Newburgh Road Rehabilitation

CITY OF WESTLAND
Newburgh Road Rehabilitation
Advertisement, Instructions to Bidders, General Conditions of
Construction Contract, Contract, Specifications
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Mayor and Council
City of Westland
Mayor Kevin Coleman
Council
Mike McDermott LeKisha Maxwell
Emily Bauman Antoinette Martin
Melissa Sampey Andrea Rutkowski
John Sullivan
Shannon Inman, City Clerk
Nicholas Bayley, P.E., Director of Public Services
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69036 June 2026

TABLE OF CONTENTS
PART I - BIDDING REQUIREMENTS PAGE NO.
Invitation to Bid ............................................................................................................................... AB-1
Instructions to Bidders .................................................................................................................... IB-1-4
Special Instructions to Bidders .................................................................................................... SIB-1-3
PART II - CONTRACT FORMS
Proposal EXHIBIT A ......................................................................................................................... A-1
Itemized Pay Item Sheet ..................................................................................................................... A-2
Agreement .................................................................................................................................... AG-1-4
Exhibit B: Performance Bond ........................................................................................................ B-1-2
Exhibit C: Payment Bond ............................................................................................................... C-1-2
Exhibit D: Maintenance and Guarantee Bond ................................................................................. D-1-2
Contractor's Affidavit for Current Estimate .................................................................................... CA-1
Contractor's Affidavit for Final Estimate ........................................................................................ CA-2
Contractor's Affidavit for Construction Materials .......................................................................... CA-3
Contractor's Affidavit for Site Visit and Understanding ................................................................. CA-4
PART III - CONDITIONS OF THE CONTRACT
Article 1 - Definitions ................................................................................................................ GC-1-2
Article 2 - Preliminary Matters ..................................................................................................... GC-3
Article 3 - Contract Documents: Intent and Reuse ...................................................................... GC-4
Article 4 - Availability of Lands; Physical Conditions; Reference Points ................................... GC-5
Article 5 - Bonds and Insurance ................................................................................................ GC-6-9
Article 6 - Contractor's Responsibility................................................................................... GC-10-15
Article 7 - Work by Others ......................................................................................................... GC-16
Article 8 - Owner's Responsibility .............................................................................................. GC-17
Article 9 - Engineer's Status During Construction ................................................................. GC-18-19
Article 10 - Changes in Work ..................................................................................................... GC-20
Article 11 - Change of Contract Price ................................................................................... GC-21-23
Article 12 - Change of Contract Time ........................................................................................ GC-24
Article 13 - Warranty and Guarantee: Tests and Inspections; Correction, ........................... GC-25-26
Removal or Acceptance of Work
Article 14 - Payments to Contractor and Completion ............................................................ GC-27-29
Article 15 - Suspension of Work and Termination ................................................................ GC-30-31
Article 16 - Miscellaneous .......................................................................................................... GC-32
Article 17 - Construction Follow-up ........................................................................................... GC-33
PART IV - STANDARD SPECIFICATIONS
Audio/Video Route Survey .............................................................................................................. SS-1
Soil Erosion and Sediment Control .................................................................................................. SS-2
Traffic Maintenance and Control .................................................................................................. SS-3-4
Removing Pavement ......................................................................................................................... SS-5
Adjusting Structures ......................................................................................................................... SS-6
Reconstructing Structures ................................................................................................................. SS-7
Earthwork .................................................................................................................................... SS-8-13
Aggregate Base (CIP) ................................................................................................................ SS-14-15
Concrete Pavement .................................................................................................................... SS-16-18
69036 TOC-1 June 2026

