Non Emergent Wheelchair Transportation Service ICO James H. Quillen VA Medical Center

Agency:	VETERANS AFFAIRS, DEPARTMENT OF
State:	Tennessee
Type of Government:	Federal
FSC Category:	V - Transportation, Travel and Relocation Services
NAICS Category:	485991 - Special Needs Transportation
Set Aside:	Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Posted Date:	Aug 7, 2025
Due Date:	Sep 1, 2025
Solicitation No:	36C24925R0053
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Active

Contract Opportunity

Notice ID

36C24925R0053

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

249-NETWORK CONTRACT OFFICE 9 (36C249)

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General Information

Classification

Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Product Service Code: V999 - TRANSPORTATION/TRAVEL/RELOCATION- OTHER: OTHER
NAICS Code:
- 485991 - Special Needs Transportation
Place of Performance:
Mountain Home , TN 37684

USA

Description

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 9, on behalf of the James H. Quillen VA Medical Center is issuing this pre-solicitation notice for the anticipated issuance of solicitation number 36C24925R0053. Said solicitation is intended to illicit proposals for non-emergent transportation services at the James H. Quillen VA Medical Center. The North American Industry Classification System (NAICS) for solicitation number 36C24925R0053 will be 485991. NAICS 485991’s size standard is $19.0 million dollars. In accordance with FAR 52.204-7, System for Award Management (SAM), all prospective offerors must have an active SAM's registration at the time quotes are received and at the time of award.

Background: The medical facility currently contracts for vehicle and wheelchair services. Contractors respond to scheduled and non-scheduled requests for travel to and from each medical center and their associated outpatient clinics. Currently, one VA Medical Center (VAMC) and twelve Community Based Outpatient Clinics (CBOC) require transportation of VA beneficiaries and all facilities may order transportation.

This requirement is a 100% percent set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C §8127 (d). Only those SDVOSBs listed and viewable in the Small Business Administration (SBA) database located at https://search.certifications.sba.gov. The SBA database will be checked at the time of offer submission as well as prior to award. The awarded contractor must also submit evidence of enrollment with VETS4212 in order to receive award.

In addition to the requirements as set forth in the solicitation notice (to be issued), the proposed contractor must also be determined responsible in accordance with FAR Part 9. The Contracting Officer will determine responsibility prior to any award being made.

Scope of Work: The contractor shall furnish all management, supervision, labor, materials, equipment, specified supplies, and resources necessary to provide non-emergency transportation for wheelchair, and other beneficiaries. The primary intent of this contract is for furnishing prearranged ground non-emergent transportation services for beneficiaries of the James H. Quillen VA Medical Center, with on-call services as needed. The medical center requires contractor services to transport VA beneficiaries from the beneficiaries’ place of origin to the beneficiaries’ place of termination. The mode of travel is based on what is most economical and consistent with the beneficiary’s needs. The contractor will provide primarily wheelchair van services and other overland transportation for eligible beneficiaries when VA transportation assets are unavailable.

The VA experiences seasonal and demand changes that the contractor must respond to and accommodate. The actual trips, less cancelations, will vary and reduce the projected pickups. The trips include non-emergent wheelchair, scooter, and non-ambulatory beneficiary of the facility. The transportation service will primarily be conducted in the eastern Tennessee and Virginia area. The contractor will need to provide transports throughout Tennessee, which will include trips to rural/remote areas of the region (example trips to and from the state of Kentucky), and short mileage trips in eastern Tennessee area. The contractor must be able to transport all beneficiaries regardless of size or weight. As mobility devices continue to be upgraded and improved (to accommodate increased weight and size) the contractor will need to remain abreast of these changes and upgrades and have vehicles and staff to meet the transportation needs of the beneficiaries.

Attachments/Links

Contact Information

Contracting Office Address

Primary Point of Contact

Secondary Point of Contact

History

Nov 3, 2025	[Solicitation (Original)] WHEELCHAIR SOLICITATION AMENDMENT 36C24925R0053_1 MOUNTAIN HOME
Dec 23, 2025	[Award Notice (Original)] V999--Non Emergent Wheelchair Transportation ICO James H Quillen VA Medical Center