22-08 New Rotary Cutter w/Single Right Side Wing

Agency: Houston County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Oct 18, 2021
Due Date: Oct 28, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Position:

22-08 New Rotary Cutter w/Single Right Side Wing

Start Date/Time:

10/17/2021 08:00 AM

End Date/Time:

10/28/2021 02:00 PM

Procedures:

Please see attached.

22-08.pdf

Attachment Preview

HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 KINGS CHAPEL ROAD PERRY, GEORGIA 31069-2828
(478) 218-4800 FACSIMILE (478) 218-4805
MARK E. BAKER
PURCHASING AGENT
October 15, 2021
Dear Vendor:
The Houston County Board of Commissioners is soliciting sealed bids for the provision of
One (1) New 2022 Year Model Rotary Cutter with Single Right Side Wing for use by the
Houston County Roads Department. Our minimum specifications and instructions to bidders
are attached. Please quote your bid price FOB destination.
To receive consideration, your sealed bid will be accepted in the Purchasing Department office
ONLY, located at 2020 Kings Chapel Road, Perry, Georgia 31069-2828, until 2:00 p.m. on
Thursday, October 28, 2021.
Your sealed bid package MUST be marked:
SEALED BID #22-08:
One (1) New 2022 Year Model Rotary Cutter with Single
Right Side Wing
(ROADS DEPARTMENT)
and received at the above address before the 2:00 p.m. deadline on Thursday,
October 28, 2021. Delivery date must be stated on your bid quote.
Bids will be evaluated, recapped and presented to the Board of Commissioners during their
regularly scheduled meeting on Tuesday, November 2, 2021 at 9:00 a.m. at the
Houston County Superior Courthouse in Perry, Georgia. Bid award will be based on the best
value to Houston County.
HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL OR ANY PART OF
YOUR BID AND WAIVE ALL INFORMALITIES.
If you should have any questions regarding this bid request, please contact me at the above
listed telephone number.
Sincerely,
Enclosures
MARK E. BAKER
PURCHASING AGENT
HOUSTON COUNTY BOARD OF COMMISSIONERS
HOUSTON COUNTY BOARD OF COMMISSIONERS
BID #22-08 – ONE (1) EACH
NEW 2022 ROTARY CUTTER WITH SINGLE RIGHT SIDE WING
ROADS AND BRIDGES DEPARTMENT
BID SPECIFICATIONS
Must conform to the following minimum specifications:
MEETS SPECS
YES
NO
1. Minimum of 10’5” Cutting Width
2. 2”-14” Cutting Height
3. 4” Cutting Capacity w/Stump Jumper Pans and 5” Pivoting Updraft Blades
4. Wing Cutting Angles of 90 Degrees Up and 25 Degrees Down
5. Cast Steel Deck to Wing Hinge
6. Divider Gearbox Rating of 260HP with Oil Level Sight Gauge/Glass
7. Center and Wing Gearbox Rating of 210HP Oil Level Sight Gauge/Glass
8. Minimum of 5-Year Gearbox Warranty
9. Driveshaft 540 RPM – Category 5 Minimum w/Clutch Pack
10. 7 Gauge Steel Deck w/Deck Rings, 13” Sidebands and Bolt on Skids
11. Double Chain Guarding Front and Rear
12. Heavy Duty Foam Filled Forklift Tires w/4MM Thickness Each
13. 4 Tires Minimum
14. Equal Angle Drawbar Hitch w/Safety Chains and Tongue Jack
15. Safety Lighting and SMV for Transport
18. Hydraulic Circuits w/Hoses for Wing and Deck Lift
19. Manufacturer’s Specification Sheet Included in Bid Package
HOUSTON COUNTY BOARD OF COMMISSIONERS
BID #22-08 – ONE (1) EACH
NEW 2022 ROTARY CUTTER WITH SINGLE RIGHT SIDE WING
ROADS AND BRIDGES DEPARTMENT
BID CERTIFICATION
Make/Year Model Bid:
Projected Delivery Date:
Bid Price
Warranty:
I hereby certify that our bid quote meets or exceeds Houston County’s
specifications. In compliance with this bid request, bidder agrees if this bid is
accepted within thirty (30) days from opening, to furnish any or all items upon
which prices are quoted, at the price set opposite each item, and to deliver as bid.
By signing below, I also certify that I have read, understand and am able to comply
with all requirements included in this bid package.
Company Name
Contact Person
Address
Telephone Number
Fax Number
E-Mail Address
Authorized Signature
Printed Name
Date
Contact Person:
Mark E. Baker, Purchasing Agent
Houston County Board of Commissioners
Purchasing Department
2020 Kings Chapel Road, Perry, GA 31069-2828
Telephone: 478-218-4800
mbaker@houstoncountyga.org
HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 Kings Chapel Road Perry, GA 31069-2828
Telephone (478) 218-4800 FAX (478) 218-4805
MARK E. BAKER
PURCHASING AGENT
mbaker@houstoncountyga.org
INSTRUCTIONS/GENERAL SPECIFICATIONS TO BIDDERS: The following will bind bidders to the
terms and conditions herein set forth, except as specifically qualified in any special bid and
contract terms issued with any individual bid. Any questions or clarifications may be directed to
Mark E. Baker, Purchasing Agent.
1. Bid Awards will be based on the best value to Houston County. Bids should be tabulated, totaled, and
checked for accuracy. The unit price will prevail in case of errors. Quote all prices FOB Destination.
Destination to be specified at time of order. All required information should be included in your bid for
your proposal to receive full consideration. The following criteria are used in determining low
responsible bidders:
(a) Ability, capacity, and skill of bidder to perform required service;
(b) Whether bidder can perform service promptly or within specified time;
(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;
