Northern Kentucky 4-H Mobile Home

INVITATION FOR BID
ATTENTION: This is not an order. Read all instructions, terms and conditions carefully.
INVITATION NO.: K-0971-26 RETURN ONE ORIGINAL COPY AND ONE
Issue Date: 5-15-2026 USB DRIVE OF BID TO:
UNIVERSITY OF KENTUCKY
Title: Northern Kentucky 4-H Mobile Home
PROCUREMENT SERVICES BID DESK,
Contracting Officer: Brian Schwegman
BID # K-0971-26, BID DATE 5-29-2026
Phone: 859-257-1024 322 PETERSON SERVICE BLDG.
411 South Limestone
LEXINGTON, KY 40506-0005
IMPORTANT: BIDS MUST BE RECEIVED BY 05-29-2026 @ 3:00 P.M. LEXINGTON, KY TIME
The University's General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to
this IFB. When the RFP includes construction services, the University's General Conditions and Special Conditions for Construction and Instructions to
Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the IFB.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by Kentucky Revised Statutes (KRS) 523.040:
1. That I am the bidder (if the bidder is an individual), a partner, (if the bidder is a partnership), or an officer or employee of the bidding corporation having
authority to sign on its behalf (if the bidder is a corporation);
2. That the attached bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement,
understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services described in the Invitation for Bids,
designed to limit independent bidding or competition and is in full compliance with KRS 45A.455;
3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the
bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or
bids:
4. That the bidder is legally entitled to enter into contracts with the University of Kentucky and is not in violation of any prohibited conflict of interest, including
those prohibited by the provisions of KRS 164.390,45A.330 to 45A.340.
5. That the Bidders, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sales and use tax imposed by
Chapter 139 to the extent required by Kentucky law and will remain registered for the duration of any contract award.
6. That I have fully informed myself regarding the accuracy of the statement made above.
COLLUSION PROHIBITED
Any agreement or collusion among bidders or prospective bidders which restrains, tends to restrain, or is reasonably calculated to restrain competition by
agreement to bid at a fixed price or to refrain from bidding, or otherwise, is prohibited, in accordance with KRS 45A.325.
SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS
In accordance with KRS 45A.110(2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the
campaign finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any provision of the campaign finance
laws of the Commonwealth of Kentucky.
CONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342
The contractor, by signing and submitting a bid on this invitation, agrees as required by KRS 45A.485 to submit final determinations of any violations of the
provisions of KRS Chapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and
agrees to remain in continuous compliance with the provisions of these statutes during the duration of any contract that may be established. Final
determinations of violations of these statutes must be provided to the University by the successful contractor prior to the award of a contract.
ALL BIDS ARE TO BE " F.O.B. DESTINATION - FREIGHT PREPAID AND ALLOWED"
THIS AREA SHOULD BE COMPLETED
DELIVERY AFTER RECEIPT OF ORDER: NAME OF COMPANY: PHONE:
FEDERAL EMPLOYER ID NO.: ADDRESS: FAX:
PAYMENT TERMS: ADDRESS: E-MAIL:
SHIPPING TERMS: F.O.B. DESTINATION - CITY, STATE & ZIP CODE: WEB ADDRESS:
PREPAID AND ALLOWED
DUNS # SIGNATURE: DATE:
SIGNATURE REQUIRED: This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder.
Type or print the information requested in the spaces provided.
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UNIVERSITY OF KENTUCKY
INSTRUCTIONS TO BIDDERS
All University of Kentucky bid solicitations are made upon and subject to the following conditions:
1 Preparation of Bids
1.1 All solicitations are subject to the provisions and requirements of any applicable Kentucky Revised
Statutes, including the Kentucky Model Procurement Code, and the rules, regulations and policies of
the University of Kentucky including the University of Kentucky's General Terms and Conditions.
1.2 Bidders are expected to examine the complete bid and all attachments including drawings,
specifications and instructions. Failure to do so is at bidder's risk.
1.3 Bidders shall furnish information required by the solicitation in the form requested. The University
reserves the right to reject bids with incomplete information or which are presented on a different
form.
