NHCS CHILD NUTRITION - JUICE

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Dec 11, 2025
Due Date:	Dec 16, 2025
Solicitation No:	218-218-01-26
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	218-218-01-26
Project Title:	NHCS CHILD NUTRITION - JUICE
Description:	The New Hanover County Schools Child Nutrition department is soliciting proposals for Juice as described in the Bid document attached (BID 218-01-26)
Opening Date:	12/16/2025 8:00 AM
Posted Date:	12/11/2025
Status:	Open
Department:	NEW HANOVER COUNTY BOARD OF EDUCATION


Solicitation Number * 218-218-01-26	Department NEW HANOVER COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2025-12-16T08:00:00.0000000	Posted Date * 2025-12-11T12:57:31.0000000Z	Commodity Code Food and nutrition services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner BRAD LACKEY
Description The New Hanover County Schools Child Nutrition department is soliciting proposals for Juice as described in the Bid document attached (BID 218-01-26)

Attachments NHCS IFB Juice 2026_2026.pdf (548.58 KB)

Attachment Preview

218-01-26

New Hanover County Schools

School Nutrition Department

Bid Number: 218-01-26

Instructions to Bidders

Bid Name: Beverage – Domestic Shelf Stable 100% Juice

Date Issued: December 10, 2025

Bid Submission Deadline: January 5, 2026 at 9:45 am

Bid Opening: January 5, 2026 at 10:00 am at New Hanover County Schools School Nutrition, 1809 S 13th Street,

Wilmington NC 28401

INVITATION FOR BIDS:

Sealed bids are being solicited for the merchandise, services, and/or equipment as set forth in this Bid Invitation by

the New Hanover County Schools School Nutrition Department in accordance with the attached specifications,

terms and conditions.

Completed bid documents must be received by the New Hanover County Schools School Nutrition Department,

Attn: Ashley Rozzi, School Nutrition Assistant Director, 1809 S 13th Street, Wilmington NC 28401, (910)254-4166

before the due date to be considered. Late proposals will be returned to the bidder unopened.

Proposals must be submitted in a sealed envelope and properly marked with the Product Category, Opening Date

and Time.

The contract time period for this bid is January 12, 2026 through June 30, 2026. However, New Hanover County

Schools School Nutrition Department does reserve the right to award the bid to a vendor for a longer period.

Bids may be withdrawn prior to the opening date and time, but only in accordance with section #17 of the General

Terms and Conditions Documents entitled “Withdrawal or Modifications of Bid.” Proposals received without proper

signature are not acceptable.

Questions regarding this Bid Invitation should be received at the following address at least 3 working days before

the bid opening:

New Hanover County Schools

School Nutrition Department

Attn: Ashley Rozzi, School Nutrition Assistant Director

1809 S 13th Street

Wilmington, NC 28401

Telephone: (910)254-4166

Email: ashley.rozzi@nhcs.net

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the

USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited

from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity

in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print,

audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals

who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-

8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found

online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA

and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-

9992. Submit your completed form or letter to USDA by:

mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410;

fax: (202) 690-7442; or

218-01-26

mail: program.intake@usda.gov.

This institution is an equal opportunity provider.

A. General Provisions

1. Bid Preparation and Submission Procedures

Sealed bids will be received until the deadline indicated in the Bid Certification.

Each bid must be submitted in a SEALED opaque envelope (or other non-transparent package or container). The

outside of the bid envelope (or other package or container) must bear the following information in clear and legible

form:

a) In the upper left-hand corner: print the full name and address of the bidding entity, and the name and

telephone number, including the area code, of the person to contact with questions about the bid

submission; and

b) In the lower left-hand corner: “SEALED BID,” the bid name, bid number, and submission deadline

indicated on the Bid Certification.

Bids may be submitted by the U.S. Mail, common carrier, or other courier or delivery service, or by hand delivery.

