Notice of bid opportunity - Starlink Hardware and Services

Competitive Solicitation - No. 2026-0519
FOR
STARLINK HARDWARE AND SERVICES
Interested bidders: On behalf of the Washington State Department of Transportation ("WSDOT"), thank
you for your interest in contracting with the State of Washington to provide goods/services. To ensure a
fair and transparent procurement process that is open to all qualified vendors, Washington's Procurement
Code for Goods/Services (RCW 39.26) requires that this procurement be conducted through a competitive
solicitation process.
This Competitive Solicitation and the resulting contract have unique features, requirements, and
terminology, which are further explained in the Contracting Guide for Agency Contracts for Goods and
Services ("Agency Contracting Guide"). The Competitive Solicitation consists of this document and the
exhibits included in the summary table attached as Appendix A - Summary Table of All Included Exhibits
& the Required Bid Submittals.
This Competitive Solicitation is organized into the following four sections and one appendix:
Section 1 - Opportunity: Describes the opportunity for Bidders - i.e., what goods/services are
being solicited; award type; number of awards; historical sales information; and historical
purchasers.
Section 2 - Competitive Solicitation Process: Describes the procurement process for this
Competitive Solicitation.
Section 3 -Submitting A Bid: Details how Bidders prepare and submit a bid.
Section 4 - Bid Evaluation: Details how WSDOT will review and evaluate bids to determine
Contract awards.
Appendix A: Summary Table of All Exhibits & the Required Bid Submittals.
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SECTION 1 - OPPORTUNITY
This section identifies the goods/services that Bidders will be bidding to supply if awarded a contract. This
section also includes available historical data regarding prior purchases that may help Bidders evaluate
the potential opportunity including, when available, prior purchasing data.
1.1. SCOPE OF INCLUDED GOODS/SERVICES. WSDOT is utilizing this Competitive Solicitation to solicit value-
added bids from innovative, qualified Bidders to provide Starlink Hardware and Services that, at
a minimum, meet or exceed any mandatory minimum specifications for the Goods/Services
and/or the mandatory minimum performance requirements for Bidders who are awarded a
Contract as set forth in Exhibits D-Contract.
This procurement seeks to secure a vendor that can provide Starlink hardware and services to
support the Washington State Department of Transportation's statewide operational needs. The
primary purchase includes Starlink terminals, associated accessories, and service plans, along with
program management functions such as ordering, tracking, reporting and billing administration.
These services will support fixed sites, mobile operations, and remote field deployments where
traditional cellular or wireless connectivity is insufficient. The contract is also intended to
streamline administrative overhead, reduce costs, and establish a structure compatible with
federal funding requirements for future expansion.
SECTION 2 - COMPETITIVE SOLICITATION PROCESS
This section describes the procurement process for this Competitive Solicitation, including:
Information about the purpose of the Competitive Solicitation;
The form and term of the intended Contract;
Important deadlines for this Competitive Solicitation;
Information about the Pre-Bid Conference;
Where to direct questions or concerns regarding the Competitive Solicitation;
Limits on Bidder communications during the Competitive Solicitation process;
Information about the complaint, debrief and protest process; and
The process for potential amendments or modifications to the Competitive
Solicitation.
2.1. PURPOSE OF THE COMPETITIVE SOLICITATION. The Competitive Solicitation is a required formal process
for WSDOT to receive competitive bids from interested Bidders to evaluate pursuant to described
criteria and, as appropriate, award Contracts for specified Goods/Services that function as
enterprise procurement solutions.
2.2. CONTRACT FORM & TERM. As set forth in Exhibit D - Contract, the Contract term is three years (36)
months. Bidders must specify prices for the first three years (36) months of the Contract term
(such prices then will be adjusted as set forth in the Contract). WSDOT may extend the contract
term for up to two (2) additional three (3) year terms. The Contract is subject to earlier
termination. Contract usage is optional for Purchasers other than Washington State agencies, all
Purchasers are subject to the same contract terms, conditions, and pricing as Washington State
agencies.
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2.3. COMPETITIVE SOLICITATION DEADLINES. The following table identifies important dates for this
Competitive Solicitation:
COMPETITIVE SOLICITATION DEADLINES
ITEM DATE
Competitive Solicitation Posting Date: May 19, 2026
Pre-Bid Conference: May 27, 2026 @ 2:00 PM (Pacific Time)
Attend via Video Conference
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Questio Deadline for Submitting
June 03, 2026
n & Questions:
Answer
Anticipated Deadline for Answers June 10, 2026
Period:
Bidder References Due to Procurement
July 03, 2026
Coordinator:
Deadline for Submitting Bids: July 07, 2026
Anticipated Interview/Demonstration July 29, 2026 - July 31, 2026.