1.4 All bids must be legible. A legally authorized company representative shall sign all bids in the
appropriate location. Erasures or other changes must be initialed by the person signing the bid.
Signature on a bid certifies that the bidder has read and fully understands all bid specifications and
bidder agrees to all terms and conditions stipulated in the Invitation for Bids (IFB).
1.5 Bid prices shall be entered in spaces provided on the bid form. All unit prices and mathematical
extensions and totals shall be indicated where required. In cases of errors in extensions or totals the
unit price will govern.
1.6 Should any potential bidder doubt the true meaning of any part of the solicitation, a written request
for an interpretation may be submitted to the University. Requests for such interpretation shall be
made in writing to the appropriate Contracting Officer identified in the solicitation. Every
interpretation made shall be in the form of an "addendum" to the solicitation sent as promptly as is
practicable to all prospective bidders to whom the solicitation has been issued. Failure by the
University to send or any potential bidder to receive such interpretation(s) shall not relieve any
bidder from any obligations under the bid solicitation or the bidder's response. Any interpretations,
corrections or changes to the solicitation made in any other manner, including oral explanations and
instructions, are not binding upon the University.
1.7 Bidders or potential bidders are required to coordinate all discussions concerning solicitations
through the appropriate Contracting Officer or other purchasing official within the University of
Kentucky Procurement Services. Bidders or potential bidders are not authorized to communicate
with any University administrator, faculty, staff, or Board of Trustees member concerning this
solicitation. Failure to comply with this requirement is grounds for the bidder's disqualification.
1.8 Unless otherwise stipulated in a bidder's response, the bidder's offer is in strict accordance with
the University's specifications and terms and conditions of the Invitation for Bids. Any deviations
must be fully itemized in detail. Any deviations from the requirements of this solicitation are at
bidder's risk and the University may determine the bid to be non-responsive.
2 Submission of Bids
2.1 Bids, and modifications thereof, shall be returned in a sealed envelope and submitted in such a
manner as to ensure their arrival in the University of Kentucky Procurement Services before the due
date and time set forth in the solicitation. The time shown on the recording clock in Procurement
Services is the official time. Unless otherwise indicated in the solicitation no oral, facsimile, e-mail or
telephone bids will be accepted.
2.2 Bids may be modified or withdrawn in writing or in person by an authorized representative if done so
prior to the exact time and date for receipt of the bids. Telephone and facsimile modifications or
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withdrawals are not permitted. Withdrawn bids may be resubmitted, with or without modifications, up
to the solicitation due date and time. No bids may be withdrawn after the due date and time without
the express authorization of the University of Kentucky Procurement Services.
2.3 Bids received after the designated time and date in the solicitation will not be considered. Bids will
or will not be publicly opened and read in accordance with the Invitation for Bids.
2.4 Bidders shall show the bid due date and time, the solicitation number, and the name and address of
the bidder on the face of the bid envelope.
2.5 All bids will be considered firm for a period of forty-five (45) calendar days from the bid opening date.
3 Specification Requirements
3.1 Unless otherwise specified in the solicitation, all items bid are to be new, unused, and not
remanufactured in any way.
3.2 Whenever a trade name, brand name, or model and catalog numbers followed by the words "or
equal" or "approved equal" are used in the bid invitation it is for the purpose of item identification and
to establish standards of quality, style, and features. Bids on equivalent items, substantially the
same, are invited. However, to receive consideration, sufficient descriptive literature and/or
specifications to clearly identify the item and provide for competitive evaluation must accompany the
bid. The University will be the sole judge of equality and suitability. If bidder does not identify
exceptions to the specifications shown in the IFB, bidder will be required to furnish the brand
name(s), models, numbers, etc. specified in the IFB.
3.3 Unless stated otherwise in the solicitation, alternate bids will be considered. Alternate bids may be
made in addition to responding to the solicitation or as the only response to the solicitation.
However, the University is under no obligation to consider or accept an alternate bid and it reserves
the right to reject any and all such bids.