If submitted other than U.S. Mail, bids should be delivered to the physical location of the department – New

Hanover County Schools School Nutrition, 1809 S 13th Street, Wilmington NC 28401. If forwarded by mail or

courier or delivery service, the sealed bid envelope, indicated above should be enclosed in another envelope

addressed as specified below. New Hanover County Schools ChildNutrition Department will not be responsible for

bids or related correspondence that are delivered to the wrong address or misplaced. The date/time record of the

School Nutrition Assistant Director or designee will indicate the official time of receipt.

Bids should be mailed or delivered to:

New Hanover County School Nutrition

Attn: Ashley Rozzi, School Nutrition Assistant Director

1809 S 13th Street, Wilmington NC 28401

Bids received after the deadline will not be accepted for consideration and will be returned unopened. Bids received

in an unsealed condition will not be considered. Emailed and faxed bids or related communication will not be

accepted.

A representative of the bidding entity who is authorized to enter into contracts on behalf of the bidding entity must

sign bids in ink. The person signing the bid must indicate his/her title along with signature. Bids received without

proper signature will not be considered.

Bidders must return all properly signed original documents required in the bid response. Bidders should retain

photocopies for their files. Any change made to any written response on any of the bid documents must be made in

ink by marking through the original entry and entering the new information alongside the change. Changes should

not be made with correction fluid. All changes must be “initialed” by the person making the change, and the name of

the person who initialed the change must be noted in a footnote on the same page containing the correction. Failure

to return any document or information requested as part of the bid response may result in rejection of the

entire bid.

Bidders or their authorized representatives are expected to fully inform themselves as to the terms, conditions,

requirements and specifications of this Bid Invitation before submitting bids. Failure to do so will be at the bidder’s

own risk. The law makes no allowance for errors or omission or commission on the part of the bidders; furthermore,

the bidder cannot secure relief on the plea of error or ignorance concerning any requirement included in the Bid

Invitation.

Vendors who do not wish to respond to this Bid Invitation, but who want to remain on our list for future

opportunities in this product category should complete, sign, and return the signature sheet entitled “Bid

Certification” with “NO BID” indicated on the face of the form. Failure to adhere to this procedure may result in

removal of the bidder’s name from our bidder list.

218-01-26

Bidders are welcome to attend the bid opening at the date and time indicated in the Bid Certification, but bidder

presence is not required, and no weight or other consideration toward any award decision

will be given to any bidder’s attendance or absence at the bid opening. Recaps of the details of the bids received will

be available to any interested party upon WRITTEN request. The form and content of the bid recaps will be at the

sole discretion of the New Hanover County Schools School Nutrition Department. They may be in electronic form.

2. Statement of Inclusion/Applicability

These General Terms and conditions are applicable to all Bid Invitations issued by the New Hanover County

Schools School Nutrition Department, and by this inclusion, they become an integral part of any contract which is

awarded, or purchase order which is issued in association with this Bid Invitation.

3. General

The section titles contained in this General Terms and Conditions document are for convenience and reference only,

and in no way define, describe, extend, or limit the scope or intent of the provisions of any section of this document.

The term “Bid” and “Proposal” may be used interchangeably.

Unless otherwise stated, any listing of factors or criteria in this document does not constitute an order of preference

or importance.

The term “contract,” as used in this document, means the comprehensive collection of:

a) this General Terms and Conditions document, including any attachments and or amendments thereto,

b) the Item Specifications included in the Bid Invitation and any subsequent addenda thereto,

c) the bidder’s signed Bid Certification sheet, which must be completed, signed by an authorized

representative of the bidding entity, and returned with the bidder’s response, along with this ENTIRE

Terms and Conditions document and all other forms and information collection pages included with this

Bid Invitation,

d) the bidder’s response to the Bid Invitation,

e) the bidder’s Notice of Award document,

f) And any additional terms, conditions, or instructions issued by any member(s) of the New Hanover County

School Nutrition Department

Collectively, these documents represent the entire agreement between the parties.

