Non-Secure Detention Facility Services

COUNTY OF STEUBEN
3 EAST PULTENEY SQUARE
BATH, NEW YORK 14810-1510
(607) 664-2484
REQUEST FOR PROFESSIONAL SERVICES
Notice is hereby given that the Human Services, Health and Education (HSH&E) Committee of
the Steuben County Legislature and the Commissioner of Social Services will receive proposals
per specifications from interested and qualified individuals for Non-Secure Detention Facility
Services; #GC-26-010-P.
Requests for proposal forms, scope of services and general provisions are available at the
Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810. These
documents are also available on the Steuben County website, www.steubencountyny.gov.
Interested parties assume all responsibility to acquire proposal information and forms.
To be considered, proposals must be submitted on Steuben County forms and delivered in a
sealed opaque envelope. Proposals will be received at the Purchasing Department until 1:30
P.M. local time on Thursday, April 30, 2026; at which time proposals will be opened and
acknowledged as received.
Steuben County retains the right to reject any or all proposals and to withdraw this solicitation
at any time.
Dated: March 17, 2026
___________________
Andrew G. Morse
Director of Purchasing

Non-Secure Detention Facility Services; #GC-26-010-P
1. Objective:
The intent of this request for proposals is to obtain a provider with the
professional/technical expertise necessary to manage the residential non-secure
detention facility located in Steuben County.
2. Project Manager:
Project manager is Kathryn Muller, DSS Commissioner, 3 E. Pulteney Sq., Bath, N.Y. 14810.
Telephone number: 607-664-2000.
3. Qualifications:
The HSH&E Committee and the Commissioner will be free to make any inquiries deemed
necessary to ascertain the qualification(s) of the contractor and/or the accuracy of
statements made by the contractor as to its qualification(s).
4. Contact Information and Requirements:
Along with its response, the submitter of the RFP shall include the following information:
name, address, telephone number and FAX number.
5. Selection of a Contractor:
Selection shall only be made from proposals submitted by qualified, responsive and
responsible construction management firm(s), (hereinafter referred to as "contractors"),
who sufficiently meet the terms, conditions and specifications stated herein.
However, under all circumstances and all statements to the contrary not with-standing,
Steuben County reserves as its right, the right to determine the contractor in accordance
with the best interest of Steuben County.
Determination is not made at the opening. All submitted proposals are subject to final
review and acceptance by the appropriate personnel or committee(s) of the Steuben
County Legislature before a determination is made.
Receipt of proposals by the County shall not be construed as authority to bind the County.
6. References:
Any response to this request for proposal shall contain as a minimum at least three (3)
references with contact names and phone numbers where the contractor has completed
projects similar in nature.
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7. Submission of Proposals:
Those submitting proposals do so entirely at their expense. There is no express or implied
obligation by Steuben County to reimburse any firm or individual for any costs incurred
in preparing or submitting proposals, preparing or submitting additional information
requested by the County, or for participating in any selection interviews.
8. Contract Award:
Award of contract will be made following a review of the proposal by County staff as
deemed appropriate, and approval will be made by a designated committee.
9. Method of Award:
The award may be made to the most responsible contractor whose proposal is
determined to be in the best interest of Steuben County and who is deemed the best fit
to serve the County's requirements based upon criteria stated under the scope of this RFP,
the evaluation of references, corporate qualifications and, if deemed necessary, an
interview with the contractor and the designated committee.
All proposals will be evaluated to determine if they meet the required format and are in
compliance with all requirements of the request for proposals.
Incomplete or non-responsive proposals may be rejected at the discretion of Steuben
County.
10. Principal Award Criteria:
a) Individual's and/or firm's experience in conducting the specified residential non-
secure detention facility services.
b) Presentation of a clear understanding of the work to be performed.
c) Overall quality, completeness and responsiveness of the proposal.
d) Relevant qualifications and experience of individual and/or firm.
e) Compliance with all components of the RFP.
f) Proof of adequate resources to perform requested services.
g) Documentation showing a history of supplying similar services in the public sector,
completing projects of similar scope and complexity.
h) Only vendors that meet or exceed the above minimum selection criteria set forth
by STEUBEN COUNTY will be seriously considered.