3.4 The University reserves the right to request samples of any or all items bid in order to determine
compliance with the specifications. The bidder must provide the samples within ten (10) days of the
request and at no charge to the University. Samples are non-returnable. Failure to comply may be
cause for rejection of the bid.
3.5 Bidders shall clearly delineate any deviations or exceptions from the bid specifications.
3.6 Except as otherwise provided in the solicitation, all bid prices must be firm. Prices subject to
qualifications, such as escalation or other variables, may be rejected as non-responsive.
3.7 Unless otherwise stipulated in the solicitation, all quantities are estimates and do not represent a
minimum guarantee. The University is obligated to purchase only those quantities needed during
the term of the contract and it reserves the right to purchase more or less than the estimated
quantities. The University is obligated only for those quantities ordered.
3.8 Proposed delivery dates shall be stated in number of calendar days after receipt of order.
3.9 All offers shall be F.O.B. destination, freight prepaid and allowed.
4 Bid Evaluation and Award
4.1 Bids will be evaluated and the award made to the lowest responsive, responsible bidder who offers
the best value to the University and meets the terms, conditions and specifications of the Invitation
for Bids.
4.2 The term "Responsible Bidder" means a person, company, or corporation who has the capability in
all respects to perform fully the contract requirements and the integrity and reliability that will assure
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good faith performance. In determining whether a Bidder is responsible, the University may evaluate
various factors including (but not limited to) financial resources; experience; organization; technical
qualifications; available resources; record of performance; integrity; judgment; ability to perform
successfully under the terms and conditions of the contract; and adversarial relationship between the
Bidder and the University that is so serious and compelling that it may negatively impact the work
performed under this Invitation for Bid; or any other cause determined to be so serious and
compelling as to affect the responsibility of the Bidder.
4.3 The University reserves the right to accept or reject any and all bids or part of a bid and waive
informalities, technical defects and minor irregularities in the bids received. Further, the University
reserves the right to make a single award, split awards, make multiple awards or no award
whichever is in the best interest of the University.
4.4 Unless stated otherwise in the solicitation, the University reserves the right to award the contract to
the lowest aggregate bidder for all items, on an item-by-item basis, or a group of like items
whichever is found to be in the best interest of the University. The University will consider bids
submitted on an "all or nothing" basis if the bid is clearly designated as such.
4.5 In accordance with KRS 45A.494, a resident bidder of the Commonwealth of Kentucky shall be
given a preference against a nonresident bidder. In evaluating proposals, the University will apply a
reciprocal preference against a bidder submitting a proposal from a state that grants residency
preference equal to the preference given by the state of the nonresident bidder. Resident bidder
and nonresident bidder shall be defined in accordance with KRS 45A.494(2) and 45A.494(3),
respectively. Any Respondent claiming Kentucky residency status shall submit with its proposal a
notarized affidavit affirming that it meets the criteria as set for in the above referenced statute.
4.6 The University shall issue a price contract or purchase order as its notification of award to the
successful bidder(s). Until such date a price contract or purchase order is issued, nothing shall be
construed to constitute a binding agreement between the University and the bidder.
5 Payment and Taxes
5.1 The successful bidder shall be paid, at the prices stipulated, for items or services delivered and
accepted, upon the submission of proper invoices to the billing address shown on the purchase
order.
The University adheres to a strategic approach regarding payables management based on risk
minimization, processing costs, and industry best practices. As such, suppliers and individuals doing
business with the University will be paid based on the following protocol:
a. The University utilizes Payment Plus (e-payables) as its primary default form of payment. By
enrolling in Payment Plus, suppliers can receive payments immediately (all invoices will be
paid immediately upon confirmation of goods receipt and invoice). The process is electronic
and the supplier receives real-time payment notices. Additional information regarding
Payment Plus (and enrollment form) can be found at: https://www.uky.edu/ufs/payment-plus-
supplier-enrollment-form.
b. Payments by check. Payment terms for check payments are Net-30.
c. Individuals receiving payments from the University that require ACH direct payments will
only be processed under special circumstances as approved by the Controller's office.
Payment terms for ACH are Net-15.
5.2 Bidders may offer prompt payment discounts. The University will not consider any prompt payment
discounts in determining the bid award.
