Notice Inviting Bids - Robles Canal Road Paving and Concrete Panel Replacement

CASITAS MUNICIPAL WATER DISTRICT
Robles Canal Road Paving and Concrete Panel Replacement
Specification No. 26-481
July 24, 2026
Bids will be received via email to bids@casitaswater.com
until Wednesday, August 26, 2026, at 10:00 a.m.

TABLE OF CONTENTS
PART A - Contract Documents
NOTICE INVITING BIDS ........................................................................................................................................... 1
INSTRUCTIONS TO BIDDERS ................................................................................................................................. 3
PROPOSAL ................................................................................................................................................................... 7
BID SCHEDULE ........................................................................................................................................................... 9
BIDDER'S PLAN FOR CONSTRUCTION .............................................................................................................. 15
BIDDER'S STATEMENT OF SUBCONTRACTORS ............................................................................................ 16
BIDDER'S BOND ....................................................................................................................................................... 17
NONCOLLUSION DECLARATION ......................................................................................................................... 19
AGREEMENT ............................................................................................................................................................. 21
BOND FOR FAITHFUL PERFORMANCE ............................................................................................................. 23
PAYMENT BOND ...................................................................................................................................................... 25
SUMMARY OF INSURANCE, BOND & PAYMENT REQUIREMENTS ........................................................... 27
CERTIFICATE OF INSURANCE .............................................................................................................................. 28
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PART B - GENERAL CONDITIONS ....................................................................................................................... 29
1. Definitions. ............................................................................................................................................ 29
2. Contract Documents. ........................................................................................................................... 29
3. Precedence of Contract Documents. ................................................................................................ 30
4. Indemnification of District. ............................................................................................................... 30
5. Insurance. .............................................................................................................................................. 31
6. Bonds. ..................................................................................................................................................... 34
7. Additional Surety. ................................................................................................................................ 35
8. Assignment Forbidden. ...................................................................................................................... 35
9. Time and Order of Work. ................................................................................................................... 35
10. Protests. ................................................................................................................................................. 35
11. Authority of the Engineer. .................................................................................................................. 36
12. Right of Way and Encroachment....................................................................................................... 36
13. Errors or Discrepancies Noted by Contractor. ............................................................................... 36
14. Extra Work. ........................................................................................................................................... 37
15. Changed Conditions. ............................................................................................................................ 39
16. Disputed Work. .................................................................................................................................... 39
17. Legal Action by Contractor................................................................................................................. 40
18. Changes. ................................................................................................................................................. 40
19. Discovery of an Unknown Utility. ..................................................................................................... 41
20. Termination of Contract. .................................................................................................................... 41
21. Suspension of Contract. ...................................................................................................................... 42
22. Extension of Time of Completion...................................................................................................... 43
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23. Failure to Complete on Time. ............................................................................................................ 43
24. Liquidated Damages. ........................................................................................................................... 44
25. Contractor's Responsibility. .............................................................................................................. 44
26. Shop Drawings. ..................................................................................................................................... 45
27. Trench Shoring Plans. ......................................................................................................................... 46
28. Safety Permit. ....................................................................................................................................... 46
29. Personal Attention............................................................................................................................... 47
30. Laws, Regulations and Permits. ........................................................................................................ 47
31. Sales and/or Use Taxes. ...................................................................................................................... 48
32. Construction Schedule. ....................................................................................................................... 48
33. Inspection. ............................................................................................................................................. 48
34. Construction Staking. .......................................................................................................................... 48
35. Construction Interferences. ............................................................................................................... 49
36. Materials, Workmanship, and Tests. ............................................................................................... 50
37. Certification of Materials and Equipment ...................................................................................... 50
38. Defective Work or Materials. ............................................................................................................ 51
39. Use of "Or Equal." ................................................................................................................................. 51
40. Property Rights in Materials. ............................................................................................................ 51
41. Title to Materials Found on the Work. ............................................................................................ 52
42. Patents and Copyrights. ...................................................................................................................... 52
43. Responsibility for Safe Storage. ........................................................................................................ 52
44. Completion. ........................................................................................................................................... 52
45. Final Cleanup. ....................................................................................................................................... 52
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46. Responsibility for a Safe Place to Work. ......................................................................................... 53
47. Public Convenience and Safety. ........................................................................................................ 53
48. Safety, Sanitary and Medical Requirements. .................................................................................. 54
49. Character of Workers. ......................................................................................................................... 54
50. Subcontracts. ........................................................................................................................................ 54
51. Access to the Site and Haul Routes. .................................................................................................. 55
