448NM PARKING LOT

WYOMING COUNTY BUILDINGS AND GROUNDS
Advertisement for BIDS:
448 North Main Parking lots
(Department of Labor General Parking and Employee lots)
Mill, Repair, Resurface & Stripe
Bids due: 5/21/2026 by 1:00pm
Project Deadline: September 25, 2026
PRC# 2026-011567
Contact:
Wyoming County Buildings & Grounds
Michael Adamczak (director)
36 Center Street
Warsaw NY, 14569

SUMMARY
The Wyoming County Department of Buildings & Grounds is issuing this advertisement for BIDs to engage a
qualified contractor to provide labor and material for the resurfacing and striping of an estimated 53,000 square
foot parking lot and driveway. The scope of services is outlined below and generally include implementing the
Department's requirements in providing, but not limited to: labor, materials, tools, equipment supervision and
other services necessary to mill, repair base materials, adjust grades, resurface, and stripe the outlined parking
lot. BIDS are due no later than May 21st 2026 at 1:00pm.
Sealed Bid: Bids are to be submitted in a sealed envelope with the title of "448 North Main Lots" to the
Wyoming County Buildings and Grounds office located at: 36 Center Street Suite B3, Warsaw NY 14569 by
May 21st 2026, at 1:00pm. Bids may NOT be submitted via fax or email, and any Bid received after this
deadline will not be eligible for consideration. Bids will be reviewed and evaluated by Wyoming County Public
Works Committee in anticipation of the awarding of a contract.
Any questions regarding this advertisement to Bid should be submitted in writing (via email) to Wyoming
County Buildings and Grounds, Attention Michael Adamczak, Madamczak@WyomingcountyNY.gov by May
20th, 2026 at 9:00 am
Wyoming County reserves the right to reject and or waive any and all Bids/Proposals and to waive any
irregularities in procedure.
Form of Contract:
Unofficial letter of award will be issued within 10 business days. Formal contract can take up to 30 days.
Bidder qualifications:
1. Mandatory Site walkthrough/meeting with Buildings & Grounds Director - must be scheduled with the Buildings
and Grounds Office - 585 786 8958
2. Contractors business/company must have at least 10 years' experience in lot maintenance, paving, and general site
work.
3. Agency submitting the Bid is the agency completing more than 75% of the work.
4. Contractor must be registered with NYS to Qualify to bid
Along with the completed BID FORM please include:
5% Performance bond Letter
Total cost of the project w/brief itemized breakdown
Brief overview of the company with a description of its experience.
Three references for past projects completed in the last 24 months
Project Timeline, project schedule, and contingency plan if weather does not comply.
Certificate of Insurance

