North End 3rd Party Code Review RFQ/P #2324 -13 Independent...

Agency:	Town of Cheshire
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 21, 2023
Due Date:	Jan 17, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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TOWN OF CHESHIRE

REQUEST FOR QUALIFICATIONS AND PROPOSALS

RFQ/P #2324– 13

Independent 3rd Party Code Review Consulting Services

for the New North End School Design and Construction

INTRODUCTION

The Town of Cheshire hereby requests qualification statements and proposals for structural peer

review consulting services in connection with the design and construction of the new North End

Elementary School located at the corner of Marion Road and Jarvis Street, Cheshire, Connecticut

06410. This procurement is made pursuant and subject in all respects to C.G.S. section 10-287.

All Statements of Qualifications and Proposals must be submitted in writing and in the form set

forth in this Request for Qualifications and Proposals, and delivered in sealed envelopes to the

attention of Sean M. Kimball, Town Manager, Cheshire Town Hall, 84 South Main Street,

Cheshire, CT 06410. Statements of Qualifications and proposals, respectively, shall be delivered

to the Town by no later than 2:00 PM on January 17, 2024.

GENERAL INFORMATION

The selected firm will have the responsibility to provide the scope of services described herein

through its own firm’s capabilities and/or consultants as expressly approved by the Owner. The

basic project information (to be confirmed by the consultant) is as follows:

• The proposed structure will be approximately 115,465 GSF

• The total site area is 44 acres

• The proposed structure will have two floors of classrooms

• Common area spaces, i.e. Gym, Media Center, Cafeteria will be large open spanned

• The proposed structure will consist of cast-place concrete frost walls and structural steel

framing

• The mechanical system will incorporate chilled beams, geothermal wells and ground

source heat pumps

• The architect is Tecton Architects

• The civil engineer is Benesch

• The structural engineer is Michael Horton Associates

• The mechanical, electrical, plumbing engineer is Kohler Ronan

FIRMS INTENDING TO SUBMIT A STATEMENT OF QUALIFICATIONS AND

PROPOSAL FOR CONSIDERATION SHOULD CONTACT:

RICH SITNIK rich.sitnik@arcadis.com TO OBTAIN A LINK TO (1) AVAILABLE

DOCUMENTS.

SCOPE OF SERVICES

BASIC SCOPE OF SERVICES

The basic scope of Independent 3rd Party Code Reviewer services shall be based on the above

noted project description:

• Construction. Conduct reviews of the submitted construction documents and specifications to

determine the degree of compliance with the 2022 Connecticut State Building, 2022

Connecticut Fire Safety Code, and 2022 Connecticut Fire Prevention Code, and the 2010 ADA

Standards for Accessible Design, and any other applicable codes and standards. This review

shall include any revisions or replies submitted in response to review comments.

• Prepare and submit a written Plan Review Record (PRR) [MS Word format] and an IBC Plan

Review Record summarizing the review findings, which will present issues of non-compliance

or areas requiring clarification together with the applicable Code references.

• Conduct a review of the plans and specifications to determine the degree of compliance with

Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act of

1990, including the 2010 ADA Standards for Accessible Design. Submit a letter about your

findings.

• Include the results of your documents review, a log of coordination items, noted during the

code compliance review that contractors could use to start a change order process.

• Complete and submit the initial review(s) within thirty (30) days of receipt of authorization to

proceed. Complete all subsequent reviews of revised documents within seven (7) calendar

days from date of receipt. Electronic copy of the documents and one full-size hard copy set of

the drawings will be provided.

• Upon satisfactory resolution of all items within the Plan Review Record (PPR), submit a

completed PRR with signoffs for each numbered item along with the IBC Plan Review Record

for the scheduled PCR dates. Stamp and sign reviewed documents with revisions where

required.

• Include all stakeholder inquiries, video and in person meetings and travel costs to and from

meetings.

PROCUREMENT PROCESS

Following receipt of the Statement of Qualifications and the separate sealed Proposal, a working

group of the Next Generation School Building Committee (NGSBC) will rank the submissions

and submit its results to the full NGSBC for consideration. The NGSBC will then proceed to

open proposals from the shortlisted firms. The proposal must be submitted with proposed fees set

forth on the attached Proposal Form(s) A1 & A2.