Concrete Pavement Restoration ................................................................................................ SS-19-21
Concrete Curb and Gutter ............................................................................................................... SS-22
Concrete Sidewalk ..................................................................................................................... SS-23-24
Concrete ADA Ramp ................................................................................................................ SS-25-26
Sprinkler Repairs ............................................................................................................................ SS-27
Joint and Crack Sealing ............................................................................................................. SS-28-31
Restoration................................................................................................................................. SS-32-35
Permanent Signage ......................................................................................................................... SS-36
Pavement Marking Applications ............................................................................................... SS-37-40
Polyurea Pavement Markings .................................................................................................... SS-41-42
Witness, Log ................................................................................................................................... SS-43
Project Cleanup .............................................................................................................................. SS-44
Idled Equipment ............................................................................................................................. SS-45
PART V - SPECIAL PROVISIONS
Utility Coordination ......................................................................................................................... SP-1
Construction Staking ........................................................................................................................ SP-2
PART VI - MEASURE AND METHOD OF PAYMENT
Mobilization .................................................................................................................................... MP-1
Audio/Video Route Survey ............................................................................................................. MP-1
Traffic Maintenance and Control ................................................................................................. MP-1-2
Soil Erosion and Sedimentation Control ......................................................................................... MP-2
Removing Curb and Gutter ............................................................................................................. MP-2
Removing Pavement ........................................................................................................................ MP-2
Removing Pavement, Concrete Repair ......................................................................................... MP-2-3
Removing Sidewalk ........................................................................................................................ MP-3
Adjusting Structures ........................................................................................................................ MP-3
Reconstructing Structures ................................................................................................................ MP-3
Earthwork ........................................................................................................................................ MP-3
Aggregate Base (CIP) ................................................................................................................... MP-3-4
Aggregate Base (Base Repair) ........................................................................................................ MP-4
Lane Tie, Epoxy Anchored.............................................................................................................. MP-4
Concrete Curb and Gutter ................................................................................................................ MP-4
Concrete Pavement Repair ........................................................................................................... MP-4-5
Concrete Drive Approach ................................................................................................................ MP-5
Concrete Sidewalk ........................................................................................................................ MP-5-6
Concrete Sidewalk Ramp ................................................................................................................ MP-6
Detectable Warning Tiles ................................................................................................................ MP-6
Polyurea Pavement Markings .......................................................................................................... MP-7
Restoration....................................................................................................................................... MP-7
Sprinkler Repairs ............................................................................................................................. MP-7
Joint and Crack Sealing ................................................................................................................ MP-7-8
Project Cleanup ............................................................................................................................... MP-8
Witness Log .................................................................................................................................... MP-8
PART VII - ATTACHMENTS
11"x17" Plans
Log of Project
Soil Boring Report
69036 TOC-2 June 2026

PART I
BIDDING REQUIREMENTS
69036 June 2026

INVITATION TO BID
CITY OF WESTLAND
WAYNE COUNTY, MICHIGAN
NEWBURGH ROAD REHABILITATION
The City of Westland is accepting proposals for the
NEWBURGH ROAD REHABILITATION
in the City of Westland, Wayne County, Michigan
The proposed project consists of the concrete rehabilitation including removal and replacement of
concrete pavement sections, ADA sidewalk ramp upgrades, and permanent pavement markings. The
work area is located on Newburgh Road from Warren Road to Joy Road. Bids will be received by the
City of Westland until the date and time listed below. The anticipated start date, weather permitting,
is August 10, 2026 and substantially completed by October 30, 2026 with final completion by
November 13, 2026.
Three (3) copies of the bid proposals will be received by: Purchasing Division
City of Westland
36300 Warren Road
Westland, MI 48185
Until Tuesday, July 21st, 2026 at 10:30am (local time)
Bids shall be publicly opened and read on:
Tuesday, July 21st, 2026 at 10:30am (local time) at: City of Westland
36300 Warren Road
Westland, MI 48185
The Contract Documents may be examined at Hennessey Engineers, Inc., Southgate, Michigan,
Construction Association of Michigan, Bloomfield Hills, Michigan, Construction News Service,
Oakbrook, Illinois and Construction News Corp, Cleveland, Ohio.
Contract documents will be available electronically at no charge starting Thursday, July 2nd, 2026
after 1:00pm through Michigan Intergovernmental Trade Network (MITN) at
www.bidnetdirect.com/mitn. A public viewing copy is available at the City of Westland, 36300
Warren Road, Westland, MI 48185.
Additionally, hard copy contract documents may be purchased at: Hennessey Engineers, Inc.,
13500 Reeck Road, Southgate, Michigan, 48195 upon payment of a fee of $50.00 per set, $65.00 if
mailed, which is nonrefundable.
Please contact Hennessey Engineers at 734-759-1600, 24 hours in advance to request a hard
copy. Also, plans are now available on CD for a fee of $10.00 per CD or if mailed, $20.00.
All questions shall be directed to Curtis Robb by email at cprobb@hengineers.com. All questions
must be submitted by minimum five (5) business days prior to Tuesday, July 21st.
Bidders must deposit, with their bid, surety in the form of a certified check, bank draft, or bid bond, in
the sum of five percent (5%) of the amount of the proposal. The OWNER reserves the right to
waive any information or to reject any and/or all bids. Bidders may not withdraw their bid within
60 days after the date of bid opened.
City of Westland
City Clerk
69036 AB-1 June 2026