Anticipated Announcement of Apparent
August 04, 2026
Successful Bidder (ASB):
Anticipated Contract Award: August 31, 2026
WSDOT reserves the right to revise the above schedule*
Note: As required by Washington law, this Competitive Solicitation is posted to Washington's
Electronic Business Solution ("WEBS"). See RCW 39.26.150. As set forth in the Contracting Guide,
interested Bidders must register in WEBS. In the event there are amendments to this Competitive
Solicitation, WSDOT will post such amendments to WEBS. Similarly, in the event of any timely
Bidder questions (i.e., questions raised during the Pre-Bid Conference or the Question & Answer
Period), WSDOT will post written responses to such questions to WEBS.
2.4. PRE-BID CONFERENCE. WSDOT will host a virtual Competitive Solicitation Pre-Bid Conference at the
date and time set forth in Section 2.3, above. Bidders are encouraged to attend and participate,
but attendance is not mandatory.
The Pre-Bid Conference is intended to:
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Familiarize Bidders with Washington's requirements for governmental
procurements of goods/services through Enterprise Procurement Solution
Contracts;
Explain the Competitive Solicitation; and
Allow Bidders to raise questions or concerns regarding the Competitive
Solicitation.
As practicable, WSDOT will address Bidder questions or concerns that are raised during the Pre-
Bid Conference at that time. Nonetheless, to ensure fairness to all potential Bidders, WSDOT will
identify Bidder questions or concerns asked during the Pre-Bid Conference and the Procurement
Coordinator will provide an official response in the question-and-answer period. Assistance for
disabled, blind, or hearing-impaired persons who wish to attend the Pre-Bid Conference is
available with prior arrangement by contacting the Procurement Coordinator.
2.5. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation
must be directed to the following Procurement Coordinator:
NAME: TARIQ OHAB
Email: acoacquisitionsubmittal@wsdot.wa.gov and tariq.ohab@wsdot.wa.gov The
Procurement Coordinator will answer Bidder questions in writing posted to Washington's
Electronic Business Solution (WEBS). Bidders are encouraged to submit questions
regarding the Competitive Solicitation as early in the process as possible to allow the
Procurement Coordinator to consider and respond.
Note: If Bidders have questions or concerns regarding the Contract (see Exhibit D - Contract),
Bidders must raise such questions or concerns, in writing, to the Procurement Coordinator before
the Deadline for Submitting Questions stated in Section 2.1, above. WSDOT does not intend to
negotiate substantive terms and conditions pertaining to the resulting Contracts at Contract
award.
2.6. BIDDER COMMUNICATION DURING COMPETITIVE SOLICITATION. During the Competitive Solicitation
process, all Bidder communication regarding this Competitive Solicitation must be directed to the
Procurement Coordinator. Bidders should rely ONLY on this Competitive Solicitation and written
amendments to this Competitive Solicitation issued by the Procurement Coordinator. In no event
will oral communications regarding this Competitive Solicitation be binding. Unauthorized Bidder
contact regarding this Competitive Solicitation with other state employees or Purchasers involved
with the Competitive Solicitation may result in Bidder disqualification.
2.7. COMPLAINTS, DEBRIEFS, & PROTESTS. This Competitive Solicitation and resulting Contract awards are
subject, as applicable, to complaints, debriefs, and protests as explained in the Agency
Contracting Guide, which may impact the dates set forth above. As stated in the Agency
Contracting Guide,
Bidder complaints and debrief requests must be emailed to the Procurement Coordinator
referenced in Section 2.6, above.
Protests, however, must be sent to the Protest Officer stated below.
Protest Officer: Schatzie Harvey
Email: schatzie.harvey@wsdot.wa.gov
Address: Contract Services
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PO Box 47408
Olympia, WA 98504-7408
2.8. COMPETITIVE SOLICITATION - AMENDMENT & MODIFICATION. WSDOT reserves the right to amend and
modify this Competitive Solicitation. Only Bidders who properly have registered and downloaded
this Competitive Solicitation directly via the Washington Electronic Business Solution (WEBS) will
receive subsequent notifications of amendments and other correspondence pertinent to this
Competitive Solicitation. Bidders must be registered in WEBS to be awarded a Contract. Visit
WEBS to register.
SECTION 3 - SUBMITTING A BID
This section identifies how to prepare and submit your bid to WSDOT for this Competitive Solicitation. In
addition, Bidders will need to review and follow the Competitive Solicitation requirements including those
set forth in the exhibits, which identifies the information that Bidders must provide to WSDOT to
constitute a responsive bid. By responding to this Competitive Solicitation and submitting a bid, Bidders
acknowledge having read and understood the entire Competitive Solicitation, including the Agency
Contracting Guide, and accept all information contained within this Competitive Solicitation.