52. Irregular Hours. ................................................................................................................................... 56
53. Eight-hour Law. .................................................................................................................................... 56
54. Payment of Wages. ............................................................................................................................... 56
55. Prevailing Rate of Per Diem Wages. ................................................................................................. 56
56. Unpaid Claims. ...................................................................................................................................... 57
57. Monthly Cost Estimates - Progress and Final Progress Payment. .............................................. 57
58. Final Cost Statement............................................................................................................................ 58
59. Disputed Final Payment. .................................................................................................................... 59
60. Acceptance. ........................................................................................................................................... 59
61. Final Payment. ...................................................................................................................................... 59
62. Final Payment Terminates Liability. ............................................................................................... 59
63. Releases. ................................................................................................................................................ 60
64. Disputes Settled by Arbitration. ....................................................................................................... 60
PART C - SPECIAL CONDITIONS .......................................................................................................................... 63
1. Requirements. ........................................................................................................................................ 63
2. General Description. .............................................................................................................................. 63
3. General Sequence of the Work. ............................................................................................................ 63
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4. Contract Drawings ................................................................................................................................ 64
5. Beginning and Completion of the Work. ............................................................................................. 64
6. Permits .................................................................................................................................................... 64
7. Access to the Site and Haul Routes. ..................................................................................................... 64
8. Explosives and Blasting. ........................................................................................................................ 65
9. Water and Power. .................................................................................................................................. 65
10. Safety. ..................................................................................................................................................... 65
11. Access. ..................................................................................................................................................... 65
PART D - MEASUREMENT AND PAYMENT ...................................................................................................... 67
1. General. .................................................................................................................................................. 67
2. Unbalanced Prices. .............................................................................................................................. 67
3. Costs Included. ..................................................................................................................................... 67
4. Term of Prices. ..................................................................................................................................... 67
5. Measurement and Payment. .............................................................................................................. 67
5.1. Bid Schedule Item No. 1 - Mobilization/Demobilization ................................................................................................ 67
5.2. Bid Schedule Item No. 2 - Pulverize and Pave Robles Canal Road Station 194+00 to 235+50 ....................................... 68
5.3. Bid Schedule Item No. 3 - Install 8-inch Rolled Asphalt Concrete Berm, 12-inch Aggregate Station 194+00 to 235+50 68
5.4. Bid Schedule Item No. 4 - Install Redwood Header Robles Canal Road Station 194+00 to 235+50 .............................. 68
5.5. Bid Schedule Item No. 5 - Remove and Replace Robles Canal Side Panels 12 Feet by 15 Feet .................................... 68
5.6. Bid Schedule Item No. 6 - Remove and Replace Robles Canal Bottom Panels 3.5 Feet by 15 Feet.............................. 69
5.7. Bid Schedule Item No. 7 - Remove and Replace Robles Canal Side Panels 7 Feet by 8 Feet ....................................... 69
5.8. Bid Schedule Item No. 8 - Remove and Replace Robles Canal Side Panels 12 Feet by 8 Feet ..................................... 69
5.9. Bid Schedule Item No. 9 - Import and Compaction of Soil ............................................................................................. 69
5.10. Optional Bid Schedule Item No. 10 - Remove and Replace Robles Canal Side Panels 12 Feet by 15 Feet ................... 70
5.11. Optional Bid Schedule Item No. 11 - Remove and Replace Robles Canal Bottom Panels 3.5 Feet by 15 Feet ............. 70
Appendix A - Technical Specifications
Appendix B - Robles Canal Road Paving and Concrete Panel Replacement Exhibit
Appendix C - Robles Canal Record Drawing
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NOTICE INVITING BIDS
Robles Canal Road Paving and Concrete Panel Replacement
Specification No. 26-481
Sealed bids for the above referenced project and specification will be received by the Casitas Municipal Water
District up to 10:00 a.m. on Wednesday, August 26, 2026, via email to bids@casitaswater.com, at which time they
will be opened and publicly read aloud via conference call. Bidders interested in participating in the conference call
shall email Corban Suggs at csuggs@casitaswater.com to receive call-in information at least one hour prior to bid
opening.
Each bid shall be made out on a form to be obtained from the Casitas Municipal Water District. Each bid must be
accompanied by a certified check, a cashier's check, or by a bid bond executed by a corporate surety satisfactory to
the Casitas Municipal Water District, in the sum of not less than ten (10) percent of the total amount of the bid, as a
guarantee that the Bidder will enter into the proposed contract, if it be awarded to them. The lowest three bidders
must deliver their entire bid package within 24 hours of the bid opening at the District's office located at 1055 N.
Ventura Avenue, Oak View, CA 93022. Failure to do so may result in disqualification. The guarantee will be
forfeited, should the Bidder to whom the contract is awarded fail to enter into the contract.
In accordance with the provisions of Section 1770-1784 of the California Labor Code, the Casitas Municipal Water
District has ascertained the general prevailing rate of wages applicable to the work to be done. It shall be mandatory
upon the Contractor to whom the contract is awarded, and upon the subcontractor(s) under them, to pay not less
than the specified rates to all laborers and mechanics employed by them in the execution of the contract. The wage
scale can be obtained on the internet at www.dir.ca.gov/dlsr/statistics_research.html.
All bidders and their subcontractors shall be registered with the California Department of Industrial Relations (DIR).
Failure of the bidder or subcontractors to be registered with the DIR shall render their bid as non-responsive and will
be rejected except where State code provides for exceptions to the registration requirements. All Contractors and
their subcontractors shall furnish electronic certified payroll records directly to the Labor Commissioner, also known
as Division of Labor Standards Enforcement.
The District reserves the right to waive any formalities which, in the opinion of the Board of Directors, do not
materially affect the relationship of the various proposals. The District reserves the right to retain all bids for a
period of sixty (60) days and to reject any and all bids for any reason at the sole discretion of the District, with or
without cause.
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The contract documents shall consist of this Notice Inviting Bids, the Instructions to Bidders, Formal Proposal with
Bidding Sheet and Bidder's Plan for Construction, Form of Agreement, Specifications and Drawings, and any changes
made by issuance of a supplemental notice.
A mandatory pre-bid meeting and site visit will be held Wednesday August 5, 2026, at 10:00 a.m. Meet at the
Casitas Municipal Water District office, 1055 Ventura Ave, Oak View, CA 93022. Potential bidders must attend the
pre-bid conference and site visit. Bids will not be accepted from bidders who are not represented at the pre-bid
meeting and site visit.
Bidders may contact Corban Suggs at (805) 649-2251 ext. 139 or csuggs@casitaswater.com with any questions. A
complete bid package (plans and specifications) may be examined and downloaded free of charge from our website
at: https://www.casitaswater.org/i-want-to/do-business-with-cmwd.
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