INSTRUCTIONS TO BIDDERS
Defined Terms
Disputes with respect to the definitions of any terms shall be resolved by Hennessey Engineers, Inc.,
("ENGINEER"). The term "Successful Bidder" shall mean the qualified Bidder but not necessarily
the lowest Bidder to whom The City of Westland ("OWNER") (on the basis of OWNER's
evaluation) makes an award.
Copies of Bidding Documents
1. Sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the
advertisement or invitation may be obtained from ENGINEER (unless another issuing officer
is designated in the advertisement or Invitation to Bid).
2. Complete sets of Bidding Documents shall be used in preparing bids. Every Bidder shall
ascertain that every set the Bidder obtains from the OWNER or ENGINEER is complete.
Neither OWNER nor ENGINEER assumes any responsibility for errors or misinterpretations
resulting from the use of incomplete sets of the Bidding Documents.
3. OWNER and ENGINEER, in making copies of Bidding Documents available on the above
terms, do so only for the purpose of obtaining bids for the work and do not confer a license or
grant for any other use of the Bidding Documents by the Bidder.
Qualifications of Bidders
To demonstrate qualifications to perform the work, each Bidder must be prepared to submit within
five (5) days of OWNER's or ENGINEER's request, written evidence of any information deemed
necessary by the ENGINEER for bid evaluation, including, but not limited to, financial data, previous
experience, evidence of authority to conduct business in the jurisdiction where the project is located
or covenant to obtain such qualification prior to award of the contract. Failure to submit any such
data within the five (5) day period shall give the OWNER and the ENGINEER the right to finally
reject the CONTRACTOR's bid.
Examination of Contract Documents and Site
1. Before submitting a bid, each Bidder must (a) examine the Contract Documents thoroughly;
(b) visit the site to familiarize itself with local conditions that may, in any way, affect cost,
progress or performance of the work; (c) familiarize itself with federal, state and local laws,
ordinances, rules and regulations that may, in any way, affect cost, progress or performance
of the work; and (d) study and carefully correlate Bidder's observations with the Contract
Documents.
2. Request may be made for the identification of those reports of investigations and tests of
subsurface and latent physical conditions on the site or otherwise affecting cost, progress or
performance of the work, which have been relied upon by ENGINEER in preparing the
Contract Documents. OWNER may make copies of such reports available to any Bidder
requesting them. Before submitting its bid, each Bidder shall, at its own expense, prepare
additional investigations and tests as the Bidder may deem necessary to prepare its bid for
performance of the work. The OWNER and ENGINEER make no guarantee as to the
accuracy or the completeness of the reports. Nor are they included in the Contract
Documents.
3. On request, OWNER will provide each Bidder access to the site to conduct investigations and
tests as each Bidder deems necessary for submission of his bid.
4. It is the responsibility of the CONTRACTOR to make whatever arrangements it deems
necessary to obtain access to the property that is not included within the project, including,
69036 IB-1 June 2026

but not limited to, land necessary to obtain access to the project, land for storage of material
and equipment, etc.
5. The submission of a bid will constitute an incontrovertible representation by the Bidder that it
has complied with every requirement of this Article 4 and all other provisions of the Contract
Documents and that the Contract Documents are sufficient in scope and detail to indicate and
convey understanding of all terms and conditions for performance of the work.
Interpretations
All questions relating to the meaning or intent of the Contract Documents shall be submitted to the
ENGINEER in writing. Replies, if any, may be issued if ENGINEER decides it to be in the interest
of the project, by addenda mailed or delivered to all parties recorded by ENGINEER as having
received the Bidding Documents. ENGINEER reserves the right not to answer questions received
less than 10 days prior to the date for opening of bids. Only questions answered by formal written
addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.
Contract Time
The number of days within which, or the date by which, the work is to be completed (the Contract
Time) is set forth in the Bid Form and shall be included in the Agreement.
Substitute Material and Equipment
The Notice of Award shall be based on the materials and equipment described in the Contract
Documents without consideration of possible substitute of "or equal" items.
Subcontractors
If the ENGINEER requires the identity of certain SUBCONTRACTORs and other persons and
organizations to be submitted to OWNER in advance of the Notice of Award, the Successful Bidder,
and any other Bidder so requested shall, within five (5) days after the day of the bid opening, submit
to OWNER a list of all SUBCONTRACTORs and other persons and organizations (including those
who are to furnish the principal items of material and equipment) proposed for those portions of the
work as to which such identification is so required.
Such a list shall be accompanied by an Experience Statement with pertinent information as to similar
projects and other evidence of qualifications for each such SUBCONTRACTOR, persons and
organization. If OWNER or ENGINEER has any objection to any proposed SUBCONTRACTOR,
other person or organization, either may, before giving the Notice of Award, request the Successful
Bidder to submit an acceptable substitute without an increase in bid price. If the apparent Successful
Bidder declines to make any such substitution, the Contract shall not be awarded to the Successful
Bidder. The Successful Bidder's unwillingness to make such substitution will not constitute grounds
for sacrificing its bid security. After giving the Notice of Award, if the OWNER or ENGINEER,
after due investigation, has reasonable objection to any SUBCONTRACTOR, other person or
organization, either may request the Successful Bidder to provide an acceptable substitute without an
increase in the contract price. In such a case, neither the OWNER nor the ENGINEER shall be liable
for any damages or remedies of either the CONTRACTOR or the SUBCONTRACTOR and other
person or organization, of this provision of the Contract prior to the parties being contractually bound.
Bid Form
1. The Bid Form attached hereto; additional copies may be obtained from ENGINEER after
payment of the required charge.
69036 IB-2 June 2026