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11. Contract Term:
The contract to provide Non-Secure Detention Facility Services, if an award is made, will
be effective on the date the contract is signed by all required parties.
Steuben County contemplates that the contract term will be from March 1, 2027 through
February 29, 2028.
Steuben County shall have the option to renew the contract for 4 (four) additional terms
of twelve (12) months each, upon mutual consent.
12. Assignability:
The contractor shall not assign, transfer, convey, sub-contract, sublet or other-wise
dispose of all or portions of the contract; and/or work to be performed as a result of the
contract; or its right, title or interest therein, or its power to execute such contract, or its
responsibility therein to any other person, company or corporation, without the prior
written consent of the Steuben County Manager.
13. Insurance:
a) This document includes an information sheet entitled: STEUBEN COUNTY
STANDARD INSURANCE REQUIREMENTS. These requirements establish the
minimum insurance(s) which the awarded contractor(s) shall have in effect prior to
entering into a contract to do business with Steuben County. Said insurance(s) are
required to remain in effect throughout the term of the contract(s).
Include an Insurance Certificate in this section to verify that your firm will be able to
provide the following limits of liability for insurance during the project:
(1). Workers' Compensation
(a) Statutory coverage
(b) Employer's Liability: $1,000,000
(2). Comprehensive General Liability (including Premises-Operation, Contractor's
Protection, Projects and Completed Operations, Broad Form Property
Damage):
(a) Bodily Injury:
$2,000,000 - Each Occurrence
(b) $2,000,000 - Annual Aggregate, Products and Completed Operations
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(c) Property Damage:
$2,000,000 - Each Occurrence
$2,000,000 - Annual Aggregate
(d) Personal Injury:
$2,000,000 - Annual Aggregate
(3). Comprehensive Automobile Liability:
(a) Bodily Injury:
$1,000,000 - Each Person
$2,000,000 - Each Accident
(b) Property Damage: $3,000,000 - Each Occurrence
(4). Umbrella Policy with limit of liability of $5,000,000
(5). Disability Insurance
(a) Statutory coverage
(6). Professional Liability: $2,000,000 per claim/aggregate
(a) In the event that the contractor's insurance lapses during the term of the
contract, the County reserves, as its right, the right to cancel the awardee's
contract(s) and to purchase the contracted product(s)/service(s) on the
open market; with any increase in cost(s) to Steuben County being charged
to the contractor. Credit shall not be issued to the contractor where open
market cost(s) to the County are less than the cost(s) contracted with the
contractor.
(b) Steuben County shall be named as an additional insured in the contractor's policy
for all intents and purposes of contract(s) issued as a result of an award of this
proposal. The proposal document number and proposal title shall be referenced in
the description/additional comments section of the certificate of insurance form.
Additional insured and certificate holder must only read: Steuben County, 3 E.
Pulteney Square, Bath, N.Y. 14810.
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(c) Each contractor shall submit an original of its Certificate of Insurance (which
indicates the contractor's compliance with the above sections a) and b) to Steuben
County Purchasing Department, 3 E. Pulteney Square, Bath, New York 14810.
(d) The Certificate of Insurance must be approved by the County Risk Manager prior to
the contractor's acting on and/or performing any of the obligations it incurred as a
result of the award and/or contract.
(e) Self-employed persons must carry Workers' Compensation coverage as directed by
the Steuben County Risk Manager. Contractor shall submit an original Certificate
of NYS Worker's Compensation Insurance Coverage form WC 88 31 21 C, which
indicates the contractor's compliance, to be approved by the County Risk Manager
prior to the contractor's acting on and/or performing any of the obligations it
incurred as a result of the award and/or contract.
(f) Workers' Compensation Insurance Exemption: Contractors claiming to be
exempt from the requirement to carry/provide Workers' Compensation Insurance
shall submit a fully executed CE-200 form; the form to be complete, notarized,
and stamped as received by the New York State Workers' Compensation Board.
