARD:
It is the intent of Skagit County to award a contract to the lowest responsive and responsible
bidder. All terms and conditions listed in the Contract Provisions and Specifications apply to this
condition.
ENTIRE PROPOSAL TO BE RETURNED AS YOUR BID PACKAGE
FAILURE TO SIGN OR COMPLETE ALL INFORMATION CAN RESULT IN REJECTION OF
THE PROPOSAL AS NON-RESPONSIVE.
Page 1 of 11

Failure to return this Declaration as part of the bid proposal package
will make the bid non-responsive and ineligible for award.
NON-COLLUSION DECLARATION
I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the
United States that the following statements are true and correct:
1. That the undersigned person(s), firm, association or corporation has (have) not, either
directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection with the
project for which this proposal is submitted.
2. That by signing the signature page of this proposal, I am deemed to have signed and
have agreed to the provisions of this declaration.
NOTICE TO ALL BIDDERS
To report bid rigging activities call:
1-800-424-9071
The U.S. Department of Transportation (USDOT) operates the above toll free 'hotline' Monday
through Friday, 8:00 a.m. to 5:00 p.m., Eastern Standard Time. Anyone with knowledge of
possible bid rigging, bidder collusion, or other fraudulent activities should use the 'hotline' to
report such activities.
The 'hotline' is part of USDOT's continuing effort to identify and investigate highway construction
fraud and abuse and is operated under the direction of the USDOT Inspector General. All
information will be treated confidentially and caller anonymity will be respected.
MUST ACCOMPANY EACH BID
Page 2 of 11

BID PROPOSAL
BOARD OF SKAGIT COUNTY COMMISSIONERS
MOUNT VERNON, WASHINGTON 98273
BID DUE ON: Monday, June 1, 2026, NO LATER THAN 1:00 p.m.
Having carefully examined all documents enclosed herein, the undersigned proposes to perform
all work in strict compliance with all documents, for the amount set forth below.
Bid form must be signed.
Use ink and print legibly.
Initial and date any changes, erasures or cross-outs.
This certifies that the undersigned has examined the entire bid proposal and contract provisions
and specifications for the:
Public Works Card Lock Fueling Services
and that the contract governing the work embraced in this work, and the method by which
payment will be made for said work, is understood. The undersigned hereby proposes to
undertake and complete the work, or as much thereof as can be completed with the money
available in accordance with the said description of work and contract, and the following
schedule of rates and prices.
Please complete and include all pages of the Bid Proposal.
BID PROPOSAL MUST BE SIGNED TO BE VALID!
Submit Sealed Bids By: Monday, June 1, 2026, no later than 1:00 p.m.
Skagit County Commissioners Office
Deliver or Mail Bids To: 1800 Continental Place, Suite 100
Mount Vernon, WA 98273
In accordance with the Contract Specifications, we (Contractor) are submitting the following attachments
with this bid:
Please Check
1. Proposal Guaranty - in the Amount of Five Percent (5%) of Total Bid Price
2. Card Lock Locations List with noted four (4) primary locations
Submittal of entire bid proposal package (pages 1-11) , filled out and completed in
3. INK
4. Environmental Spill Response Plan
5. Emergency Response Plan
6. (Optional) Additional List of biodiesel availability with locations
(Optional) Any additional information your company may find applicable to Skagit
7. County for this bid
Page 3 of 11

PROPOSAL - Signature Page
The bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all
requirements and signed all certificates contained herein.
A proposal guaranty in an amount which is equal to five percent (5%) of the total bid price, in the form as indicated
below is attached hereto:
CASHIER'S CHECK In the amount of $_______________________Dollars
CERTIFIED CHECK In the amount of $_______________________Dollars
(Payable to Skagit County)
PROPOSAL BOND In the amount which is equal to five percent (5%) of the total bid
price.
Receipt is hereby acknowledged of Addendum(s) No.(s) , ___ & __
S Signature of Authorized Officials(s):
I
G ________________________________________________
N
________________________________________________
Firm Name:
Address:
Phone No.
State of Washington Contractor's License No.
UBI No. Employment Security Department No.
Note:
(1) This proposal form is not transferable and any alteration of the firm's name entered hereon without prior
permission from Skagit County will be cause for considering the proposal irregular and subsequent rejection
of the bid.
(2) Should it be necessary to modify this proposal either in writing or by electronic means, please make
reference to the following title in your communication: Public Works Card Lock Fueling Services.
PROPOSAL MUST BE SIGNED
FAILURE TO SIGN OR COMPLETE ALL INFORMATION CAN RESULT
IN REJECTION OF THE PROPOSAL AS NON-RESPONSIVE.
PROPOSAL
Page 4 of 11