(d) The performance of previous contracts;
(e) The suitability of equipment or material for County use;
(f) The ability of bidder to provide future maintenance and parts service; and
(g) Local preference: Bids awarded to local vendors contribute to the local tax base and will,
therefore, be given special consideration when bidding against outside vendors. Bids received
from vendors within the confines of the County will be given preference if their bid is within three
percent (3%) of the low bid submitted by any out-of-County bidder. This policy does not apply to
any purchases of materials, equipment or services in excess of $150,000.00. On those cases, the
Board of Commissioners will make their decision based on the lowest and best bid as submitted.
2. Bidder Requirements: All bidders must be recognized dealers in the materials, services or equipment
specified and be qualified to advise in their application or use. A bidder at any time requested must
satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability
and experience to satisfactorily execute the contract in accordance with the provisions of the contract in
which they are interested.
3. Specifications: Houston County will reject any materials, supplies or equipment that do not meet
specifications, even though bidder lists the trade name or names of such materials on the bid or price
quotation form.
4. Sales Tax: Houston County Board of Commissioners is exempt from all State Sales Tax and Federal
Excise Tax.
5. Sealed Bids: shall be addressed to the Houston County Purchasing Department,
2020 Kings Chapel Road, Perry, Georgia 31069-2828. NO OTHER county offices will accept bids
unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED IN BIDS WILL BE
ACCEPTED OR CONSIDERED FOR AWARD.
6. Vehicles and Motorized Equipment: Delivery is to be made to the address listed above unless
expressly indicated on the Houston County Board of Commissioners official purchase order. Low
bidder shall provide the following:
Revised 02/27/2017
Instructions/General Specifications to Bidders
Page 1 of 4 Pages
HOUSTON COUNTY BOARD OF COMMISSIONERS
PURCHASING DEPARTMENT
2020 Kings Chapel Road Perry, GA 31069-2828
Telephone (478) 218-4800 FAX (478) 218-4805
MARK E. BAKER
PURCHASING AGENT
mbaker@houstoncountyga.org
(a) Check for Tag and Title Fee: $21.00 per vehicle. Your check must be made payable to:
HOUSTON COUNTY TAX COMMISSIONER.
(b) Three (3) keys per vehicle.
(c) Window sticker (original) and/or line setting sheet from each vehicle.
(d) Certificate of Origin.
(e) Manufacturer Specification Sheet.
(f) MV-1 Motor Vehicle Tag/Title Application.
(g) Odometer Statement.
(h) Owner/Operator Manual.
(i) Your invoice dated the day of delivery.
7. Vehicle General Specifications: Requirements specified herein shall apply to all vehicles purchased by
Houston County. This specification is not complete without specific requirements in the detail
specifications. In the event of conflict between these general specifications and the detail
specifications listed in the specific bid, the detail specifications listed on the specific bid will apply.
(a) Applicable Documents: Reference to publications in the detailed specifications shall apply to those
issues in effect on the date of the invitation to bid, unless otherwise specified.
(b) Components, Assemblies and Accessories: The vehicle shall have all of its components,
assemblies, and accessories installed and shall be delivered to the County meeting or exceeding
all applicable requirements of the Environmental Protection Agency Regulations, Federal Motor
Vehicle Safety Standards, Federal Motor Carrier Safety Regulations and Industry Specifications,
Standards and Regulations that are in effect on the date of manufacture. (Note: All components,
assemblies, and accessories shall be factory installed unless otherwise noted.)
(c) Controls, Instruments and Operating Machines: Located for left-hand drive. Complete and
conveniently accessible to driver. Instruments and controls clearly identified as to function.
(d) Cooling Systems: Liquid pressurized forced circulation type, consisting of the necessary
components of such design and capacity to maintain the engine at optimum safe temperature
under all operating conditions without any loss of coolant. Optimum engine temperatures shall be
maintained with the vehicle loaded and continuously operating at all drivable altitudes and grades
in ambient temperatures ranging from minus 30 to 120 degrees Fahrenheit. Thermostat controlled
and suitable for operation with permanent type antifreeze solution. Easily accessible drain outlets
shall be provided to allow complete cooling system drainage. Coolant recovery system to be
furnished.
(e) Design: New models in current productions, complete with all necessary components and
accessories customarily furnished, together with such modifications as may be necessary to
enable the vehicle to function reliably and efficiently in sustained operation. Design to permit
accessibility for maintenance purposes with minimal disturbance of other components or
assemblies. The term “heavy duty” as used to describe an item, shall be defined to mean in
Revised 02/27/2017
Instructions/General Specifications to Bidders
Page 2 of 4 Pages

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