Newcastle Corridor Landscape and Grounds Maintenance Services

CITY OF BRUNSWICK, GEORGIA
APRIL 2026
REQUEST FOR PROPOSALS
NEWCASTLE CORRIDOR
LANDSCAPE AND GROUNDS
MAINTENANCE
SERVICES
Engineering & Public Works
525 Lakewood Ave
Brunswick, Georgia 31520
galberson@cityofbrunswick-ga.gov

NEWCASTLE CORRIDOR LANDSCAPE AND GROUNDS
MAINTENANCE SERVICES FOR THE CITY OF BRUNSWICK
The City of Brunswick, Georgia (the City) will receive proposals for
NEWCASTLE CORRIDOR LANDSCAPE AND GROUNDS
MAINTENANCE SERVICES until Thursday, June 4, 2026, at 2:00 p.m.
EST. The City invites vendors to submit proposals responsive to the
specific requirements set forth in this request for proposals (RFP). The
envelopes containing the proposal must be sealed, and addressed to:
Garrow Alberson
Director of Engineering & Public Works
City of Brunswick
525 Lakewood Ave
Brunswick, Georgia 31520
galberson@cityofbrunswick-ga.gov
All proposals must be marked "NEWCASTLE CORRIDOR LANDSCAPE
& GROUNDS MAINTENANCE RFP." The envelope must bear on the
outside the name and address of the vendor. No proposal may be
withdrawn or modified in any way after the deadline for proposal openings,
and no faxed proposals will be accepted. Proposals received after the
scheduled opening time and date will remain unopened and will not be
considered.
Questions regarding this request for proposals should be submitted in
writing to Garrow Alberson, Director of Engineering & Public Works, at
galberson@cityofbrunswick-ga.gov, prior to 12:00 noon on Friday, May 22,
2026. Responses to any questions will be provided as an addendum to
this RFP no later than Wednesday, May 27, 2026.
A pre-proposal meeting will be held at the City of Brunswick Department of
Public Works office at 525 Lakewood Avenue, Brunswick, GA, on Friday,
May 15, 2026 at 9:00 a.m. All interested vendors are encouraged to
attend this meeting.
The City of Brunswick anticipates making a single awards; however, it
reserves the right to make a multiple awards should it deem in the best
interest of the City. It is anticipated that such an award, if any, will be

accomplished within sixty (60) days (unless otherwise agreed upon by the
Proposer and the City) from the proposal opening.
The City of Brunswick provides equal opportunity for all businesses and
does not discriminate against any person or business because of race,
color, religion, sex, national origin, and handicap or veteran's status. This
policy ensures all segments of the business community have access to
supplying the goods and services needed by The City of Brunswick.
THE BOARD OF COMMISSIONERS, CITY OF BRUNSWICK, GEORGIA
RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS,
WAIVE TECHNICALITIES AND MAKE THE AWARD IN THE BEST
INTEREST OF THE CITY.
-End of This Section-

NEWCASTLE CORRIDOR
LANDSCAPE AND GROUNDS MAINTENANCE
FOR THE CITY OF BRUNSWICK
Project Description:
The City of Brunswick is interested in entering a contract for full-service
landscape and grounds maintenance of several improved park areas and
city buildings along the Newcastle Street corridor in the downtown area of
the City. The areas which are included in this project are primarily passive
park areas which contain brick, concrete, or hardscaped access paths,
benches and seating areas, grassed areas, shrubbery, planting beds, and
other trees. Many of the parks include a monument, fountain or other
central feature. Each of the parks includes an existing landscape irrigation
system.
The City wishes to enter a contract with a landscape installation and
maintenance firm to handle all of the necessary tasks at each of these
locations. The duties designated in the contract shall include mowing,
trimming, blowing, mulching, fertilization, removal of debris, irrigation
maintenance, pruning, and other tasks to keep the parks in superior
condition for city residents and visitors.
Locations/Sites:
The sites included in this group are all located along the Newcastle Street
corridor and include the following:
Machen Square - East
Project area includes all grassed areas, shrubbery, planted
beds and sidewalks within the square and along the perimeter
of the square plus planted beds between square and Newcastle
Street at crosswalks.

