Newington Municipal Center Canopy

Agency:	Town of Newington
State:	Connecticut
Type of Government:	State & Local
Posted Date:	Mar 18, 2024
Due Date:	Apr 23, 2024
Solicitation No:	2023-2024-4
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

The Town of Newington will accept bids from experienced Contractors for the

Newington Municipal Center Canopies project All bids must be submitted in

accordance with Town specifications and on forms supplied by the Town. Bid forms and

specifications are available in the Town Manager’s Office, 200 Garfield Street,,

Newington, Connecticut 06111 and on line at the Town’s website, www.newingtonct.gov

under Doing Business, Bid Opportunities. Bids will be received in the Town Manager’s

Office and read publicly at 1:00 PM on April 23, 2024. A non-mandatory pre-bid

conference will be held on March 28, 2024, 10:00am at the Town Hall East entrance,

200 Garfield Street, Newington. Contract Documents including plans & specifications

can be viewed on-line and purchased from Advanced Reprographics planroom website.

Visit http://www.advancedplanroom.com/, select “Public Jobs” and select “Newington

Municipal Canopies.” All bid documents must be obtained at this location. Addenda

will be posted on the Town’s website. A bid bond for 5% of the amount bid is required.

Any contract or award will be subject to State of Connecticut set-aside and contract

compliance requirements. The selected bidder must comply with all provisions of the

Connecticut General Statute 31-53 (State of Connecticut, Department of Labor Prevailing

Wage Rates and Executive Order #3).

An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business

Enterprises are encouraged to apply. The Town of Newington reserves the right to reject

any or all bids.

Jaime Trevethan

Acting Town Manager

Bid No. 2023-2024-4

Municipal Center Canopies

TOWN OF NEWINGTON

NEWINGTON MUNICIPAL CENTER CANOPIES

BID SPECIFICATIONS

INTENT

It is the intent of these specifications to select an experienced Contractor to supply all

labor and materials to construct 2 new canopies at Town Hall in accordance with the

plans and specifications provided by QA+M Architecture dated February 16, 2024

BID PROCEDURES

All bids shall be submitted on forms provided by the Town of Newington (hereafter the

“Town”) and addressed to the Town Manager’s Office, Town Hall, 200 Garfield Street,

Newington, CT 06111. Bids will be received until 1:00 PM on April 23, 2024 in the

Town Manager’s Office, when they will be read publicly. Bids shall be in sealed

envelopes clearly labeled “Bid No. 2023-2024-4, Newington Municipal Center

Canopies”. The Town reserves the right to waive informalities or to reject any or all bids

when such action is deemed in the best interests of the Town. The Town reserves the

right to delete such items as it deems necessary from these proposals. Bidders are

directed to be certain that they understand the terms and conditions as specified in this

bid. All exceptions of the bidder to the terms and specifications of this bid shall be made

in writing and submitted in full with the Bid Form. It will be expected that all remaining

terms and conditions expressed herein are acceptable and shall govern any resulting

contract. The Town reserves the sole right to reject bids that contain exceptions which

are unacceptable to the Town. All addenda will be posted on the Town’s website,

www.newingtonct.gov, under Doing Business, Bid Opportunities. Bidders are

responsible for checking the website for the presence and content of any addenda.

Addenda shall be made a part of the bid specifications and any resulting contract. No

bids may be withdrawn, in whole or in part, without the written consent of the Town.

AWARD

Unless all bids are rejected, the Town shall award the bid to the entity it determines to be

the lowest responsible, qualified, bidder. The lowest responsible, qualified, bidder shall

be defined as that person or firm whose bid to perform the work or provide the product(s)

specified is lowest, who is qualified and competent to do the work or provide the

product(s) specified, possessing the skill, ability, and integrity necessary to faithfully

perform the work, whose past performance of work is satisfactory to the Town, and

whose bid documents comply with the procedural requirements stated herein or in any

addenda. The award process may also include additional considerations such as the

information provided on the Bid Form, the bidder’s qualifications, approval of the

bidder’s Affirmative Action Plan by the Commission on Human Rights and

Opportunities, and the bidder’s perceived ability to fulfill its obligations as prescribed by

these specifications. The Town may make such investigations as it deems necessary to

determine the ability of the bidder to perform the work, and the bidder shall furnish to the

Town all such information and data for this purpose as the Town may request. The Town

reserves the right to reject any or all bids if evidence submitted by or investigation of the

bidder fails to satisfy the Town that such bidder is properly qualified to carry out the

obligations of the contract resulting from the bid and to complete the work or deliver the

item(s) contemplated therein. The Town intends to contract with and award to, one

entity. The Town reserves the right to reject any bid by a joint venture. Should the Town,

at its sole discretion, choose to award to a joint venture each entity to such joint venture

shall satisfy the Town’s requirements as stated herein and the responsibilities of each

entity in the joint venture shall be clearly identified. The Town will not accept the bid of

a bidder whose firm, or any principal of the firm, is in default on the payment of taxes,

licenses or other monies due the Town. As used in this section, a “principal” shall mean

an individual who is a director, an officer, an owner, a limited partner or a general

partner. As used in this section, “in default on the payment of taxes” shall mean the

failure to pay taxes by the date such taxes are due and payable or the failure to be current

with respect to a delinquent taxes payment schedule as set forth in a written agreement

with the Revenue Collector.

BID PRICES

Bids from all bidders shall remain in effect for a period of one hundred and eighty (180)

calendar days from the date of the bid opening, unless written consent is provided by the

Town to withdraw. Once a contract award has been made all of the Contractor’s bid

prices shall be held firm throughout the term of the contract and will be construed as all-

inclusive. There shall not be any unilateral imposition of additional surcharges for fuel or

deliveries.