3.1. BID FORMAT. Required Bid Submittals must be complete, legible, signed, and follow all instructions
stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in
writing by WSDOT, Required Bid Submittals and permitted ancillary documents must be prepared
and delivered in MS Word, MS Excel, or Adobe PDF. Where required to do so, Bidders may sign
Required Bid Submittals using either a physical or electronic signature.
3.2. PRICING. Bidders must identify and include all cost elements in their pricing. If Bidder is awarded
a Contract, the total price for the Goods/Services shall be Bidder's price as submitted. Except as
provided in the Contract, there shall be no additional costs of any kind.
3.3. SUBMITTING BIDS. Bidders must email Required Bid Submittals to
acoacquisitionsubmittal@wsdot.wa.gov. and tariq.ohab@wsdot.wa.gov Please note:
Bidder's email, including all attachments, must not exceed 30MB in size.
WSDOT will not accept or open zipped files.
WSDOT will acknowledge bid receipt by responsive email. If Bidder does not
receive such acknowledgement within five (5) business days, Bidder must contact
the Procurement Coordinator to confirm acknowledgement of bid receipt.
Acknowledgement of bid receipt is not a determination on the bid's
responsiveness.
3.4. ADDITIONAL BID SUBMITTALS. Bidders may not provide unsolicited materials. For any supplemental
materials expressly required by WSDOT in writing, Bidders must identify such supplemental
materials with Bidder's name.
3.5. PUBLIC RECORDS. Submitted bids and any supplemental Bidder materials pertaining to this
Competitive Solicitation are subject to Washington's Public Records Act (RCW 42.56) and, in the
event of a public records request, will be disclosed as set forth in the Agency Contracting Guide.
You may not mark the entire submittal/proposal as copyrighted, proprietary, or confidential.
Any solicitation/proposal containing language which copyrights the submittal, declares the entire
submittal/proposal to be confidential, declares the document is the exclusive property of the
consultant, will be disqualified and removed from consideration.
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3.6. ORGANIZATIONAL CONFLICT OF INTEREST. THE Bidder is to review WSDOT's Organizational Conflict of
Interest (OCOI) Manual to determine if there is a situation that would preclude the Bidder's
organization from bidding on this competitive solicitation. https://wsdot.wa.gov/engineering-
standards/all-manuals-and-standards/manuals/organizational-conflicts-interest-manual
SECTION 4 - BID EVALUATION
This section identifies how WSDOT will evaluate bids for this Competitive Solicitation.
4.1. OVERVIEW. WSDOT will evaluate bids for this Competitive Solicitation as described below.
Bid Review: WSDOT will review bids to determine bid responsiveness as stated
in Section 4.2, below.
Bid Evaluation: WSDOT will evaluate responsive bids as stated in Sections 4.3 -
4.4, below.
Procurement Authority Discretion. WSDOT reserves the right to:
Request Bidder clarification regarding any bid;
Waive any informality;
Reject any or all bids, or portions thereof;
Cancel the Competitive Solicitation and, if desired, re-solicit bids;
and/or
Negotiate with the highest scoring responsive and responsible
Bidder(s) to determine whether such bids can be improved.
WSDOT will use the following process and evaluation criteria to determine eligibility for a
Contract award:
STEP ITEM POINTS
1 BID RESPONSIVENESS REVIEW
See Section 4.2, below
Required Bid Submittals
A Review Bidder's Required Bid Submittals to determine whether Pass/Fail
Bidder's bid is responsive to the Competitive Solicitation
Performance Specifications
Exhibit D - Contract
B Review whether Bidder's Goods/Services and/or Bidder's Pass/Fail
performance capability meets the mandatory minimum
performance specifications for the Competitive Solicitation
2 BID EVALUATION
See Section 4.3, below
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STEP ITEM POINTS
Non-Cost Factors
Exhibit B - Scored Non-Cost Scored Factors
Evaluate and score Bidder's response to stated non-cost factors
A 50%
including, as applicable, Bidder's Goods/Services and/or Bidder's
performance capability that exceeds mandatory minimum
performance specifications for the Competitive Solicitation
Cost Factors: Bid Pricing Evaluation
B Exhibit C - Bid Price 30%
Evaluate and score Bidder's cost factors
3 RESPONSIBLE BIDDER DETERMINATION
Review and determine Bidder responsibility Pass/Fail
See Section 4.4, below
TOP SCORED BIDDER(S) ADVANCE TO STEP 4
Presentation Evaluation
4 DEMONSTRATION/INTERVIEW 20%
TOTAL: 100%
5 ANNOUNCE APPARENT SUCCESSFUL BIDDERS (ASBS)
See Section 4.6, below
6 BID INFORMATION IS AVAILABLE FOR PUBLIC DISCLOSURE & POSTED TO
WSDOT WEBSITE
See Section 4.7, below
7 CONTRACT AWARDS
See Section 4.8, below
4.2. BID RESPONSIVENESS (STEP 1A). WSDOT will review bids - on a pass/fail basis - to determine
whether the bid complies with the Competitive Solicitation requirements and, therefore, is
'responsive.' If WSDOT determines that a bid is nonresponsive, WSDOT will reject the bid and
notify the Bidder, in writing, that the bid is nonresponsive. Such written notification will include
a brief explanation as to why the bid is nonresponsive.
