NORTH HAVEN HIGH SCHOOL – DOMESTIC HOT WATER BOILER REPLACEMENT

Agency:	Town of North Haven
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Aug 11, 2026
Due Date:	Aug 19, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Description	Opening Date/Time	Closing Date/Time
NORTH HAVEN HIGH SCHOOL – DOMESTIC HOT WATER BOILER REPLACEMENT	August 12, 2026 9:00 AM	August 19, 2026 10:00 AM

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NORTH HAVEN PUBLIC SCHOOLS

5 Linsley Street - 3rd Floor, North Haven, CT 06457

REQUEST FOR PROPOSAL (RFP) – AUGUST 12, 2026

RFP #2027-001

NORTH HAVEN HIGH SCHOOL – DOMESTIC HOT WATER BOILER

REPLACEMENT

Proposal Deadline: August 19, 2026 at 10:00 AM EST

INTRODUCTION & OVERVIEW

North Haven Public Schools (the "District") is soliciting formal, competitive sealed bids from

qualified HVAC contractors for the complete removal and replacement of two (2) existing

AERCO domestic hot water boilers at North Haven High School, located at 239 Elm Street,

North Haven, CT 06473.

2. PROCUREMENT TIMELINE

Procurement Step

Date / Time

RFP Issuance Date

Optional Site Walkthrough

Deadline for Written Questions

Proposal Submission Deadline

Wednesday, August 12, 2026

Friday, August 14, 2026 at 9:00 AM

Monday, August 17, 2026 at 12:00 PM

Wednesday, August 19, 2026 at 10:00 AM

SCOPE OF WORK

The selected contractor shall furnish all labor, equipment, materials, tools, and services

necessary to perform the following turn-key scope:

● Demolition & Disposal: Perform lockout/tagout on existing electrical, gas, and water

supply lines. Safely demolish, disconnect, and properly dispose of two (2) aged AERCO

Innovation Model 600 domestic hot water boilers off-site in full compliance with local

and state environmental laws.

● Equipment Supply & Installation: Furnish and install two (2) replacement

high-efficiency, commercial firetube domestic hot water boilers (approx. 600 MBH rating

each, e.g., RBI Encore Firetube 600MBH or approved equal).

● Piping & Mechanical Connections: Modify and reconnect domestic water, natural gas,

and flue venting piping to fit new equipment configurations. Re-insulate water piping at

the boiler area as required.

● Electrical Connections: Reconnect existing electrical power to new boilers in

compliance with the National Electrical Code (NEC).

● Startup & Commissioning: Perform full factory startup, operational testing, and safety

parameter checks.

● Permitting: Pull and pay for all required local Town of North Haven and State of

Connecticut building, mechanical, and plumbing permits.

EXCLUSIONS & RESPONSIBILITIES

● Controls: External building automation/controls integration is excluded from this bid (to

be handled separately).

● Electrical Upgrades: Heavy electrical utility work beyond direct connection to the

boilers is excluded.

● Structural / General: Structural reinforcement, ceiling removal/reinstallation, concrete

work, or hazardous material abatement (asbestos/lead) are excluded unless identified via

written addendum.

MANDATORY STATE & LOCAL LEGAL REQUIREMENTS

● Prevailing Wage Compliance (CGS § 31-53): State prevailing wage rates apply to this

public works project if the total contract exceeds statutory thresholds ($100,000 for

remodeling/repairs). The contractor must pay all mechanics and laborers at wages equal

to the prevailing rates established by the CTDOL and submit monthly certified payroll

reports.

● Bid Security & Performance/Payment Bonds (CGS § 49-41): Bids must be accompanied

by a 5% Bid Security (Bid Bond, Certified Check, or Cashier's Check). The awarded

contractor must execute a 100% Performance Bond and a 100% Labor and Material

Payment Bond prior to contract execution.

● OSHA 10-Hour Safety Training (CGS § 31-53b): Bidders must submit proof that all

mechanics and laborers performing on-site work have completed an approved OSHA

10-hour construction safety and health course.

● Licensure & Registration: Contractors must hold active CT Department of Consumer

Protection licenses (e.g., S-1 or P-1 Unlimited Contractor) and active business

registration with the CT Secretary of the State.

● Nondiscrimination & Affirmative Action (CGS § 4a-60 & § 4a-60a): The contractor

agrees not to discriminate against any employee or applicant on the grounds of race,

color, religious creed, age, marital status, national origin, sex, gender identity or

expression, sexual orientation, or disability.

● Freedom of Information Act (FOIA) (CGS § 1-200 et seq.): All proposals submitted

become public records subject to disclosure under CT FOIA rules once opened.

INSURANCE & INDEMNIFICATION REQUIREMENTS

The contractor shall maintain the following minimum insurance limits, naming the Town of

North Haven and the North Haven Board of Education as Additional Insureds on a primary and

non-contributory basis:

● Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate.

● Automobile Liability: $1,000,000 combined single limit.

● Workers' Compensation: Statutory Connecticut limits.

● Employers' Liability: $500,000 / $500,000 / $500,000.

● Indemnification: Contractor shall defend, indemnify, and hold harmless the Town of

North Haven and North Haven Board of Education against all claims arising out of

project performance.

BID SUBMISSION REQUIREMENTS

All bids must be received in a sealed envelope no later than 10:00 AM on Wednesday,

August 1, 2026 addressed to:

SEALED BID: North Haven Public Schools RFP #2027-001 – NHHS Domestic

Hot Water Boilers

Attention: Chief Operating Officer Christian Strickland

5 Linsley Street - 3rd Floor, North Haven, CT 06457

Bids will be opened immediately following the 10:00 Deadline at the North

Haven Public Schools Board of Education Central Office at the same address.

Submissions must include:

1. Turn-Key Lump-Sum Pricing Form

2. Deposit & Payment Schedule

3. Equipment Lead Time & Warranty Coverage Terms

4. 5% Bid Bond or Certified Check

5. Executed Non-Collusion Affidavit (Attached below)

6. Copies of CT Contractor Licenses & OSHA 10 Certifications

All questions must be emailed directly to strickland.christian@northhavenschools.org no

later than 12:00 PM on Wednesday, August 17, 2026.

RESERVATION OF RIGHTS

North Haven Public Schools reserves the right to reject any or all proposals, to waive

informalities or technical defects in bids, and to accept the proposal deemed to be in the best

interest of the district and Town of North Haven.

ATTACHMENT A: NON-COLLUSION AFFIDAVIT

(To be completed, signed, notarized, and submitted with Bid)

Project: RFP #2027-001 – North Haven High School Domestic Hot Water Boiler

Replacement

State of: ________________________

County of: _______________________

The undersigned bidder, being first duly sworn, deposes and says that:

1. They are the _______________________ (Title) of

_____________________________________ (Company Name), the bidder that has

submitted the attached proposal;

2. They are fully informed respecting the preparation and contents of the attached

proposal and of all pertinent circumstances;

3. Such proposal is genuine and is not a collusive or sham proposal;

4. Neither the bidder nor any of its officers, partners, owners, agents, representatives,

or employees has in any way colluded, conspired, connived, or agreed, directly or

indirectly, with any other bidder, firm, or person to submit a collusive or sham

proposal;

5. The price or prices quoted in the attached proposal are fair and proper and are not

tainted by any collusion, conspiracy, connivance, or unlawful agreement.

Signed: ____________________________________________________

Printed Name: _______________________________________________

Title: ______________________________________________________

Company Name: ____________________________________________

Subscribed and sworn to before me this _____ day of ______________, 20.

Notary Public, State of __________________ My Commission Expires: ____________

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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NORTH HAVEN HIGH SCHOOL – DOMESTIC HOT WATER BOILER REPLACEMENT

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