Non-Emergency Medical Transportation for Utah State Prison Infirmary
The Utah Department of Corrections is seeking non-emergency medical transportation from the Utah State Prison
Infirmary to the University of Utah Medical Center and other locations as requested
5/21/2020 8:00 AM MDT
5/28/2020 2:00 PM MDT
Invitation for Bid No Line Item
Sealed Until 5/28/2020 2:00 PM MDT
Transportation services and equipment including transportation support systems and
Patient care and treatment products and supplies including medical documentation
products and syringes and accessories and eyeglasses and contact lenses
Emergency and field medical services products including emergency or rescue
blankets and spine boards and splints and ambulance cots and defibrillators and
accessories and first aid supplies and kits
Patient transport products including wheelchairs and patient scooters and accessories
Vehicle transport services including towing services
Health care facilities and administration including health care centers, hospitals,
clinics, medical laboratories, pharmacies, nursing homes, hospice care
Health care provider specialist services including lab, medical imaging radiology,
pharmacy, chiropractic, medical diagnostics testing, audiology and speech language
pathology, physical therapy, occupational therapy, optometry
21 May 2020
Issuing Procurement Unit
Conducting Procurement Unit
State of Utah Division of Purchasing
State of Utah Department of Corrections
INVITATION FOR BIDS
Non-Emergency Medical Transportation for Utah State Prison Infirmary
This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any
provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and
then Utah Administrative Code will take precedence.
Purpose of this Solicitation
The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: non-emergency
medical transportation from the Utah State Prison Infirmary to the University of Utah Medical Center, South Jordan Clinic, or other
locations as requested by UDC Clinical Services.
This contract will result in one contract award to the lowest cost responsive and responsible bidder.
Closing date and time
The closing date and time for this sourcing event is Wednesday, May 27, 2020 at 2:00 PM Mountain Time. If your time is different
from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the
Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your
response by the date and time indicated above.
The bid opening for this solicitation will NOT take place in person. "Unofficial Results" will be posted to the solicitation in U3P after
the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being uploaded
online in order to promote fairness to all vendors, regardless of physical geographical location.
Length of the Contract
The contract resulting from this IFB will be for FIVE (5) years.
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The State of Utah Division of Purchasing is the issuing procurement unit and the Utah Department of Corrections is the conducting
procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #DS20-111. This
solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.
Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee
members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.
Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that
the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.
Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with
independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth
in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not
destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.
Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.
Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or
technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses;
(iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the
procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any
contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited
and substantially within the scope of the original procurement or contract.
Evaluation of Bids
Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by
the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any
bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.
Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder
submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with
independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or
Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior
to the closing date.
To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer
Attachments, Questions, and Items.
The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory
minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in
order to submit a bid.
The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-
negotiable, and other documents required for this IFB.
The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.
Bidders must review each section of this IFB carefully.
Required to View Event
Required to Enter Bid
Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been
submitted, in case an addendum has been issued by the issuing procurement unit.
2. All questions must be submitted through SciQuest during the Question and Answer period.
3. A Bidder must guarantee its pricing for the period described in this IFB.
Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. A contract
that results from this IFB will include the required the applicable Standard Terms and Conditions. If the
Standard Terms and Conditions are not attached to this IFB, then contact the purchasing agent assigned
to this IFB.
5. The proposed Scope of Work has been attached to this IFB. See the Buyer Attachments section.
The mandatory minimum requirements are the objective criteria in which the conducting procurement unit
6. will evaluate bids. Bidders must upload a document which provides a point by point response to the
mandatory minimums listed in this prerequisite.
7. Bidders must provide their costs for this IFB as required by this prerequisite.
8. Bids must be submitted electronically, through SciQuest.
Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business
10. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.
11. Bidder acknowledges the requirements to submit a bid through SciQuest.
12. Bids will be opened in accordance with Utah Code 63G-6a-604.
21 May 2020
1. Claim of Business Confidentiality Form
2. Changing your Time Zone
3. Attachment A: State of Utah Standard Terms and Conditions
4. Attachment B: Utah Department of Corrections' Standard Terms and Conditions
5. Attachment C: Scope of Work
6. Attachment D: Pricing
21 May 2020