Project Location:
Both Parking lots attached to the 448 North Main Street Building (See attached maps/details)
Project Site Details and site Specifications:
The parking combined lot areas is roughly 11,325 square feet (contractor to measure for accuracy)
There are roughly 29 designated parking spaces currently (19 lower, 10 upper)
The operating hours of the building are Monday - Saturday, 7:30am - 5:00pm
All work is to be completed in accordance with the most current NYS Building code/ DOT specifications.
Bids are to include prevailing rate as per NYS DOL Article 8 PRC# 2026-011567
The use of any building restroom facilities will be prohibited, contractor to furnish temp restroom for all project
workforce.
Water is available at the nearest Village fire hydrant. (Coordination with county and Village office will take place
for this scheduled use)
Project is to be completed no later than September 25th 2026
Core sample pictures attached -
Project expected scope of work:
Milling of all asphalt to the stone base, repair of base where necessary, compaction, installation of 2.5 inches of
binder (min), 1.5 inches of top coat (min), and striping to pre-approved drawings.
o Wyoming County Dump Trucks/workforce to haul all milled materials from site, continuous rotation of
four 10 wheelers (or comparable) hauling materials locally (Milling and sub base materials ONLY)
o Besides County owned trucks for millings transport, all construction equipment and material are to be
provided by the contractor
Alterations of daily parking lot operations will take place during the timeline of the project
o Note: construction needs to take place while maintaining multiple safe entry and exit points for public and
employee foot traffic to and from the facility.
Contractor to Repair any compromised or soft spots within the gravel base.
Gravel base (clean) should be a minimum of 8 inches thick in all areas, and it is the duty of the contractor to
ensure any non-gravel or "dirty" base material is removed adding and compacting new gravel to the proper grade.
o Note: as base materials are unknown, please submit bid with allowances for providing and installing up
to 40 ton of Crusher #2 gravel (or comparable). Any/all additional material to be proposed as a project
change order process.
Asphalt Material Installation - Minimum of 2.5 inches of HOT asphalt binder w/ a minimum of 1.5 inches of
HOT asphalt top coat.
Asphalt is to transition to all sidewalks, roadways, drainage devices, etc. without possibility of trip hazards.
Grade set so all water sheds towards DIs and/or away from lot.
Ponding or stagnant water is not acceptable and will be properly fixed/repaired at the contractor's expense.
All site/grade prep work and clean up are the responsibility of the Contractor.
Contractor to paint approved parking spots, no parking zones, handicap spots, and fire lanes with appropriate
dimensions and colors. (map/plan needs to be County approval prior to beginning)
Any alteration to the work detail must be approved by the Buildings & Grounds Director.
o Any changes or alterations outside of the contract must have approval via written consent/Change order -
no exceptions

Project Delivery:
Contractor will be required to field measure all parking lot areas as outlined per attachment A providing all labor,
materials, equipment, supervision and other services as may be necessary to complete the resurfacing project unless
otherwise specified. Weather permitting, Wyoming County anticipates that the work will be performed on a rolling basis
from project start to project completion. (Working nights only if absolutely necessary).
The Contractor will be required to coordinate all work with the Director of Facilities,
and shall be responsible for proper safety precautions, barriers and ensuring signage is in place to keep all personnel safe
and will ensure building accessibility.
Contractor to provide detailed Scope of Work including a Schedule that coordinates around all Court House scheduling.
Submitted schedule needs County approval before any work begins.
The buildings are to remain open for business during all construction.
Performance Bond:
Contractor shall furnish a performance bond in an amount of 5% of the contract. The bond shall remain in effect until the
final completion and inspection of the project.
Performance Criteria:
The Contractor shall be required to conduct project in a workman-like and professional manner. In performing this work,
the Contractor shall be required to field measure all lot areas and verify grades as well as square footages.
Please NOTE: Tobacco, Alcohol, and Drug use are not prohibited on County property. Anyone found using these items
on County grounds will be escorted off the premises immediately.
Construction Phase:
During the Construction Phase, constructor shall carry out such activities as are
necessary to complete the construction described in the document scope of work.
Contractor to maintain safe environment for all persons utilizing surrounding buildings and properties.
Contractor's Compensation:
As will be more fully described in the Form of Contract, this will be a Lump Sum type contract.
Offerors will be required to submit with their bid a Lump Sum Price for the work. The
Lump Sum Price should include sufficient funding to cover all of the costs necessary to complete the Project, including,
but not limited to, profit, home and field office overhead, supervision, labor, materials, equipment, bonds, insurance and
other services as may be required to obtain the necessary permits, and construct the work. The Lump Sum Price should
also include sufficient funding to fund items that are not specifically identified on the Drawing and Specifications portion
of the bid spec but which are reasonably inferable from therefrom, as well as the performance criteria outlined in the
Details and Specifications portion of this Bid platform.