WSDOT, in its discretion, may waive informalities in a bid. An informality is an immaterial
variation from the exact requirements of the Competitive Solicitation, having no effect or merely
a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability,
or performance of the services being procured, and the correction or waiver of which would not
affect the relative standing of, or be otherwise prejudicial, to Bidders.
Consistent with the Washington State Legislature's policy goals to reduce barriers to competition
and increasing opportunities for small businesses to contract with state agencies, WSDOT, in its
discretion, may clarify a Bidder's bid that is in substantial compliance with the instructions.
Clarifications are intended to ensure that the bids are complete and can be evaluated fairly.
REVIEW BIDDER'S REQUIRED BID SUBMITTALS (STEP 1A). WSDOT will review each bid to
determine whether:
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The bid is complete - i.e., does Bidder's bid include each of the
Required Bid Submittals as stated in Appendix A - Summary
Table of All Exhibits & the Required Bid Submittals;
Bidder's Required Bid Submittals are complete, consistent with
the instructions, signed, and legible; and
Bidder's certifications, as provided by Bidder in Bidder's
submitted Exhibit A-1 - Bidder's Certification, constitute a
responsive bid.
REVIEW MINIMUM REQUIRED PERFORMANCE REQUIREMENTS (STEP 1B). WSDOT will
review each bid to determine whether Bidder's Goods/Services and/or Bidder's
performance capability meets the minimum required specifications and/or
performance requirements stated in Exhibit D - Contract. Note: WSDOT
reserves the right to request additional Bidder information or perform tests and
measurements before selecting Apparent Successful Bidders. If Bidder fails to
provide such requested information to WSDOT within five (5) business days,
Bidder may be disqualified.
4.3. BID EVALUATION: SCORED FACTORS (STEP 2A). WSDOT will evaluate and score responsive bids as
specified below and as set forth in the referenced exhibits. Note: It is imperative that Bidder's
Required Bid Submittals comply with the instructions set forth in the exhibits.
NON-COST FACTORS (STEP 2A). WSDOT will evaluate and score the specified non-
cost factors stated in Exhibit B - Scored Non-Cost Factors by evaluating and
scoring Bidder's response - i.e., Bidder's Goods/Services and/or Bidder's
performance capability that exceeds the stated minimum required performance
specifications. Note: WSDOT reserves the right to request additional Bidder
information or perform tests and measurements before selecting Apparent
Successful Bidder(s). If Bidder fails to provide such requested information to
WSDOT within five (5) business days, Bidder may be disqualified.
COST FACTORS - BID PRICING (STEP 2B). WSDOT will evaluate and score Bidder's cost
factors, as provided by Bidder in Bidder's Exhibit C - Bid Price, as follows:
The bid with the lowest total evaluation price will receive 100% of the
allotted points. Bids with a higher evaluation price will receive
proportionately fewer evaluation points based upon the bid with the
lowest total evaluation price, using the following formula:
Lowest total bid evaluation price divided by a higher total bid
evaluation price (i.e., the bid that is being evaluated) multiplied
by the total number of available points equals the cost factor
evaluation points. Points will be rounded to three places to the
right of the decimal point using standard rounding method.
Sample Calculation:
Using Bidder A = $100,000 (lowest total evaluation price) and
Bidder B = $110,000
Bid B calculation: $100,000 (Bidder A, lowest total evaluation
price) / $110,000 (Bidder B's evaluation price) = 0.909 x 100
(maximum points available) = 90.900.
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Bidder A is the bid with the lowest total bid evaluation price, so
it would be assigned the maximum available points, 100 points.
Bidder B would be assigned 90.900 points based on the formula
above.
