NORTH APRON LANDSIDE DEVELOPMENT

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
NORTH APRON LANDSIDE DEVELOPMENT
BID NO. 2026-023
CCUSA PROJECT NO. 80-2602
FEBRUARY 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970

Table of Contents
Document
PM - 2
Page #
Volume 1
Advertisement For Bids .................................................................................................... 3
Bid Form ............................................................................................................................ 4
Escrow Account Election................................................................................................. 15
Equal Opportunity Report Statement............................................................................ 16
Statement Of Experience................................................................................................ 17
Statement Of Available Resources................................................................................. 18
Corporate Status Form ................................................................................................... 19
Questions To Bidders/Offerors ...................................................................................... 20
Construction Agreement ................................................................................................ 21
City Of Lynchburg, Virginia Standard Performance Bond ............................................. 23
City Of Lynchburg Standard Labor And Material Payment Bond ................................. 25
Escrow Agreement.......................................................................................................... 28
Instructions To Bidders................................................................................................... 32
General Conditions ......................................................................................................... 38
Supplement A - Other Required Bid Forms................................................................... 99
Supplement B - Contract Conditions for Federally Funded Projects ......................... 125
Supplement C - Other Contract Forms ........................................................................ 211
Attachments:
Volume 2 - Special Provisions, Technical Specifications, and Appendices
North Apron Landside Development Drawings dated February 2026

ADVERTISEMENT FOR BIDS
Sealed bids for the North Apron Landside Development project will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, March 26,
2026, and then publicly opened and read aloud in the First Floor Customer Conference Room located in the City
Hall lobby and broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will
be posted to the City's Bid webpage: https://www.lynchburgva.gov/Bids.aspx.
The North Apron Landside Development project will include the construction of a new, linear parking lot parallel
to the North Apron extending from Taxiway H. Scope of work for this project includes the earthwork, grading,
utility installation, paving, drainage, landscaping and marking needed to install the new parking lot and grading
changes.
Bid Documents may be viewed and printed directly from the City's website:
https://www.lynchburgva.gov/Bids.aspx.
An optional pre-bid conference will be held at 10:00 AM, March 4, 2026 at the Lynchburg Regional Airport, 350
Terminal Drive, Lynchburg, 24502.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and USPS have access to the building to deliver mail/packages
to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 AM
to 5:00 PM. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and
timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to
the deadline for submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to
open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please
upload your bid as ONE file. Late bids will not be considered.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information
must be made in writing to Stephanie Suter at stephanie.suter@lynchburgva.gov and received by 2:00 PM,
March 18, 2026. All addenda should be signed and accompany any bid submitted.
The City of Lynchburg in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure
that for any contract entered into pursuant to this advertisement, all businesses will be afforded full and fair
opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the
grounds of race, color, national origin (including limited English proficiency), creed, sex, age, or disability in
consideration for an award.
PM - 3

BID FORM
Stephanie Suter, CPPO, CPPB
Procurement Division
City of Lynchburg
900 Church Street
Lynchburg, Virginia 24504
Dear Ms. Suter,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or
principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or
in the Construction Agreement to be entered into; that this bid is made without connection with any other
person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or
fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to North Apron Landside Development
for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and
to perform all operations necessary to execute and complete the Work required for the project, in strict
accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,
latest edition, and , together with Addenda numbered through ______ issued during bidding period
and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
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Bidder's Certified Check issued by (name of bank) in the amount
of:
$ (5% of Base Bid amount)
Bidder's Bid Bond for 5% of Base Bid Amount Issued by (name
of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City
within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the
failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by
the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for
such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with
another person engaged in the same line of business, or any act punishable under the Virginia Governmental
Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 150 days from this
date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

Unit Price Form
Date:
Bid Proposal Summary For All Work Depicted In The Plans And Specifications
UNIT PRICES EXTENDED
ITEM APPROX. ITEM WITH UNIT PRICE IN FIGURES TOTAL
NO. QUANTITY WRITTEN IN WORDS --------------------- ---------------------
DOLLARS DOLLARS
CENTS CENTS
INSTALLATION AND REMOVAL OF SILT FENCE
1
C-102 3 ,600 LF
PER LINEAR FOOT
INSTALLATION AND REMOVAL OF SUPER SILT FENCE
2
C-102 1 ,500 LF
PER LINEAR FOOT
STONE CONSTRUCTION ENTRANCE
3
C-102 4 EA
PER EACH
TEMPORARY SEDIMENT TRAP
4
C-102 2 EA
PER EACH
ROCK CHECK DAM
5
C-102 9 EA
PER EACH
INLET PROTECTION
6
C-102 1 5 EA
PER EACH
CULVERT INLET PROTECTION
7
C-102 4 EA
PER EACH
TEMPORARY DIVERSION DIKE
8
C-102 8 00 LF
PER LINEAR FOOT
TEMPORARY SLOPE DRAIN INTERRUPTION DEVICE
9
C-102 4 00 LF
PER LINEAR FOOT
MOBILIZATION
10
C-105 1 LS
PER LUMP SUM
PM - 6