Note: Project Deadline: September 25, 2026
Parking lots attached to the 448 North Main Street Building Outlined area is the area
that is to be milled, graded, compacted, paved, and striped
Estimated area square foot: 11,325

Location #1

Location#2
Location #3

WYOMING COUNTY BUILDINGS & GROUNDS BID FORM
ADDENDA (Use this section only when addenda are received for this bid)
The following is confirmation of all the addenda upon which this bid proposal is based.
ADDENDA #: Received: , 2026
Initialed by Rep.
ADDENDA #: Received: , 2026
Initialed by Rep.
ADDENDA #: Received: , 2026
Initialed by Rep.
NOTE: By signing and submitting this bid for consideration by the Wyoming County Board of Supervisors the
vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented
without reservation or alteration.
Note: Vendors are to pay particular attention to the way each item is requested to be priced.
Varying from the requested price breakdown may cause that item to be deemed non-responsive
Written BID:
Parking lots attached to the 448 North Main Street Building
Mill, Repair, Resurface & Stripe
Total Bid Amount: $ .
Representative signature: .
Date: .

Please attach a brief itemized Breakdown of costs
Contractor Information Page
NYS Contractor Certificate Number:
All information must be provided:
Name of Contractor/Company: .
Companies Address: .
Telephone number: .
Companies Email address: .
Name of representative on companies behalf: .
Representatives Email address or Contact information: .
Contractor Signature:
This Agreement may be modified or amended only by MUTUAL consent of both parties involved. Any such
modification or amendment must be in writing, duly executed by both parties and shall be attached to and
become part of this Agreement. This Agreement may not be assigned or transferred or any way disposed of by
the contractor without prior written approval from Wyoming County.
The contractor is held responsible for all terms outlined within this Advertisement. Once formally approved,
the attached proposal will be formed into a contract that outlines said project.
The term of this proposal as well as all costs associated will be valid for days and can be extended only
with written confirmation by both parties.
All attached proposals and information are correct and can be utilized accordingly.
Contractors Signature: Date: .

This form must be signed and returned with bid
County of Wyoming
Insurance Requirements
Edition 3/2011
I) The contractor shall procure and maintain at his own expense and without expense to the County,
insurance for liability for damages imposed by law, of the kinds and in the amounts hereinafter
provided. The Insurance shall cover all operations under the contract whether performed by the
contractor or by subcontractors. This insurance must remain in force until final acceptance by the
County of the work covered by the contract.
II) The policies must name the County as an additional insured and shall:
A) Be an insurance policy from an A.M. Best rated New York State licensed, admitted insurer; with a
rating of an A or better.
B) State that the coverage shall be primary for the Municipality, its Board, employees and volunteers.
At least ten (10) working days prior to the commencement of the work, the Contractor and all
subcontractors shall submit to Wyoming County evidence of insurance coverage as required by
these documents. The Certificate of Insurance shall provide no less than thirty (30) days' notice
of cancellation or non-renewal of the insurance coverage. All Certificates of Insurance must be
signed by a licensed agent or authorized representative of the insurance carrier. Broker signature
is not acceptable.
The terms of this appendix shall control over any contractual terms elsewhere in the contract unless
specifically exempted in writing.
III) The contractor/permittee agrees to indemnify the municipality for any applicable deductibles.
IV) The types and limits of insurance are as follows:
A) Commercial Automobile Liability and Property damage Insurance covering all owned, leased,
hired and non-owned vehicles used in connection with the Work with a combined single limit for
Bodily Injury and Property damage of at least $1,000,000 per occurrence.
B) Workers' Compensation Insurance. A policy covering the obligations of the contractor in
accordance with the provisions of the Workers' Compensation Law covering all operations under
the contractor, whether performed by him or by his subcontractor. The contract shall be void and
of no effect unless the person or corporation making or executing same shall secure compensation
coverage for the benefit of, and keep insured during the life of said contract such employees in
compliance with the provisions of the Workers' Compensation Law (State Finance Law 142).
The "All States" endorsement must be attached to the Workers' Compensation Insurance.
C) Commercial General Liability (CGL) with a combined single limit for Bodily Injury, Personal
Injury, and Property Damage of at least $1,000,000 per occurrence and $2,000,000 aggregate.
Coverage shall provide and encompass the following: