New Office Building

LEE COUNTY

Life works well here

Request for Proposal
New Office Building
Lee County Sheriff's Office
RFP #052126

The Lee County Board of Commissioners is accepting proposals from qualified vendors for a proposed
new building project at the Lee County Sheriff's Office. The proposed project is the Design-Build-
Construction of an office building, located at 119 Pinewood Rd, Leesburg, Georgia 31763.
Contract information, bid form, and other related information are enclosed. All work completed shall
comply with all County standards and Georgia minimum standard building code requirements. Permit
review, approval and inspections are required however permit fees will be waived.

There will be a required pre-bid meeting on Thursday, April 30, 2026 at 10:00am in the Opal
Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North, Leesburg,
Georgia 31763. All bidders must attend the pre-bid meeting to submit a bid/proposal.

If you choose to submit a written proposal on this project, your sealed proposal must be marked
"Sheriff's Office Building Project" and delivered to the Lee County Clerk's Office at the T. Page
Tharp Building located at 102 Starksville Avenue North, Leesburg, Georgia 31763 no later than
10:00am on May 21, 2026. All proposals will be opened during a public bid opening at 10:05am on
May 21, 2026 in the Opal Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville
Avenue North, Leesburg, Georgia 31763. The public is invited to attend this bid opening. No proposal
shall be withdrawn for a period of 60 days after the bid opening.

The proposal results will be presented and subsequently discussed by the Lee County Board of
Commissioners at their regularly scheduled work session on June 9, 2026 at 6:00pm in the Opal
Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg,
Georgia 31763.

Bidders are required to examine all maps, plans, drawings, specifications and data mentioned in the
specifications, contracts, or proposals on file with Lee County at 102 Starksville Avenue North
Leesburg, Georgia, or at such other location or locations established by Lee County from time to time
with respect to such proposed project. No plea of ignorance of conditions that exist or that may exist
after the date of these instructions, or of any conditions or difficulties that may be encountered in the
execution of the work under any contract issued hereunder, resulting from the bidders failure to make
the necessary examinations and investigations, shall be accepted as an excuse for any failure or
omission on the part of the successful bidder to fulfill in every detail all requirements of any contract
issued hereunder. Nor will such reasons be accepted as a basis for any claims whatsoever for extra
compensation, change orders, or an extension of time to complete the required work under the contract
issued hereunder.

Any bid/proposa! submitted unsealed, unsigned, fax transmissions, email transmissions, or received
subsequent to the aforementioned date and time, will be disqualified. Contractors are responsible for

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informing any commercial delivery service, if used, of all delivery requirements and for ensuring that
the required address information appears on the outer wrapper or envelope used by such service. The
submittal must be signed by a company officer who is legally authorized to enter into a contractual
relationship in the name of the contractor. Failure to comply with the written requirements for this project
may result in disqualification of the submittal by the Lee County Board of Commissioners.

The Board of Commissioners reserves the right to accept or reject any or all bids received and/or
disregard informalities or irregularities in the Bids received. There will be no addendums to the
contract once the contract has been accepted and signed, unless initiated by the County. If
additional information is needed, please contact Mike Sistrunk, Public Works Director, at (229) 759-
6028 or msistrunk@leecountyga.gov. The Lee County Board of Commissioners is an Equal
Opportunity Employer.

In the event that any corrections or amendments to this Request for Proposals are deemed necessary
or appropriate, such corrections or amendments shall be issued by the Lee County Board of
Commissioners in written addenda issued prior to the due date for proposals. Potential Bidders should
not rely on any representations, statements or explanations other than those made in this document
or in any addenda to this document. Where there appears to be a conflict between this Request for
Proposal/Invitation to Bid and any addenda issued, the last addenda issued will prevail. Addenda will
be published on the Lee County Board of Commissioners' website at www.leecountyga.gov. Potential
Bidders are encouraged to check such website regularly for immediate access to issued addenda.

All expenses involved with the preparation and submission of the Proposal/Invitation to Bid to the Lee
County Board of Commissioners, or any work performed in connection therewith is the responsibility
of the Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this
document unless clearly and specifically noted otherwise in the proposal. This RFP/ITB shall not
obligate Lee County to award a contract or pay any costs incurred in preparing a bid.

The Lee County Board of Commissioners operates with a five (5) member County Commission. It is
possible that Bidder/Proposer(s) may need to make one or more appearances at County Commission
meetings to answer questions or present results. The documentation provided herein is intended to
provide a common methodology of development and basic technical skills for proposal purposes. The
Lee County Board of Commissioners shall select the most suitable option at the time of approval.

Your written bid/proposal must include at a minimum:

Completed attached bid form with total cost of services

A bid bond, or an irrevocable letter of credit, or a cashier's check in the amount of 5% of the bid
amount, payable to the Lee County Board of Commissioners, from a company authorized to do
business with the State of Georgia

Written oath stating that the contractor has not restricted competitive bidding with an authorized
signature, attached

In addition, the successful contractor shall submit the following items within ten calendar business days

of written notification from the county of the bid award:

Proof of worker's compensation insurance if required by Georgia law

Proof of general liability insurance in the amount of at least $500,000.00 naming Lee County Board
of Commissioners as an additional insured

Proof of automobile liability insurance in the amount of at least $500,000.00 naming Lee County
Board of Commissioners as an additional insured

A Performance Bond in the amount of the bid will be required should the project cost be determined
to be $100,000.00 or higher. The Performance Bond shall be payable to the Lee County Board of
Commissioners from a company authorized to do business in the State of Georgia.

A Payment Bond in the amount of the bid will be required should the project cost be determined to
be $100,000.00 or higher. The Payment Bond shall be payable to the Lee County Board of
Commissioners from a company authorized to do business in the State of Georgia.

The following items will be provided by the County upon notification of award:

Written certification that the contractor operates a drug free workplace in accordance with
O.C.G.A. 50-24-1 through 50-24-6

Completed SAVE Affidavit

Completed Contractor's Affidavit

Completed Sub-Contractor's Affidavit, if applicable

Once all required forms are received, the County will prepare and provide a contract, which must be
signed within 10 calendar days of receipt. Upon signing/acceptance of said contract, the contractor will
receive a notification that they may proceed with project.

Contract Information
The Contractor Shall:

1. Verify the quantities of all materials needed.
2. Include the cost for the following items in the item unit price on the bid form, but not limited to:
a. Labor and materials required for the construction of a proposed Type V-B light frame office
building (complete) in accordance with the attached concept plans (See Exhibits A and
B).
b. Further details of the office space in question will be provided at the Pre-Bid Meeting.
3. The contractor shall provide plans and written schedules to Lee County prior to work commencing.
4. Be responsible for cleaning up respective areas upon completion of installation.
5. Perform all work on this project in accordance with County standards and state minimum codes.

6. Maintain all aspects of the project until the Board of Commissioners accepts the project.

7. Repair any damage done to County property created during the course of work.

8. Submit final construction plans on this project within 60 days of written notification from the county
to proceed.

9. Complete all work on this project by 5:00pm, 90 days from the time the contractor begins work, or
liquidated damages of $100.00 per day will be assessed against the contractor. An extension of
time may be granted by Lee County, in its sole and absolute discretion, beyond the deadline
for project completion, in the event, during the course of the performance of the contract,
the work by the contract cannot be performed as a direct result of inclement weather. No
liquidated damages will be charged or payable with respect to any day that Lee County
determines that the contract work cannot be performed due to inclement weather, and the
date for completion shall be extended day for day for each day that it is determined that the
contractor is unable to perform due to inclement weather.

10. Use only the attached bid form, contract information and information provided in writing as an
addendum to this contract from the pre-bid meeting.

Office Building Specifications

Listed below are the most basic requirements for the proposed building. The bid/proposal for
the building shall include an appropriate design, specifications and construction plans for the
proposed work to include building, foundation and MEP plans (i.e. standard submittal).

Provision of Utilities - Power, water, sewer, site work, parking, paving, E&S, accessibility will
be coordinated/provided by Lee County to within five (5) feet of the building.

Option 1 (see Exhibit A)
(C) 3,200 sq. ft. (40' x 80')

e Interior framed walls minimum 2 x 4 construction with 8' ceilings in offices, bathrooms and closets

Three (3) 3' x 68" entry doors

Six (6) separate offices (two (2) for management and four (4) to divide between additional staff)

Minimum of two (2) accessible restrooms as required (access clarified at pre-bid meeting)

Voting Area/Conference Area with separate ingress/egress

Break area (plan for/provide cabinetry, countertops, refrigerator location, etc.)

Equipment room (intended for mechanical, electrical, mop sink etc.)

e Evidence room (any specific requirements for access, secure door, etc. can be provided at pre-bid
meeting)

e |ITroom
e Secure door between voting/conference area and interior of building

e Building is intended to be climate controlled

degrees

Water heater appropriately sized for the occupancy

e Building shall be insulated and provided with all necessary MEP equipment

e Specific requirements for interior and exterior finishes will be addressed at the pre-bid meeting.
Option 2 (see Exhibit B)

e 4000 sq. ft. (40 degrees x 100')

e Pricing for same building as option 1 with an additional 800 sq.ft. (20x40) climate-controlled

storage area with access door and roll up door. Additional information for this space will be
provided if and when this option is selected.

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Request for Proposal
New Office Building
Lee County Sheriff's Office
RFP #052126

Bid Form

Name of Bidder/ Vendor:

Contact Person:

Mailing Address:

Telephone:

Email:

It is agreed by the undersigned bidder that the signature and submission of this bid
represents the bidder's acceptance of all terms, conditions, and requirements of the bid
specifications and, if awarded, the bid will represent the agreement between the parties.

No addendums will be allowed unless initiated by the County.

The construction of an office building for the Lee County Sheriff's Office, to be
located at 119 Pinewood Rd, Leesburg, Georgia 31763:

Option 1 (3200 sq. ft.) Total Bid Amount:

Option 2 (4000 sq. ft.) Total Bid Amount:

Authorized Signature:

Title:

Name Printed:

Date:

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that | have not directly or indirectly entered into any
agreement, participated in any collusion, nor otherwise taken any action in restraint of free
competitive bidding in connection with this submitted bid.

Authorized Signature:

Name Printed:

Name of Company:

Date:

Option 1

Counters Tops

80 degrees

12'x13'

[= Hallway to Exit

11'x17'

Bathroom

Bathroom

Hallway to Exit

12x11"

i1xit

ixit

11'x16'

EXHIBIT A

Front

100 ft

Counters Tops

'Kitchen

12'x13'

Option 2

Bathroom

Bathroom

Hallway to Exit

12x11'

11'x11'

11x11

11'x17'

Hallway

11'x16'

20'x80'

'a0 teet

EXHIBIT B

Front