• LUMP SUM FEE

• HOURLY RATES

Anticipated Schedule

• Issuance of RFQ/P: December 20, 2023

• Question due no later than: January 9, 2024

• Submission of Qualifications and Proposals: January 17, 2024

• NGSBC Selection of Firm: January 25, 2024

• Town Council Approval of NGSBC Selection: February 13, 2024

QUALIFICATIONS

In your Statement of Qualifications, include the credentials and experience of the staff that

will be performing the inspections and a list of similar projects for which your firm has

performed the services procured hereunder. The fee shall be provided as a lump sum on the

form provided herewith and shall exclude federal, state, and local taxes. Provide hourly rates

for performing services under this proposal.

STANDARD CONTRACT TERMS

The following provisions will be mandatory terms of the Town’s Contract with the chosen

Firm. By submitting a proposal, you agree that if awarded a contract, you will execute the

contract provided by the Town, without alteration or modification, within five (5) days of the

notice of award. If you are unwilling or unable to comply with these terms, or seek to clarify

or modify, any of these Contract Terms, you must disclose that inability, unwillingness,

clarification and/or modification in your proposal:

a. DEFENSE, HOLD HARMLESS AND INDEMNIFICATION

The chosen Firm agrees, to the fullest extent permitted by law, to defend, indemnify, and hold

harmless the Town, its employees, officers, officials, agents, volunteers and independent

contractors, including any of the foregoing sued as individuals (collectively, the “Town

Indemnified Parties”), from and against all proceedings, suits, actions, claims, damages,

injuries, awards, judgments, losses or expenses, including attorney’s fees, arising out of or

relating, directly or indirectly, to the chosen Firm’s malfeasance, misconduct, negligence or

failure to meet its obligations under the RFQ/P or the Contract. The chosen Firm’s obligations

under this section shall not be limited in any way by any limitation on the amount or type of

the chosen Firm’s insurance.

The chosen Firm shall also be required to pay any and all attorney’s fees incurred by the Town

in enforcing any of the chosen Firm’s obligations under this section. The chosen Firm’s

obligations under this section shall survive the termination or expiration of the Contract.

As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify,

orhold harmless the chosen Firm.

b. ADVERTISING

The chosen Firm shall not name the Town in its advertising, news releases, or promotional

efforts without the Town’s prior written approval.

If it chooses, the chosen Firm may list the Town in a Statement of References or similar

document required as part of its response to a public procurement. The Town’s permission to

the chosen Firm to do so is not a statement about the quality of the chosen Firm’s work or the

Town’s endorsement of the chosen Firm.

c. W-9 FORM

The chosen Firm must provide the Town with a completed W-9 form before Contract

execution.

d. PAYMENTS

All payments are to be made 30 days after the appropriate Town employee receives

and approves the invoice from the NGSBC.

e. MAINTENANCE AND AVAILABILITY OF RECORDS

The chosen Firm shall maintain all records related to the work described in the RFQ/P for a

periodof s e v e n (7) years after final payment under the Contract or until all pending

Town, state and federal audits are completed, whichever is later. Such records shall be

available forexamination and audit by Town, state, and federal representatives during that

time.

f. SUBCONTRACTING

The chosen Firm shall not subcontract, transfer, or assign all or any portion of its

obligationsunder the Contract.

g. COMPLIANCE WITH LAWS

The chosen Firm shall comply with all applicable laws, regulations, ordinances, codes and

orders of the United States, the State of Connecticut and the Town related to its proposal and

the performance of the Contract.

h. NONDISCRIMINATION AND AFFIRMATIVE ACTION

In the performance of the Contract, the chosen Firm will not discriminate or permit

discrimination in any manner prohibited by the laws of the United States or of the State of

Connecticut against any person or group of persons on the grounds of race, color, religious

creed, age (except minimum age), marital status or civil union status, national origin, ancestry,

sex, sexual orientation, mental retardation, mental disability or physical disability, including

but not limited to blindness, unless the chosen Firm shows that such disability prevents

performance of the work involved.

Any violation of these provisions shall be considered a material violation of the Contract and

shall be grounds for the Town’s cancellation, termination, or suspension, in whole or in part,

of the Contract and may result in ineligibility for further Town contracts.

i. LICENSES AND PERMITS

The chosen Firm certifies that, throughout the Contract term, it shall have and provide proof of

all approvals, permits and licenses required by the Town and/or any state or federal authority.

The chosen Firm shall immediately and in writing notify the Town of the loss or suspension of

any such approval, permit or license.

North End 3rd Party Code Review RFQ/P #2324 -13 Independent 3rd Party Code Review Consulting Services for the New North End School Design and Construction

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