4. Contract Time Period

The time period for purchases covered by a contract resulting from an award under this bid is stated in the Bid

Certification. The New Hanover County Schools School Nutrition Department reserves the right to award the bid to

a vendor for a longer initial term period than the time period stated in the Bid Certification if it is determined to be in

the best interest of the New Hanover County Schools School Nutrition Department. Unless otherwise indicated in

these General Terms and Conditions, all bid pricing will be firm throughout the entire contract period.

Upon mutual written agreement of both parties, this contract may be extended beyond the expiration of the contract

time period in accordance with section #46 of this General terms and Conditions document entitled “Extension

Clause.”

The transfer, assignment, or subcontracting of contracts is prohibited, and the bidder agrees not to sell, assign,

transfer, convey, or subcontract any portion of this contract resulting from this Bid Invitation without the prior

written consent of the New Hanover County Schools School Nutrition Department.

5. Addendum

In the event that any changes to this Bid Invitation occur subsequent to the mailing or other delivery of the original

Bid Invitation, the changes or corrections to this Bid Invitation will be made by addendum, and any updated

218-01-26

information contained in any addendum will prevail over the information contained in the original Bid Invitation or

any previous addendum. Each addendum will be mailed to all entities that are known to have received a copy of this

Bid Invitation. The New Hanover County Schools School Nutrition Department is the sole authority for the issuance

of any addendum related to this bid. Any communications from any person or entity other than the New Hanover

County Schools School Nutrition Department regarding any matters related to this bid are invalid and will have no

influence on this Bid Invitation.

Each addendum must be acknowledged on the acknowledgement form provided with the addendum. Any required

acknowledgement form must be submitted along with the submission of any bid response.

6. Specifications

Catalog numbers, brand names, or manufacturer’s product or reference numbers used in the item specifications are

intended to be descriptive, not restrictive. These references, as well as “approved brands” listed, are intended to

identify and indicate the type of product being sought and establish the level of quality desired. If any conflict exists

in the item specifications between the product descriptions and any brand names or model or reference numbers

used, the product descriptions will override the brand names or model number references.

In most cases, bids on brands of equivalent nature and quality will be considered, provided they are regular

Beverage products from a reputable manufacturer. However, in some cases, New Hanover County Schools School

Nutrition Department may find it advantageous to standardize equipment/ and or supplies by manufacturer in order

to achieve efficiencies in procurement, repair, and operation, to match existing stock, or to satisfy other

requirements. In these cases, preferences will be given to the specific products identified as “approved brands”

especially if all other evaluation factors are deemed to be equal. For this reason, where specific brands or models are

identified, it is preferable for the bidder to bid on the exact item specified, in addition to an alternate brand or model

where desired.

All bids must identify the manufacturer, brand, model, etc. of the article being offered. “Pre-Approved Equal”

Brands may be allowed where indicated. To bid on “Pre-Approved Equal” items rather than any “approved brand”

specified, the bidder must supply a complete description and sufficient data for the School Nutrition Department to

properly analyze the product being bid. Samples may be requested for items other than “approved brands”. These

“Pre-approved Equal” brands must be approved by the School Nutrition Department before the bid opening. New

Hanover County Schools School Nutrition Department reserves the right to reject approving any brand submitted if

the School Nutrition Department does not have sufficient information or testing conducted in order to deem the

product as a “Pre-approved Equal”.

If the bidder fails to identify the manufacturer, brand, model, etc. for any item being bid on, the School Nutrition

Department will assume the bidder is bidding on the exact brand and model identified in the specification, and if

awarded, the vendor will be required to furnish the exact brand names, models, etc. as specified. Substitutions

will not be allowed.

The apparent silence of the specifications as to any detail or the apparent omission from any specification of a

detailed description concerning any point shall be regarded as meaning that only the best communication practices

shall prevail. All interpretations of the specifications shall be made on the basis of this statement. If you discover or

suspect error in the item specifications in this Bid Invitation, please note it as part of your bid response. We will

attempt to correct errors for future Bid Invitations.