Unit Price Form
PM - 7

Unit Price Form
UNIT PRICES EXTENDED
ITEM APPROX. ITEM WITH UNIT PRICE IN FIGURES TOTAL
NO. QUANTITY WRITTEN IN WORDS --------------------- ---------------------
DOLLARS DOLLARS
CENTS CENTS
8" DUCTILE IRON SEWER PIPE
21
M-122 1 20 LF
PER LINEAR FOOT
18" STEEL CASING WITH 0.5" WALL THICKNESS
22
M-122 3 2 LF
PER LINEAR FOOT
60" MANHOLE (1 EA)
23
M-122 1 4 VF
PER VERTICAL FOOT
48" MANHOLE (4 EA)
24
M-122 4 3 VF
PER VERTICAL FOOT
48" MANHOLE FRAME AND COVER
25
M-122 4 EA
PER EACH
60" MANHOLE FRAME AND COVER
26
M-122 1 EA
PER EACH
CONNECT TO EXISTING MANHOLE (MH10)
27
M-122 1 EA
PER EACH
60" MANHOLE TO DROP CONNECTION
28
M-122 1 EA
PER EACH
12" DI WATERLINE
29
M-122 2 ,940 LF
PER LINEAR FOOT
24" STEEL CASING WITH 0.5" WALL THICKNESS
30
M-122 1 65 LF
PER LINEAR FOOT
PM - 8

Unit Price Form
UNIT PRICES EXTENDED
ITEM APPROX. ITEM WITH UNIT PRICE IN FIGURES TOTAL
NO. QUANTITY WRITTEN IN WORDS --------------------- ---------------------
DOLLARS DOLLARS
CENTS CENTS
12" GATE VALVE AND BOX
31
M-122 3 EA
PER EACH
1" AIR RELEASE VALVE
32
M-122 1 EA
PER EACH
FIRE HYDRANT ASSEMBLY WITH 12" X 6" TEE & 6" GATE VALVE
33
M-122 5 EA
PER EACH
MJ PLUG TAPPED TO 2" SERVICE LINE WITH 2" GATE VALVE & FLUSHING
HYDRANT ASSEMBLY
34
M-122 4 EA
PER EACH
6" SERVICE LINE
35
M-122 1 68 LF
PER LINEAR FOOT
12" X 6" TEE, GATE VALVE CONNECTED TO 6" SERVICE LINE
36
M-122 3 EA
PER EACH
12" X 12" TAPPING SLEEVE AND VALVE
37
M-122 1 EA
PER EACH
12" x 12" TEE WITH 12" PLUG
38
M-122 1 EA
PER EACH
12" GATE VALVE CONNECTED TO 12" X 12" TEE
39
M-122 3 EA
PER EACH
FULL JOINT OF PIPE PLUG & ASSOCIATED 12" GATE VALVE
40
M-122 1 EA
PER EACH
PM - 9

Unit Price Form
UNIT PRICES EXTENDED
ITEM APPROX. ITEM WITH UNIT PRICE IN FIGURES TOTAL
NO. QUANTITY WRITTEN IN WORDS --------------------- ---------------------
DOLLARS DOLLARS
CENTS CENTS
JACK AND BORE UNDER ROAD
41
M-122 2 50 LF
PER LINEAR FOOT
8' GALVANIZED CHAIN-LINK FENCE
42
F-162 1 ,950 LF
PER LINEAR FOOT
8' X 24' GALVANZED DOUBLE-SWING VEHICLE GATE
43
F-162 1 EA
PER EACH
SEEDING
44
T-901 1 4 AC
PER ACRE
MULCHING
45
T-908 1 4 AC
PER ACRE
LANDSCAPING MULCHING
46
T-908 2 20 SY
PER SQUARE YARD
CONCRETE ENCASED DUCT BANK (4", 4 WAY)
47
L-110 2 20 LF
PER LINEAR FOOT
NON-ENCASED ELECTRICAL CONDUIT, 2 WAY - 2" PVC CONDUIT
48
L-110 9 0 LF
PER LINEAR FOOT
15" RCP, CLASS III
49
R-302 2 0 LF
PER LINEAR FOOT
18" RCP, CLASS III
50
R-302 4 28 LF
PER LINEAR FOOT
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