PRE-BID CONFERENCE AND SITE INSPECTION

For the benefit of all bidders wishing to submit bids, a non-mandatory pre-bid conference

will be held at the site, located at 200 Garfield Street, Newington, CT at March 28, 2024,

10:00am at the Town Hall East entrance. Each bidder is responsible for any

information discussed or presented at the pre-bid conference. Each bidder shall examine

the work site and become fully acquainted with existing conditions so that the bidder

fully understands the facilities, difficulties, and restrictions involved with this project.

Each bidder shall perform its own due diligence and shall take all necessary

measurements for this work. The Town does not accept any liability or financial

responsibility for any and all conditions or information that bidders could have learned

through reasonable investigation. Failure of the bidder to become acquainted with the

conditions at the job location shall in no way relieve the bidder from any obligation with

respect to this bid or the resulting contract.

CONTRACTOR PERFORMANCE

Failure of the Contractor to adhere to the specifications, prices, terms or conditions of its

Agreement with the Town may preclude the Contractor, at the Town’s sole discretion,

from bidding on future Town bids, in addition to any action that the Town may take as a

result of the Contractor’s failure to perform.

TERMINATION

All work done as a result of this bid shall be completed to the satisfaction of the Town

Manager. The Town reserves the right to terminate this agreement upon ten (10)

calendar days written notice of failure by the Contractor to provide service to the

satisfaction of the Town Manager.

NONDISCRIMINATION

The Contractor shall agree and warrant that it will not discriminate or permit

discrimination against any person or group of persons on the grounds of sex, race, color

religion, age, marital status, ancestry, national origin, past history of mental disorder,

mental disability or physical disability or other basis in any manner prohibited by the

laws of the United States, the State of Connecticut, or the Town of Newington.

AFFIRMATIVE ACTION

The Contractor shall comply with Connecticut General Statutes §§ 4a-60, 4a-60a, 4a-60g,

and 46a-68b through 46a-68f, inclusive, as amended. An Affirmative Action Plan shall

be filed with and approved by the Commission on Human Rights and Opportunities prior

to the commencement of construction. A minimum of twenty five percent (25%) of the

contract award shall be to subcontractors holding current certification from the

Connecticut Department of Administrative Services (hereafter “DAS”) under the

provisions of Connecticut General Statutes §4a-60g, as amended. A minimum of twenty

five percent (25%) of the contract award shall be with DAS certified Small and Minority

owned businesses, and a minimum of twenty five percent (25%) of that work or portion

of the contract award shall be with DAS certified Minority, Women and/or Disabled

owned businesses. The Contractor shall demonstrate a good faith effort to meet the 25%

set aside goals. The Contractor shall file a written or electronic non-discrimination

certification with the Commission on Human Rights and Opportunities. Forms can be

found at

http://www.ct.gov/opm/cwp/view.asp?a=2982&q=390928&opmNav_GID=1806. The set

aside requirements are for the total contract award, not simply the portion funded by the

State of Connecticut.

HOLD HARMLESS

The Contractor agrees to indemnify, defend and hold harmless the State of Connecticut,

Town of Newington and its respective officers, employees, agents and/or servants against

all demands, claims, actions or causes of actions, losses, damages, liabilities, costs and

expenses, including without limitation, interest, penalties, court costs and reasonable

attorney’s fees, asserted against, resultant to, imposed upon or incurred by the State of

Connecticut and/or the Town of Newington resulting from or arising out of:

1. Any breach by the Contractor of the terms of the specifications, or

2. Any injuries (including death) sustained by or alleged to have been sustained by

the officers, employees, agents and/or servants of the Town of Newington or the

Contractor or subcontractors or material men, or

3. Any injuries (including death) sustained by or alleged to have been sustained by

any member of the public or otherwise any or all persons, or

4. Any damage to property, real or personal, (including property of the Town of

Newington or its respective officers, agents and servants)

caused in whole or in part by the acts or omissions of the Contractor, any subcontractor,

or any material men or anyone directly or indirectly employed by them while engaged in

the performance of any work for the Town of Newington.

HAZARDOUS MATERIALS

The Contractor, when providing, using, storing, delivering or disposing of any toxic,

hazardous or potentially dangerous materials, shall advise the Town, in writing, of the

condition of such hazardous materials in advance of conducting any work and is

responsible for protecting the Contractor’s own employees, those of the Town, and all its’

agents from the hazards associated with such materials. The Contractor shall furnish

direction, precautions, or training, provided or made available from the supplier of the

materials, or other acceptable source, for use by all persons who may be subject to the

hazard. The Contractor shall comply with all applicable regulations and laws. The

Contractor shall dispose of any hazardous or toxic substances in accordance with all

applicable regulations or laws, including E.P.A. and D.O.T., and shall provide the Town

with the appropriate generator E.P.A. number. The Contractor shall do all things

necessary to insure that there will be no discharge, spillage, uncontrolled loss, seepage or

filtration of any hazardous or toxic waste on the site caused by the Contractor’s

operations. The Contractor is responsible for any and all costs and liabilities associated

with the clean up of any such spillage, etc., or as required by any regulating authority,

and holds the Town harmless against any current or future liabilities resulting from such

an incident.

INSURANCE

The Contractor shall furnish a certificate of liability insurance on a standard ACORD

form to the Town Manager for the following insurance coverage within ten (10) days

from contract execution. All insurance coverage shall be written with an insurance

company licensed to conduct business in the State of Connecticut and with an A.M.

Bid Number:	2023-2024-4
Bid Title:	Newington Municipal Center Canopy
Category:	Non-Building Construction
Status:	Open

Newington Municipal Center Canopy

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