7. The Buy American Provision

Section 104(d) of the William F.Goodling Reauthorization Act of 1998 requires schools participating in the NSLP

and the SBP in the contiguous United States to purchase, to the maximum extent practicable, domestic commodities

or products for use in meals served under the programs.

Additional Product Requirements: No imported product is permissible when an acceptable domestic product is

available, with the exception of pineapple. Each permitted imported product other than pineapple must be pre-

approved by the New Hanover County Schools School Nutrition Department.

218-01-26

8. Bid Evaluation and Award

All bids received in response to this Bid Invitation which are submitted in accordance with the instructions and

restrictions contained in #1 of this General terms and Conditions document entitled “Bid Preparation and

Submission Procedures” will initially be considered for award; however, initial consideration of any bid will not

constitute an assessment of its meeting the necessary qualifications, and any bid may be disqualified at any time

during the process of evaluating bids for failure to meet any other terms or conditions contained anywhere else in the

Bid Invitation.

The School Nutrition Department reserves the right to waive any or all bidding irregularities, formalities, or other

technicalities, to be the sole and independent judge of quality and suitability of any products offered, and may accept

or reject any bid in its entirety, or may reject any part of any bid without affecting the remainder of that bid, and may

award the individual items on this bid in any combination or any way to best serve the interests of its members as it

perceives those interests to be in its sole discretion.

It is not the policy of New Hanover County Schools School Nutrition Department to purchase on the basis of low

bid price alone. All bid items are subject to evaluation and approval by the School Nutrition Department. In

evaluating the bids received and determining the best value, the School Nutrition Department may consider any

combination of the following criteria: (1) the purchase price; (2) the reputation of the vendor and of the vendor’s

goods and/or services; (3) the extent to which the goods and/or services meet the needs of the New Hanover County

Schools School Nutrition Department; (4) the vendor’s location, service, and delivery capabilities; (5) the vendor’s

past performance with New Hanover County Schools; (6) student preferences; (7) the warranties offered and the

bidder’s warranty service history; (8) the probability of continuous availability of the goods/and or services offered;

(9) the impact on the ability of the New Hanover County Schools School Nutrition Department to comply with any

applicable laws or rules; (10) the total long-term cost to the New Hanover County Schools School Nutrition

Department to acquire the vendor’s goods and/or services; (11) packaging or the products and in some cases

preferences is given to a vendor who provides all the components relative to the complete package, and (12) any

other relevant factor that a public or private entity could consider in selecting a vendor.

It is understood that the New Hanover County Schools School Nutrition Department may use all means at their

collective disposal to evaluate the bids received on these criteria, and the final decision as to the best overall offer,

both as to price and to suitability of the products and/or services offered to fit the needs of the New Hanover County

School System, will solely rest on the School Nutrition Department of New Hanover County.

Unless otherwise indicated in this Bid Invitation, “all or nothing” bids are not acceptable and will be rejected. The

bidder must be willing to accept a partial award for any combination of the items and/or services bid, and must be

willing to share the business with any other successful bidders.

The successful bidder(s) will be notified by “Notice(s) of Award” issued by the New Hanover County Schools

School Nutrition Assistant Director.

The School Nutrition Department of New Hanover County Schools reserves the right to require a performance bond

as it is deemed necessary.

B. General Provisions

9. Quantities

Quantities reflected in this Bid Invitation are estimates based on the projected needs for New hanover County

Schools during the contract period. Quantities are the best estimate of anticipated needs available at the time of

publication of this Bid Invitation, but the accuracy of this estimate of these quantities may be affected by numerous

factors including but not limited to, budgetary adjustments, availability of government commodities or other

subsidies, changing market forces, unintentional errors or omissions, and changes in school participation. Actual

needs may be greater or less than the estimated quantities provided.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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NHCS CHILD NUTRITION - JUICE

Description

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