14. Addendum/Addenda:
a) If an addendum has been issued prior to the County's receipt of proposals Steuben
County shall attempt to notify potential contractors known to have received the
proposal documents and whose contact information is on file with the County.
Steuben County does not ensure the potential contractor's receipt of addendum.
It shall be the responsibility of each contractor, prior to submitting its proposal, to
determine if an addendum has been issued. Contact the Director of Purchasing at
607-664-2484.
b) Addenda shall be available for review and/or copy at the Steuben County
Purchasing Department, Room #217, Steuben County Office Building, 3 E. Pulteney
Square, Bath, N.Y. or on the County website www.steubencony.org.
c) The contractor is required to sign, date and include the addendum with its
submission.
15. Submission of Proposals:
a) The contractor shall submit 3 (three) hard copies of its RFP including all required
documents (e.g. signed clauses, statements, forms, bonds, insurance,
manufacturer's specifications, etc.)
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1) One (1) set shall be stamped (or otherwise indicated) as being the
"ORIGINAL."
2) Other sets shall be stamped (or otherwise indicated) as being the
"DUPLICATE" or "COPY."
3) Information presented in the "ORIGINAL" set of the RFP submission shall
prevail.
b) The RFP shall be submitted in a sealed opaque envelope marked on the outside with
the contractor's name and address and the designation: "Sealed Proposal: Non-Secure
Detention Facility Services, GC-26-010-P".
c) The envelope shall be addressed to Andrew G. Morse, Director of Purchasing,
Steuben County Office Building, 3 E. Pulteney Square, Bath, N.Y. 14810. Proposals
shall be received at the Purchasing Department and will be acknowledged as
received, at such time.
d) Facsimile or other electronically transmitted proposals are not acceptable and shall
be rejected.
e) Security procedures are in effect at the Steuben County Office Building. Interested
parties, especially contractors who intend to hand deliver proposals and/or
conduct business with the Steuben County Purchasing Department, should allow
sufficient time for any delay which may arise as a result of security procedures. To
be considered "delivered on time," a submission must be received at the
Purchasing Department by the appointed hour.
f) All proposals will become property of the County once the advertised date and
time of the proposal opening has arrived. The County will have the right to
disclose all or any part of a proposal to public inspection based on its
determination of what disclosure will serve the public interest. Prospective
contractors are further advised that, except for trade secrets and certain
personnel information (both of which the County has reserved the right to
disclose), all parts of proposals must be disclosed to those members of the
general public making inquiry under the New York State Freedom of Information
Law (NYS Public Officers Law, Article 6).
Should a contractor wish to request exemption from public access to information
contained in its proposal, the contractor must at the time of submission of its
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offer, specifically, identify in their submission the information and explain in detail
why public access to the information would be harmful to the contractor.
g) You must submit a separate RFP response for each different solution you are
proposing.
16. Late Proposals:
Contractor shall bear sole responsibility for the delivery of their proposal in a timely
manner. Reliance upon the U.S. Postal Service or other carriers is at the contractor's risk.
Late proposals shall not be considered and shall be returned unopened.
17. Right of County to Seek Clarification, Accept or Reject Proposal(s), etc:
a) Steuben County reserves as its right, the right to require clarification for the
purpose of assuring a full understanding of the contractor's responsiveness to the
solicitation requirements.
b) Steuben County reserves as its right; the right to accept or reject any and all
proposals (or separable portions thereof), the right to waive irregularities and
technicalities, and the right to request resubmission.
18. Civil Rights:
The County of Steuben, in accordance with the provisions of Title VI of the Civil Rights Act
of 1964 and New York State Labor Law; Article 8 - Public Work, Section 220e hereby
notifies all contractors that it will affirmatively ensure that any contract awarded as a
result of this proposal solicitation will be awarded without discrimination on the grounds
of race, color, sex or national origin.
19. Prevention of Sexual Harassment:
Contractor hereby represents that said contractor is in compliance with New York State
Labor Law Section 201-g entitled "Prevention of Sexual Harassment".
Contractor offering to provide services pursuant to this contract, as a Consultant, joint
venture consultant, subcontractor, attests that its performance of the services outlined
in this contract has a written policy addressing sexual harassment prevention in the
workplace and provides training, which meets the New York State Department of
Labor's model policy and training standards, to all employees on an annual basis.