Machen Square - West
Project area includes all grassed areas, shrubbery, planted
beds, paved areas and sidewalks within the square and along
the perimeter of the square plus planted beds between square
and Newcastle Street at crosswalks.
Jekyll Square - East
Project area includes all grassed areas, shrubbery, planted
beds, paved areas and sidewalks within the square and along
the perimeter of the square plus planted beds between square
and Newcastle Street at crosswalks.
Jekyll Square - West
Project area includes all grassed areas, shrubbery, planted
beds and sidewalks within the square and along the perimeter
of the square plus planted beds between square and Newcastle
Street at crosswalks.
Queen Square - Northeast
Project area includes all grassed areas, shrubbery, planted
beds, paved areas and sidewalks within the square and along
the perimeter of the square.
Queen Square - Northwest
Project area includes all grassed areas, shrubbery, planted
beds, paved areas and sidewalks within the square and along
the perimeter of the square.
Hanover Square - fountain area and perimeter beds (N, S, E, W)
Project area includes all grassed areas, shrubbery, planted
beds, paved areas and sidewalks inside the fence surrounding
the central fountain. Project also includes planted beds at the
end of each sidewalk on the north, south, east, and west sides
of the square. City of Brunswick crews will continue to mow the
grass within square, address any tree issues within the square
and handle any landscaping needs at the circle bed along the
north sidewalk of the square.
Newcastle Street median and sidewalks -
Project area includes raised roadway medians and sidewalks
from Hanover Square to G Street. Scope of work shall also
include annual pruning of all palm trees and crepe myrtle trees
within this area.
The locations are illustrated on map exhibits included in Appendix A of this
RFP.

Scope of Services:
The following tasks will be included in the project:
Mowing: All grassed areas shall be mowed on a weekly basis
between April 1 and September 30. Less frequent mowing may
be acceptable from October 1 through March 30, depending on
growing conditions.
Trimming: All hardscape areas including, but not limited to,
paths, curbs, walls, fences, landscape borders, etc. and
softscape areas including tree rings, plant beds, etc. shall be
trimmed with steel blade edgers or string trimmers during each
mowing visit. More frequent trimming may be required if
directed by City Public Works Staff.
Blowing: Grass clippings, trimming debris, leaves, and other
debris shall be blown from all hardscaped areas following each
mowing and trimming event.
Leaf Control: Leaves shall be collected and removed from the
lawns, shrubbery, planting beds and other areas of the parks at
the time of each mowing and trimming event. Collected leaves
shall not be scattered underneath shrubbery as mulch. Leaves
and other debris are to be removed by the vendor; the City will
not remove piles of leaves or debris from park areas.
Weed control: Weeds shall be removed from park areas as
necessary. Chemical treatment may be used to assist with
weed control with approval from City Public Works staff. Signs
shall be posted where chemicals are applied.
Fertilization: Vendor shall apply fertilizer or other growth
enhancement products as needed for health of grasses,
shrubs, trees and other plants. The City Public Works staff
shall be notified of all fertilizer and other applications, and signs
shall be posted where products are applied.
Mulching: Mulch shall be applied to planting beds and other
areas on a bi-annual basis (spring and fall). Type of mulch