BOARD OF SKAGIT COUNTY COMMISSIONERS
MOUNT VERNON, WASHINGTON 98273
BID DUE ON Monday, June 1, 2026 NO LATER THAN 1:00 p.m.
1. Card lock primary locations
As described in the specifications (Page 10) section "Card lock locations list". There are four (4)
primary addresses for Skagit County that need local access to fuel. Provide four primary fuel
locations from your company that will meet the guidelines listed in those specifications.
2. Fixed Margin over OPIS Fuel Pricing
Supplier shall invoice card lock fuel at OPIS daily average price per gallon plus a fixed margin in
cents per gallon. The fixed margin over OPIS shall be firm for the life of the contract. Supplier
must provide fuel at the Anacortes Rack Price, as it is the closest refinery to Skagit County. All
other card lock locations outside of Skagit County shall be billed at nearest daily OPIS average.
The fixed margin over OPIS shall be the same margin at every location available to Skagit County
employees.
3. Bid Response Table
UNIT PRICE FIRM MARGIN
ANNUAL PER EACH OVER OPIS
BID ESTIMATED GALLON OR DAILY 1 YEAR FIXED 3 YEAR FIXED MARGIN
ITEM DESCRIPTIONS USAGE CARD PRICE/GALLON MARGIN TOTAL TOTAL
-----
A Unleaded Fuel 155,000 gal $ $ $
Premium -----
B Unleaded Fuel 500 gal $ $ $
Ultra-Low Sulfur -----
C Diesel #2 95,000 gal $ $ $
Alternative Fuels ----- -----
D _____________ $ $ $
Diesel Exhaust -----
E Fluid (DEF) 1,000 gal $ /gal $ $
Cards issued at
-----
the time of the
F contract start date 500 Cards $ /card $ $
Cards damaged
-----
through normal
G wear and tear As Needed $ /card $ $
Cards for -----
H additional vehicles As Needed $ /card $ $
Emergency
Response- Onsite ----- -----
Fueling Unleaded
I Fuel $ $ $
Emergency
Response- Onsite ----- -----
Fueling Ultra-Low
J Sulfur Diesel #2 $ $ $
Total Bid: $ $
Page 5 of 11

4. Taxes/Prompt Payment Discounts
Skagit County does not pay federal excise tax. Describe all other applicable taxes and prompt
payment discounts. Attach additional sheets if needed.
4.1 TAXES FOR LOCATION 1- BURLINGTON SHOP
Taxes
(Describe) Describe all applicable taxes to Skagit County Price or Percentage
1 $ gallon %
2 $ gallon %
3 $ gallon %
4 $ gallon %
Invoice prompt payment discount, deduct from quoted margin $ gallon If paid within ______
5
calendar days of invoice
4.2 TAXES FOR LOCATION 2- SHERIFF'S OFFICE
Taxes
(Describe) Describe all applicable taxes to Skagit County Price or Percentage
1 $ gallon %
2 $ gallon %
3 $ gallon %
4 $ gallon %
Invoice prompt payment discount, deduct from quoted margin $ gallon If paid within ______
5
calendar days of invoice
4.3 TAXES FOR LOCATION 3- CONCRETE SHOP
Taxes
(Describe) Describe all applicable taxes to Skagit County Price or Percentage
1 $ gallon %
2 $ gallon %
3 $ gallon %
4 $ gallon %
Invoice prompt payment discount, deduct from quoted margin $ gallon If paid within ______
5
calendar days of invoice
4.4 TAXES FOR LOCATION 4- GUEMES ISLAND FERRY TERMINAL
Taxes
(Describe) Describe all applicable taxes to Skagit County Price or Percentage
1 $ gallon %
2 $ gallon %
3 $ gallon %
4 $ gallon %
Invoice prompt payment discount, deduct from quoted margin $ gallon If paid within ______
5
calendar days of invoice
Page 6 of 11