4.4. Bidder Responsibility Determination (Step 3). The Washington State Legislature requires that
Washington state agencies award contracts for goods/services only to 'responsible bidders.' See
RCW 39.26.160(2). Accordingly, to be eligible to be considered for a Contract award resulting
from this Competitive Solicitation, WSDOT must determine that Bidder is a 'responsible bidder.'
Accordingly, WSDOT will make reasonable inquiry to determine bidder responsibility on a
pass/fail basis. In determining bidder responsibility, WSDOT will consider the following:
Bidder's certifications as provided in Bidder's Exhibit A-1 - Bidder's Certification;
Bidder's ability, capacity, and skill to perform the Contract or provide the
Goods/Services;
Bidder's character, integrity, reputation, judgment, experience, and
efficiency;
Bidder's ability to perform the Contract within the time specified;
Bidder's performance quality pertaining to previous contracts or services;
Bidder's compliance with laws relating to the Contract or services;
Whether, within the three-year period immediately preceding the date of the
Competitive Solicitation, Bidder has been determined by a final and binding
citation and notice of assessment issued by the Washington State
Department of Labor and Industries or through a civil judgment entered by a
court of limited or general jurisdiction to have willfully violated, as defined in
RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and
Such other information as may be secured having a bearing on the decision
to award a Contract.
In addition, WSDOT may consider the following:
Financial Information: WSDOT may request financial statements, credit ratings,
references, record of past performance, clarification of Bidder's bid, on-site
inspection of Bidder's or subcontractor's facilities, or other information as
necessary to determine Bidder's capacity to perform and the enforceability of
Bidder's contractual commitments. Failure to respond to these requests may
result in a bid being rejected as non-responsive.
References: WSDOT reserves the right to use references to confirm satisfactory
customer service, performance, satisfaction with service/product, knowledge of
products/service/industry and timeliness. Any negative or unsatisfactory
reference can be reason for rejecting a Bidder as non-responsible.
WSDOT reserves the right to request bidder responsibility information from Bidder. If Bidder fails
to provide such information to WSDOT within five (5) business days, Bidder may be disqualified.
4.5. PRESENTATION EVALUATION (STEP 4) - Up to three (3) bidder(s) with the highest-scored bids, will be
invited to demonstrate/interview with the evaluation committee. All key personnel will be
required to participate in the demonstration/interview process. The Procurement Coordinator
will contact the bidder(s) to schedule a date and time for demonstration/interview. Bidder(s)
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is/are encouraged to hold the date(s) indicated in Competitive Solicitation Section 2.3. The
Procurement Coordinator will provide further instruction at the time of scheduling
demonstrations/interviews.
4.6. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDERS (STEP 5). WSDOT will determine the Apparent
Successful Bidders ("ASBs"). The ASBs will be the responsive and responsible Bidders who best
meet the Competitive Solicitation requirements and present the best total value based on the
evaluation criteria stated above.
ASB designation does not imply that WSDOT will issue a Contract award. Rather,
this designation allows WSDOT to perform further analysis and ask for additional
documentation. Bidders must not construe ASB designation as an award,
impending award, attempt to negotiate, etc. If a Bidder acts or fails to act
because of such notification or designation, it does so at its own risk and expense.
Upon announcement of ASBs, Bidders may request a debrief conference as
specified in the Agency Contracting Guide.
4.7. Bid Information Availability (Step 6). Upon WSDOT' announcement of ASB:
All bid submissions and all bid evaluations are subject to public disclosure pursuant to
Washington's Public Records Act. See RCW 39.26.030(2).
Upon WSDOT' announcement of ASB, WSDOT will post all bid evaluations to WEBS. In
addition, WSDOT intends to post winning bid submissions to its Contracting
Opportunities page at HTTPS://WSDOT.WA.GOV/BUSINESS-WSDOT/CONTRACTS/SEARCH-
CONTRACTING-OPPORTUNITIES.
4.8. CONTRACT AWARDS (STEP 7). Subject to protests, if any, WSDOT and the ASB will enter a Contract
as set forth in Exhibit D - Contract. An award, in part or full, is made, and a contract formed by
signature of WSDOT and an awarded Bidder on the Contract. Following Contract awards, all
Bidders registered in WEBS will receive a Notice of Award delivered to the Bidder's email address
provided in Bidder's WEBS profile.
4.9. ADDITIONAL AWARDS. WSDOT reserves the right, during the resulting Contract term, to make
additional Contract awards to responsive, responsible Bidders who provided a bid but who were
not awarded a Contract. Such awards would be on the same or substantially similar terms and
conditions and would be designed to address an awarded Contractor vacancy (e.g., an awarded
contractor is terminated or goes out of business), respond to Purchaser needs, or be in the best
interest of the State of Washington.
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