shall be consistent among all parks within the project. Mulch
color must be approved by City Public Works staff.
Pruning: Pruning of trees within the project areas will be the
responsibility of the vendor. Shrubbery shall be pruned
regularly to maintain a neat appearance. Trees including
palms, crepe myrtles and other flowering trees shall be pruned
annually or as necessary to remove dead limbs/branches and
promote healthy growth. Vendor shall notify City Public Works
staff if traffic control or lane closures are required for pruning
activities.
Irrigation Maintenance and Repair: Vendor shall be
responsible for the operation, maintenance and upkeep of
irrigation systems within park areas as needed for optimum
plant health. Tasks shall include setting system operating
schedule, checking for leaks, and repair of leaks or broken
heads, valves, or timers. Any costs for repairs to the irrigation
systems will by reimbursable by the City.
Debris Removal: Vendor shall be responsible for removal of
leaves, twigs, limbs or other debris in park areas following
thunderstorms, wind events or heavy rain events. Debris must
be removed from the site; City will not provide curbside pick-up
of debris piles. Debris collection and removal following named
tropical storms will be reimbursable by the City and may be
invoiced separately.
Additional services: Tasks other than those listed in the Scope of
Services such as irrigation system repairs, plant & shrub replacement, and
debris cleanup and removal from named tropical storms will not be included
in this contract. Vendors shall include pricing for such additional services
as part of the proposal package. Vendor will invoice the City for such
additional services as needed in accordance with rate schedule provided.
Project Work Plan: Many of the tasks listed in the scope of services are to
be performed on a weekly basis. Other tasks are required on a seasonal
basis, while others are to be performed annually or as needed. A variety of

personnel and equipment will be necessary to perform these tasks on the
required schedule. Vendors' submittals shall include a proposed work plan
for the various park areas included in the project. This work plan shall
include a general staffing chart, list of equipment to be used in the
maintenance of the parks, and a proposed schedule which meets the
requirements of the scope of services.
Licenses, Permits & Insurance: Contractor shall possess a valid
business license in Glynn County or City of Brunswick. Contractor shall
possess the required pesticide/herbicide licenses if chemicals are to be
used for weed control, pest control, fertilization or other measures.
Contractor shall provide certificates of workers compensation, vehicle
insurance and general liability insurance.
Payment: Contractor shall submit monthly invoices for services. Invoices
shall be paid by the City within 30 days of receipt of invoice.
Contract Renewal: Initial term of contract shall be 12 months beginning
August 1, 2026, through July 31, 2027. Unless cancelled by either party,
contract may renew for up to two additional terms through July 31, 2028,
and July 31, 2029. Any proposed price increase for each additional term
shall be noted in the proposal submittal. Contract may be cancelled by
either party upon written notice at least 30 days prior to end of term.
Proposal Requirements:
All proposals shall include:
Project work plan/schedule for length of contract term (12 months)
Complete list of equipment and personnel to be utilized to accomplish
maintenance tasks
Vendor's full contract price (itemized) for the services requested.
Price and description of any additional services beyond the scope of
services listed above.
Proposed price increase for possible second and third terms of
contract.
W-9 form

Vehicle, general liability and workers' comp insurance certificates
References (including contact information) of three previous
customers (current or former) who have used the vendor's services.
Oath
Drug-free workplace certification
Proposals will be evaluated on:
* Conformance to minimum requirements listed in this RFP;
* Proposed work plan, staffing, and equipment schedule:
* References from previous customers;
* Cost of services (including proposed increases for additional contract
terms)
Conflict of Interest: Vendors shall disclose any potential conflicts of
interest and existing business relationships they may have with the City. If
requested by the City, vendors should provide all pertinent information
regarding ownership of their company at the City's request.
Addenda to RFP: If the City determines that an amendment is required to
this RFP, or if questions are received from potential respondents, the City
Representative will post a written addendum on the City Website at
http://www.brunswickga.org (the "City Website") and upon posting will be
deemed to form part of this RFP. No amendment of any kind to the RFP is
effective unless it is posted in a formal written addendum on the City
Website. Upon submitting a Proposal, Proponents will be deemed to have
received notice of all addenda that are posted on the City Website.
Negotiations and Contract award: The City is under no obligation to
accept any Proposal submitted. The City reserves the right in its sole
discretion to waive informalities in, or reject any or all Proposals, or to
accept any Proposal deemed most favorable in the interest of the City or
cancel the competition at any time without award. Thereafter, the City may
issue a new Invitation Request, sole source or do nothing.
-End of This Section

APPENDIX A
PROJECT AREA MAPS