5.3 The University utilizes a procurement card program as the preferred method of payment. The
University assumes that all successful bidders will accept the University's procurement card as a
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method of payment unless a specific exception is stated in the bidder's response to the IFB. No
additional charges may be added for acceptance of the procurement card.
5.4 The University is tax exempt from the provisions of the Kentucky Sales and/or Use Tax (Tax
Exemption # A00276) on materials and equipment under this solicitation. The University is also
entitled to exemption from the Federal Excise Tax. All bidders shall take this into consideration
when submitting their bid. Exemption certificates will be furnished upon request. Bidders are
informed that material purchased by the contractor for the performance of this contract for the
University is not exempt from the provisions of the Kentucky Sales and/or Use Tax. All adjustments
and allowances for the current sales and/or use tax shall be included in the bid price.
6. Kentucky's Personal Information Security and Breach Investigation Procedures and Practices
Act
To the extent Company receives Personal Information as defined by and in accordance with
Kentucky's Personal Information Security and Breach Investigation Procedures and Practices Act,
KRS 61.931, 61.932 and 61.933 (the "Act"), Company shall secure and protect the Personal
Information by, without limitation: (i) complying with all requirements applicable to non-affiliated third
parties set forth in the Act; (ii) utilizing security and breach investigation procedures that are
appropriate to the nature of the Personal Information disclosed, at least as stringent as University's
and reasonably designed to protect the Personal Information from unauthorized access, use,
modification, disclosure, manipulation, or destruction; (iii) notifying University of a security breach
relating to Personal Information in the possession of Company or its agents or subcontractors within
seventy-two (72) hours of discovery of an actual or suspected breach unless the exception set forth
in KRS 61.932(2)(b)2 applies and Company abides by the requirements set forth in that exception;
(iv) cooperating with University in complying with the response, mitigation, correction, investigation,
and notification requirements of the Act , (v) paying all costs of notification, investigation and
mitigation in the event of a security breach of Personal Information suffered by Company; and (vi) at
University's discretion and direction, handling all administrative functions associated with
notification, investigation and mitigation.
7. Affiliation of King's Daughters Medical Center (KDMC)
The University of Kentucky is authorized to add King's Daughters Medical Center (KDMC) to any
contract. As of December 1, 2022, King's Daughters Medical Center based in Ashland Kentucky
officially became part of the University of Kentucky. King's Daughters Medical Center serves a 16-
county region across Kentucky, Ohio, and West Virginia. Its health system is comprised of two
acute-care hospitals totaling 465 licensed beds, more than 50 ambulatory centers and practice
locations, a long-term care facility, medical transport company, and six urgent care centers.
8. Affiliation of St. Claire HealthCare
The University of Kentucky Board of Trustees on Friday April 26, 2024 approved plans to proceed
with the acquisition of St. Claire HealthCare in Morehead. The move for St. Claire to become part of
UK will expand clinical and academic programs as well as result in greater access to high-quality
patient care for more Kentuckians. St. Claire can continue its 60-year tradition of serving
Northeastern Kentucky for decades to come, operating under the name UK St. Claire. St. Claire
HealthCare is one of the largest employers in the region, with over 1,200 staff members, including a
growing medical staff of more than 125 physicians and nearly 70 advanced practice professionals
representing more than 30 medical specialties. It includes the largest rural hospital in Northeastern
Kentucky, seven primary care locations located within five counties, a multi-specialty medical
pavilion, two urgent care centers, a pediatrics clinic, as well as a retail pharmacy, counseling center,
medical equipment and supply store, and an outpatient center. Additionally, St. Claire HealthCare
provides home health and hospice services in eight counties within its 11-county service region. The
acquisition was finalized on July 1, 2024.
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UNIVERSITY OF KENTUCKY
INVITATION FOR BID (IFB)
SPECIAL CONDITIONS
SCOPE
This Invitation for Bids is to establish a Purchase Order for the purchase of one (1) mobile home for Northern Kentucky 4-
H Camp, located in Carlisle, Kentucky.