2. Bid Forms must be completed in ink or by typewriter but not pencil. The bid price of each
item on the form must be stated in words and numerals. In the event of an inconsistency, the
words will take precedence. However, if, in the opinion of the ENGINEER, the
inconsistency is substantial, then the ENGINEER shall have the authority to consider the
CONTRACTOR's bid non-uniform, and void and award the contract to another Bidder
without the ENGINEER or OWNER incurring any liability to the rejected Bidder.
3. Bids by corporation must be executed in the corporate name by the president or a vice
president (or other corporate officer accompanied by evidence of authority to sign) and the
corporate office must be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown below the signature.
4. Bids by partnerships must be executed in the partnership name and signed by a partner whose
title must appear under the signature. The address of the partnership must be included below
the signature of the partner.
5. All names must be type or printed below the signature.
6. The bid shall contain an acknowledgment of receipt of all addenda prepared by the
ENGINEER (the numbers of which shall be filled in on the Bid Form).
7. The address to which communications regarding the bid are to be directed must be included.
Submission of Bids
Bids shall be submitted at the time and place indicated in the Invitation to Bid and shall be included in
an opaque sealed envelope shall be enclosed in a separate envelope with the notation "BID
ENCLOSED" on the face thereof.
Modification and Withdrawal of Bids
1. Bids may be modified or withdrawn by an appropriate document duly executed (in the
manner that a bid must be executed) and delivered to the place where bids are to be submitted
at any time prior to the opening of bids.
2. If, within 24 hours after bids are opened, any Bidder files a duly-signed written notice with
OWNER, and promptly thereafter demonstrates to the reasonable satisfaction of OWNER
that there was a material and substantial mistake in the preparation of his bid, that Bidder may
withdraw his bid and the bid security will be returned. Thereafter, that Bidder will be
disqualified from further bidding on the work.
Opening of Bids
Bids will be opened publicly; they will be read aloud and an abstract of the amounts of the base bids
and major alternates, if any, will be made available after the opening of bids.
Bids to Remain Open
All bids shall remain open for 60 days after the date of the bid opening. However, the OWNER may,
in its sole discretion, release any bid and return the bid security prior to that date.
Award of Contract
1. OWNER shall have the right to reject any bid, to waive any and all informalities, to negotiate
contract terms with the Successful Bidder, and to disregard all non-conforming, non-
responsive or conditional bids. Discrepancies between the indicated sum of any column of
figures and the correct sum thereof shall be resolved in favor of the correct sum. However, if,
in the opinion of the ENGINEER, the conflict is substantial, then the OWNER shall have the
right to consider the CONTRACTOR's bid non-uniform, void the bid and award the Contract
to another Bidder. The ENGINEER or OWNER shall incur no liability to the rejected
Bidder.
69036 IB-3 June 2026

