Northwest Booster Station Rehab

THE UNIFIED GOVERNMENT OF
ATHENS-CLARKE COUNTY(ACCGov)
DATE: 6/4/2026
TO: Booster Station Rehab Vendors
SUBJECT: RFP #26043 Northwest Booster Station Rehab
You are invited to submit a proposal to replace the controls and pumps at the Northwest Booster Pump Station,
for the Public Utilities Department.
Inquiries regarding proposals should be made to Toro Holt Phone 706-340-1742, Email toro.holt@accgov.com
or accbids@accgov.com. Technical questions may be directed to William Cottrell, Water Treatment
Superintendent at 706-613-3289, or email: William.cottrell@accgov.com.
The estimated range of this project is between $300 to $400k (price) .
Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements contained in
this (RFP) shall not be changed or superseded except by written addendum from the Unified Government of
Athens-Clarke County Purchasing Division of the Finance Department. Failure to comply with the written
requirements for this proposal may result in rejection of the proposal by the Unified Government of Athens-
Clarke County.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing, One (1) paper copy(s) without pricing, and
One (1) Separately Sealed paper copy of section V-D Price Proposal Schedule must be submitted. Proposals are to
be sealed, marked with the offeror's name and address and labeled, "RFP #26043 Northwest Booster Station
Rehab" and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, Georgia 30601
Not later than 12:00 P.M. ET, THUSRDAY, JULY 2, 2026
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00
p.m. E.T., Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke
County.
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The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any
technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified
Government of Athens-Clarke County.
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TABLE OF CONTENTS
SECTION TITLE
I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
III SCOPE OF SERVICES
A. INTRODUCTION AND PURPOSE
B. GENERAL REQUIREMENTS
C. ADDITIONAL REQUIREMENTS
D. DEFINITIONS
E. SPECIFIC TASKS
IV SELECTION PROCESS AND EVALUATION CRITERIA
V MANDATORY PROPOSAL FORMS
A: PROPOSAL FORM
B: ADDENDA ACKNOWLEDGEMENT
C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT
CONTRACTOR AFFIDAVIT & AGREEMENT
D: PRICE PROPOSAL SCHEDULE
(Must be submitted in a separately sealed envelope)
VI DOCUMENTS CHECKLIST
ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA'S E- VERIFY
REQUIREMENTS
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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND
MAY BE SUBJECT TO DISCLOSURE.
A complete signed proposal must include the documents listed below:
PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the offeror's risk. Each offeror shall furnish the information required by
the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally
authorized to enter into a contractual relationship in the name of the offeror.
All proposals received will become a part of the official contract file and may be subject to disclosure.
PROPOSAL FORMAT: All proposals should include the information outlined below and in the following
order:
1. Cover Letter: A brief cover letter of introduction and interest.
2. Table of Contents: Including all sections and subsections.
3. Business Information: State the full name and address of your organization and the branch office or
subordinate element that will perform the services described in this proposal. Include a telephone number,
the point of contact and official signature of an authorized company representative. Indicate whether you
operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are
incorporated and/or licensed to operate.
4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel
proposed for the project, including designations of the team leader, the consultant responsible for design,
the project architect, the person responsible for all proposed communications with the owner and all
proposed sub-consultants and a description of their roles.
a. Current Project Assignments: Identify the current project assignment(s) and the currently
identified completion date(s) for projects currently being managed by the key individuals proposed
for our project.
b. Understanding of the Project: Statement of the firm's understanding of the project and proposed
approach for providing requested services.
c. Additional Services Required: Based on the firm's understanding of the project, identify any
additional services that might be required for a successful program.
5. References: Include a minimum of three references for contracts of a similar nature, preferably public
sector references. Include the name, address, telephone number, point of contact and description of the
contract for each reference. Examples of no more than three "reference projects" which represent the
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design teams approach to design solutions for projects of similar scale and complexity, and the
information on these projects must indicate the contributions of proposed key personnel in the design and
development of the "referenced projects" cited in the submittal.
6. Financial Information and Documentation: Provide relevant information regarding organizational
stability and strength. Documentation may include:
a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint
venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of
directors joint venture partners, etc.), a listing of financial references.
b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint
venture of the Offeror) has ever failed to complete a similar project. If so, list the date of
commencement of the project and the entity for which the project was to be performed, and explain
why the project was not completed.
c. Disclose information and provide an explanation regarding any contracts involving the offeror or joint
venture firm within the last three years which exceeded initial program or project budget, exceeded
initial schedule, and any contract penalties or damages assessed.