Please submit any questions prior to 5/22/2026 at 1:00pm to the Contracting Officer at blschw0@uky.edu
TERMS AND CONDITIONS
The University's General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-
and-proposal-opportunities, apply to this Invitation to Bid. When the Invitation for Bid includes construction services, the
University's General Conditions for Construction and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-
and-proposal-opportunities, apply to the Invitation for Bid.
RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF
From the issue date of this IFB until a Contractor is selected and a contract award is made, Bidders are not allowed to
communicate about the subject of the IFB with any University administrator faculty, staff, or members of the Board of
Trustees except:
* The Procurement Services representative, any University Procurement Services Official representing the
University administration, or others authorized in writing by Procurement Services and
* University Representatives during Bidders presentations.
If violation of this provision occurs, the University reserves the right to reject the Bidder's proposal.
INVITATION SUBMISSION AND DEADLINE
The University of Kentucky accepts deliveries of IFB's Monday through Friday from 8:00 am - 5:00 pm Lexington Kentucky
time. However, IFB's must be received by 3:00 pm Lexington Kentucky time on the date specified on the IFB in order to be
considered.
This solicitation will be opened publicly at the time and date indicated. In addition to the public opening, the event will also be
available via Zoom. Visit Procurement Services' Bid and Opportunities website (https://purchasing.uky.edu/bid-and-proposal-
opportunities) to access the Zoom link. The Zoom link will be provided with the respective bid prior to the bid opening date
and time.
NOTE: Bidders are requested to include a USB drive with their bid response in addition to the printed hard copy of
the bid.
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COMPANY/ORGANIZATION DEMOGRAPHICS (For Reporting Purposes Only)
Bidders are requested to submit with their response a summarized profile describing the demographic nature of their company
or organization. Include a separate written statement with your bid response answering the following questions:
1. When was your organization established and/or incorporated?
2. Indicate whether your organization is classified as local, regional, national, or international.
3. Describe the size of your company in terms of number of employees, gross sales, etc.
Kentucky Located Yes/No?
Kentucky Located - Please indicate whether
your business entity is physically located within
the Commonwealth of Kentucky.
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REQUIREMENT TO PERFORM VENDOR ONBOARDING AND REGISTRATION
As a condition of award, and for any renewals performed during the life of the contract, successful Contractor agrees to register
their company with PaymentWorks, Inc., the University's vendor onboarding application. Registration information will be
provided by Procurement Services as part of the award process. Further, should any company business information change
during the life of the contract, successful Contractor agrees to update this information in PaymentWorks as applicable. Supplier
agrees to and should be responsible for all updates on their PaymentWorks account as it relates to submitting new remit-to
addresses or other required supplier profile information. PaymentWorks provides support to all suppliers transacting with the
University of Kentucky on the platform. Supplier agrees to and should be responsible for engaging PaymentWorks Support for
any needed issues regarding updates or other matters to ensure their supplier account remains connected to the University.
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NOTE: UNLESS OTHERWISE NOTED THE BID SHALL BE RETURNED IN A SEALED ENVELOPE
SHOWING THE BID DUE DATE AND TIME, THE SOLICITATION NUMBER, AND THE NAME AND
ADDRESS OF THE BIDDER ON THE FACE OF THE ENVELOPE.
BID PROPOSAL FORM
*Include all specs and pictures/brochure of mobile home you are bidding
Item Qty. Description Mobile Total Price
# Home Price Delivered &
Installed
1. 1 2026 New Mobile Home
$________ $________
Required Specs: See attachment A
Delivery Time after receipt of order: ______________
Provide Warranty Information with your response.
Model Bidding _____________________________
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Attachment A
Northern Kentucky 4-H Camp Mobile Home
Located at: 260 Camp Drive, Carlisle, KY 40311
* 1,600 - 2,100 Sq. Ft.
* Four (4) Bedrooms, Three (3) Bathroom
* 9 ft. ceilings
* Living room, open kitchen, mud room, utility room, full walk-in pantry, den
* Gas fireplace
* Washer/dryer; dish washer; fridge with filtered water spout; oven/microwave
* Wood floors throughout
* Gutters and full blinds
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