Furthermore, by submission of this Expression of Interest procurement document, each
contractor and each person signing on behalf of any contractor certifies, and in the case
of a joint submission each party thereto certifies its own organization, under penalty of
perjury, that the submitter has and has implemented a written policy addressing sexual
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harassment prevention training to all of its employees. Such policy shall at minimum
meet the requirements of Section Two Hundred One - g of the New York State Labor
Law (NYS Labor Law 201-g).
20. NYS Labor Law; Prevailing Wage and Supplements:
a. The attention of each and all contractors is directed to Articles 8 and 9 of the New
York State Labor Law in general, but also specifically with regard to - Prevailing
Wage and Supplements. Steuben County does, in good faith, identify those
projects/services it believes to be - Prevailing Wage and Supplements
projects/services. The failure of Steuben County to accurately assess the wage
status of a particular project/service shall not relieve the awardee of its
responsibility to perform in accordance with the above referenced articles.
Interested parties are directed to contact the NYS Department of Labor,
Binghamton District Office at (607) 721-8005 for a determination of project/service
status.
b. All interested parties (including, but not limited to, contractors and sub-
contractors) shall note, understand and comply with the following:
In the event the New York State Department of Labor amends the Prevailing Wage
Rate Schedule applicable to contracts entered into as a result of an award of this
proposal solicitation document, said interested party(ies) that are required to pay
Prevailing Wages and Supplements shall be required to pay said Prevailing Wages
and Supplements in accordance with the most current, applicable Prevailing Wage
Rate Schedule in effect at the time the work is performed.
c. The General Provisions of Laws Covering Workers; NYS-DOL requires as follows:
"Every contractor and subcontractor shall submit to the Department of Jurisdiction
(i.e. Steuben County), within thirty (30) days after issuance of its first payroll and
every thirty (30) days thereafter, a transcript of the original payrolls, subscribed
and affirmed as true under penalty of perjury. The Department of Jurisdiction (i.e.
Steuben County) shall receive and maintain such payrolls." As provided for, by the
above referenced provisions, Steuben County is authorized to withhold payment(s)
to contractors who are not in compliance with all NYS Department of Labor Law(s);
with specific attention to Articles 8 and 9. Therefore, Steuben County shall withhold
payment(s) to contractors who have not submitted the initial "certified payroll"
and the periodic certified payroll(s) as required herein.
21. Information to be Included in the Proposal:
a) Title page: show the RFP subject, name of contractor's firm, local address,
telephone number, name of contact person and the date.
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b) Letter of transmittal: limit to one or two pages with the following:
-Briefly state the contractor's understanding of the work to be done.
-Give the names of the persons who will be authorized to make representations for
contractor, their titles, addresses and telephone numbers.
-Give the firm's federal taxpayer's identification number.
c) Contractor profile: State whether the firm is local, regional or national.
Give the location of the office from which the work is to be done and the number
of partners, managers, supervisors, seniors and other professional staff employed
at that office.
d) Summary of contractor's qualifications in addition to minimum qualifications:
identify partners, managers and supervisors who will work on the project.
22. Modification or Withdrawal of Proposals:
a) A proposal may be modified or withdrawn by an appropriate document duly
executed in the manner that a proposal must be executed and delivered to the
place where proposals are to be submitted at any time prior to the scheduled time
for opening of proposals.
b) No proposal may be modified, withdrawn or canceled for a period of one hundred
twenty (120) days after the date of the proposal opening and all proposals shall be
subject to acceptance by the County during this period.
23. Responsibilities for Work:
The contractor assumes full responsibility for the acts and omissions of all his
employees and all sub-contractors, their agents and employees and all other
persons performing work under the contract.
24. Consideration of Proposal; Acceptance of Proposal (Award):
a) The award of contract will be made by written notice of award signed by a duly
authorized representative of the County and no other act of the County shall
constitute the acceptance of a proposal.
b) The acceptance of the proposal shall bind the successful contractor to execute a
contract.
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