2. In evaluating bids, the OWNER and ENGINEER shall consider the qualifications of the
Bidders, whether or not the bids comply with the prescribed requirements, alternates and unit
prices, if requested in the Bid Forms, and any other consideration the OWNER or
ENGINEER deems pertinent. OWNER may accept alternates in any order or combination.
3. The OWNER and ENGINEER may consider the qualifications and experience of
SUBCONTRACTORs and other persons and organizations (including those who are to
furnish the principal items or material or equipment) proposed for those portions of the work
as to which the identity of SUBCONTRACTORs and other persons or organizations must be
submitted. Operating costs, maintenance considerations, performance data and guarantee of
materials and equipment also may be considered by OWNER and ENGINEER.
4. The OWNER and ENGINEER may conduct such investigations as they deem necessary to
assist in the evaluations of any bid and to establish the responsibility, qualifications and
financial ability of the Bidders, proposed SUBCONTRACTORs and other persons and
organizations to do the work in accordance with the Contract Documents.
5. The OWNER shall have the right to reject the bid of any Bidder who does not pass any such
evaluation to OWNER's and ENGINEER's satisfaction.
6. If the contract is to be awarded, it will be awarded to the Bidder whose evaluation by
OWNER confirms to OWNER that the award will be in the best interests of the project.
7. If the contract is to be awarded, OWNER will give the Successful Bidder a Notice of Award
within 60 days after the date of the bid opening.
Signing of the Agreement
When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied by at least
five (5) unsigned counterparts of the Agreement and all other Contract Documents. Within 10 days
thereafter, CONTRACTOR shall sign and deliver all signed counterparts of the Agreement to the
OWNER with all other Contract Documents attached. Within 15 days thereafter, OWNER will
deliver all fully signed counterparts to CONTRACTOR. ENGINEER will identify those portions of
the Contract Documents not fully signed by OWNER and CONTRACTOR and such identification
shall be binding on all parties.
These instructions to bidders are incorporated in the contract and made a part thereof.
69036 IB-4 June 2026

SPECIAL INSTRUCTIONS TO BIDDERS
It is the intent of the OWNER that the CONTRACTOR shall complete all work as provided in the
contract documents. However, the OWNER reserves the right to delete locations shown in the
contract documents and to add additional locations within the City of Westland.
Bid Prices
Bid prices shall remain firm for 60 days and shall include all costs associated with materials,
equipment, tools, labor, signing, incidentals and transportation necessary to fully complete the project
in compliance with the Specifications.
ENGINEER
1. The ENGINEER, Hennessey Engineers, Inc., shall have general supervisory authority to stop
the work whenever such stoppage may be necessary to ensure the proper execution of the
contract. The ENGINEER also shall have authority to reject any work or materials, which do
not conform to the contract, to resolve any questions regarding the Contract Documents, and
to provide any interpretation of the Contract Documents.
2. The CONTRACTOR shall immediately report to the Engineer any questionable or obvious
error or omission in the Contract Documents and shall not proceed with the work until the
ENGINEER has addressed the error or omission.
3. Questions regarding the plans and specifications for this project may be directed to Curtis P.
Robb at (734) 759-1600. The ENGINEER shall have to the right to inspect any materials to
be used by the CONTRACTOR in performing its work with respect to this contract.
4. The OWNER and ENGINEER do not assume any liability for the availability of materials,
equipment or components required under this contract.
5. Materials, equipment, components or completed work not in compliance with the Contract
Documents may be rejected by the ENGINEER or designated representative, and shall be
replaced by the CONTRACTOR at no cost to the OWNER or ENGINEER.
Responsibility of CONTRACTOR
1. The CONTRACTOR shall be responsible for its work. The CONTRACTOR assumes all risk
of damage to its work under the contract and agrees to defend and indemnify the OWNER
and ENGINEER against any and all claims arising out of, or related to, its work under the
contract.
2. The CONTRACTOR shall be held responsible for the satisfactory and complete execution of
its work under the contract. The CONTRACTOR shall provide, without extra charge, all
incidental items required as a part of its work under the contract, even if not particularly
specified or indicated.
3. All work performed by the CONTRACTOR shall comply with any and all industry standards
and federal, state and local codes, statutes and ordinances which shall be considered as
included as part of the Contract Documents.
4. Any reference in these documents to Standard Specifications shall mean the latest revision of
those Specifications and shall become a part of the Contract Documents. Any part of the
work not completely detailed in these documents, or referenced in a Standard Specification,
shall be governed by the latest edition of the proper industry document.
5. The CONTRACTOR shall supervise its work under the contract and shall have a competent
person on site at all times when work is performed.
6. The CONTRACTOR shall daily remove all rubbish and accumulated materials resulting from
its work under this contract.
69036 SIB-1 June 2026