7. Time/Cost Procedures: A statement discussing your firm's procedures for controlling project time and
cost during the design and construction phase.
8. Other Relevant Information: Include any other relevant information concerning the project in this
section.
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SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the
OUTERMOST container stating the company name, address, telephone number, the RFP number and TITLE
(RFP #26043 Northwest Booster Station Rehab. If you have an ACCGov Vendor Number please include it on
the sealed envelope or container. If you do not know your vendor number, please call (706)-613-3088 or email:
vendor@accgov.com If you do not have a vendor number, please fill out a bid list application found at Bid List
Application (https://www.athensclarkecounty.com/DocumentCenter/View/45180) so one may be issued to your
company. The ACCGov Vendor Number is not required to submit a Bid but we encourage companies to
apply.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing
One (1) paper copies of the signed proposal WITHOUT price
One (1) Separately Sealed paper copy of section V-D Price Proposal Schedule
(Must be submitted separately in a sealed envelope)
Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such service.
No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of
a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals
via facsimile will NOT be considered.
ALL DOCUMENTS SUBMITTED ON USB FLASH
DRIVE MUST BE IN A SINGLE PDF FILE
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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
REQUEST FOR PROPOSAL (RFP)
Northwest Booster Station Rehab
Public Utilities Department
ATHENS, GEORGIA
SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
A. INTRODUCTION
PURPOSE
The Unified Government of Athens-Clarke County desires to solicit competitive proposals from
responsible vendors to replace the controls and pumps at the Northwest Booster Pump Station for the
Public Utilities Department, Athens, Georgia.
The contractor will provide services per the scope of services as indicated in Section III of this request for
proposal (RFP).
B. RFP TIMETABLE
The anticipated schedule for the RFP and contract approval is as follows:
Proposal Documents Available .......................... Thursday, June 4, 2026
Site Visit............................................................. 10:00 am EST WEDNESDAY, JUNE 3, 2026
Deadline for submission of questions ................ THURSDAY, JUNE 18, 2026
Deadline for receipt of proposal ........................ 12:00 PM. ET, THURSDAY, JULY 02, 2026
Proposals Valid Until ......................................... OCTOBER 2026
C. CONTACT PERSON
The contact person for this RFP is Toro Holt, Senior Buyer Explanation(s) desired by the offeror(s)
regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing
via accbids@accgov.com. Technical questions may be directed to William Cottrell, Water Treatment
Superintendent at 706-613-3289, or email: William.cottrell@accgov.com.
Offerors are encouraged to contact only the contact persons stated above to clarify any part of this RFP.
Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result
in the rejection of the offeror's submittal.
D. MINIMUM PROPOSAL ACCEPTANCE PERIOD
Proposals shall be valid and may not be withdrawn for a period of 60 days from the date specified for
receipt of proposals.
E. ADDITIONAL INFORMATION/ADDENDA
The Unified Government of Athens-Clarke County will issue responses to inquiries and any other
corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.
Offerors should not rely on any representations, statements or explanations other than those made in this
RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any
addenda issued, the last addendum issued will prevail.
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Request for additional information or clarifications must be made in writing no later than the date specified
in the RFP Timetable. The request must contain the offeror's name, address, phone number, and fax
number, and email address.
Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror's
receipt of any addendum will result in the rejection of the proposal if the addendum contained
information which substantively changed the Owner's requirements
Offerors who obtain this Request for Proposal from Georgia Procurement Registry or Athens Clarke
County/Purchasing or from other than the Purchasing Division are advised to re-visit the above websites
to obtain any addenda which may be issued prior to the proposal closing date. The Unified
Government of Athens-Clarke County assumes no responsibility for Offerors' failure to acknowledge any
addenda issued
F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS
Proposals shall not be modified, withdrawn, or canceled by the offeror for a period of ninety (90) days
following the time and date designated for the receipt of proposals, and each offeror so agrees in
submitting his proposal. Negligence on the part of the Offeror in the preparation of his proposal shall not
be grounds for the modification or withdrawal of a proposal after the time set for proposal closing.
Proposals received after the proposal due date and time are late and will not be considered. Modifications
received after the proposal due date are also late and will not be considered
G. PROPOSAL CLOSING
Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing
proposals may be obtained from Georgia Procurement Registry or via email request to E-Mail:
accbids@accgov.com after the proposal due date and time stated herein. A tabulation of prices may be
obtained upon award.
H. NON-COLLUSION AFFIDAVIT
By submitting a proposal, the offeror represents and warrants that such proposal is genuine and not sham
or collusive or made in the interest or on behalf of any person not therein named and that the offeror has
not directly or indirectly induced or solicited any other offeror to put in a sham proposal, or any other
person, firm or corporation to refrain from proposing and that the offeror has not in any manner sought by
collusion to secure to that offeror any advantage over any other offeror.
By submitting a proposal, the offeror represents and warrants that no official or employee of the Unified
Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal
or in the contract which may be made under it, or in any expected profits to arise therefrom.
I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
By submitting a proposal and executing the attached Affidavits, the offeror verifies its compliance with
O.C.G.A. 13-10-91. The offeror further agrees to maintain records of such compliance and shall provide
a copy of each such verification to Unified Government of Athens-Clarke County, at the time the
subcontractor(s) is retained to perform such services.
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J. COST INCURRED BY OFFERORS
All expenses involved with the preparation and submission of proposals to the Unified Government of
Athens-Clarke County, or any work performed in connection therewith shall be borne by the offeror(s).
No payment will be made for any responses received or for any other effort required of or made by the
offeror(s) prior to the commencement of work as defined by a contract approved by the governing body
of the Unified Government of Athens-Clarke County.
K. EQUAL OPPORTUNITY POLICY STATEMENT
It is the policy of the Athens-Clarke County government that no person or business shall be excluded from
participation, denied the benefits of, or otherwise discriminated against in relation to the award and
performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or
sex.
L. HOLD HARMLESS AND INDEMNIFICATION
The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of
Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses,
including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of
any person or persons or loss of or damage to property resulting from any and all operations performed
by Offeror, its officers, employees, and agents under any of the terms of this contract.
M. SITE VISIT:
Offerors are urged and expected to inspect the site where services are to be performed and to satisfy
themselves regarding all general and local conditions that may affect the cost of contract performance, to
the extent that the information is reasonably obtainable. In no event, shall failure to inspect the site
constitute grounds for a claim after contract award.
N. AWARD OF CONTRACT
This is a past performance/technical/price trade-off source selection in which competing offeror's past
and present performance history and technical ability will be evaluated on a basis approximately equal to
price. Award will be made to the responsible offeror whose proposal represents the best value after
evaluation in accordance with the factors listed in Section IV herein. The Unified Government of Athens-
Clarke County may reject any or all proposals if such action is in the Unified Government's interest.
O. MULTIPLE AWARDS
In addition to other factors, and notwithstanding the paragraph titled "Award of Contract", proposals will
be evaluated on the basis of advantages and disadvantages to the Unified Government of Athens-Clarke
County that might result from making more than one award (multiple awards). Individual awards will be
for the items or combination of items or groupings of items that result in the lowest aggregate cost to the
Unified Government, including any assumed administrative costs.
P. QUALIFICATION OF OFFERORS
The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed
proper and necessary to determine the ability of the offeror to perform the work and the offeror shall
furnish to the Unified Government all such information and data for this purpose as may be requested.
The Unified Government reserves the right to reject any proposal if the evidence submitted by, or
investigations of, such offeror fails to satisfy the Unified Government that such offeror is properly
qualified to carry out the obligations of the contract and to complete the work contemplated therein.
The Unified Government of Athens-Clarke County contractors/vendors must have a current Athens-
Clarke County business license if they are physically located in Athens-Clarke County or if they perform
a service in Athens-Clarke County.
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Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies
due to the Unified Government will not be accepted.
R. ALTERNATE PROPOSALS
Alternate proposals or proposals that deviate from the requirements of this solicitation will not
be considered. Offerors shall not insert in their proposal any written statement which will have
the effect of making any material change or changes in the Scope of Services or in any contract
between the parties covering subject matter thereof.
S. OPEN RECORDS
In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or
business entity that are required by law, regulation, bid, or request for proposal to be submitted
to an agency. An entity submitting records containing trade secrets that wishes to keep such
records confidential under this paragraph shall submit and attach to the records an
affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit,
before producing such records in response to a request under this article, the agency shall notify
the entity of its intention to produce such records as set forth in this paragraph. If the agency
makes a determination that the specifically identified information does not in fact constitute a
trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the
information within ten days unless prohibited from doing so by an appropriate court order. In the
event the entity wishes to prevent disclosure of the requested records, the entity may file an action
in superior court to obtain an order that the requested records are trade secrets exempt from
disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If
the agency makes a determination that the specifically identified information does constitute a
trade secret, the agency shall withhold the records, and the requester may file an action in superior
court to obtain an order that the requested records are not trade secrets and are subject to
disclosure;
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