New Multi-Use Sports Fields

Agency:	Ohio Facility Construction Commission
State:	Ohio
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 26, 2026
Due Date:	Mar 11, 2026
Solicitation No:	MUN - 100158
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Request for Qualifications (CM at Risk Contract)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name New Multi-Use Sports Fields

Project Location Miami University – Oxford Campus

City / County Oxford / Butler

Owner

Miami University

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound) 4

Response Deadline

Project Number

Project Manager

3/11/2026

2:00 pm local time

MU - 100158

John Porchowsky

Contracting Authority Local Higher Education

Prevailing Wages

State

No. of electronic copies requested (PDF)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to John Porchowsky at

jp@miamioh.edu or 101 S. Fisher Dr, Oxford, OH 45056. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to John Porchowsky at jp@miamioh.edu and Jenny Wethington at

wethinj@miamioh.edu with the project number included in the subject line (no phone calls please). Questions will be

answered and posted to Opportunities page on the OFCC website at https://ofcc.ohio.gov on a regular basis until one week

before the response deadline. The name of the party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Professional design services are being acquired by the Contracting Authority under a separate contract.

The Program of Requirements (“POR”) has been developed as a part of this project by the Architect/Engineer (“A/E”).

All aspects of the project and related issues will be implemented and operated consistent with the Contracting Authority

and/or Owner’s policies and procedures.

Miami University is seeking Construction Manager at Risk (CM) services to construct a new multi-use sports field for its

Oxford Campus to replace Cook Field.

Currently, Miami University students and local community members utilize Cook Field, an eleven-acre, natural and

artificial grass surfaced multi-use recreation field. Cook Field is located on the northeast corner of State Route 73 and

Patterson Avenue. As the only lighted recreation field on campus, it has been a popular option for Miami University

students and community members. It is used primarily for Intramural Sports such as Softball, Flag Football, and Ultimate

Frisbee. Other than Intramural use, the field is available for rental to all other groups. Many student organizations conduct

special events such as Greek Week, First Year Institute Carnival, Relay for Life and many more.

The selected CM will manage the construction of multi-use, synthetic turf sports fields to be located at Chestnut Fields

and adjacent to Millet Hall. These fields will include sports lighting, netting, fencing, and walks

B. Scope of Services

The selected Construction Manager at Risk (“CM”), as a portion of its required Scope of Services and prior to submitting

its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement

detailed cost components, to address the Owner’s project requirements and refine the project schedule. Participate in the

Encouraging Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: provide

constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,

and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering,

project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process,

Construction and Closeout Stage.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

F170-01-2025-OCT

Publish Date: 2/26/2026

Page 1 of 5

Request for Qualifications (CM at Risk Contract) continued

The preconstruction and construction services are generally described below. Subcontracts including but not limited to

Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using

a competitive process. The parties will engage in an “open book” pricing method in which all subcontracted work shall be

based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The

Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's

possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the

Agreement.

Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project

Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum

Price (“GMP”) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value

engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications

are at the stage of completion specified in the Agreement, such partially completed documents (the “Basis Documents”)

shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s

statement of intended scope with respect to such incomplete elements (the “Design Intent Statement”). Contingent upon

the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing

the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for

construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other

firms for completion of the Project.

Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,

compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,

and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All

subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority

reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method: Construction Manager at Risk

2. Role on Project: CMR

3. LEED Status: Certified

4. Sport Field

5. Sports Field Lighting

6. Higher Ed

Funding / Estimated Budget

Total Project Cost $13,200,000

Construction Cost $11,500,000

State Funding $0.00

Other Funding $13,200,000

Anticipated Schedule

CM Preconstruction Services Start

Construction Stage Notice to Proceed

Substantial Completion of all Work

CM Services Completed

04 / 26

05 / 26

08 / 26

09 / 26

EDGE Participation Goal

Percent of the CM’s total compensation

excluding CM’s Contingency*

5.0%

*Preconstruction Stage Compensation plus Contract Sum

minus CM’s Contingency

F. Evaluation Criteria for Selection

Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications

(“RFQ”) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-

based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from

short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,

combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates

F170-01-2025-OCT

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Page 2 of 5

Request for Qualifications (CM at Risk Contract) continued

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,

itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage

fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority

containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project

schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually

with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an

opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their

responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-

proposal meetings.

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and

Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and

understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss

with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and EDGE expectations.

The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.

Selection Schedule: Tentative schedule is subject to change.

Qualifications Due

RFP issued to the Short-Listed Firms

Interviews

Selection of CM

3/11/2026

3/20/2026

4/2/2026

4/6/2026

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

Interested CM firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,

experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,

and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available

at the OFCC website at https://ofcc.ohio.gov.

Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business(es), as a part of the CM’s team. The Intent to Contract and to Perform and / or

waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to

the CM’s Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and

to Perform form is again required at the Fee Proposal stage.

If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed

Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form signed by both parties

with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the

delivery of the proposed professional services solicited in the RFQ.

Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed

in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

G. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

F170-01-2025-OCT

Publish Date: 2/26/2026

Page 3 of 5

Request for Qualifications (CM at Risk Contract) continued

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the

RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a

PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then

PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number

and firm name, followed by “SOQ”.

Facsimile copies of the Statement of Qualifications will not be accepted.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability, and

professional liability insurance.

3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project

4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to:

LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F170-01-2025-OCT

Publish Date: 2/26/2026

Page 4 of 5

CM at Risk Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Project Name

Project Number Project Number

Proposer Firm Proposer Firm

City, State, Zip City, State, Zip

Selection Criteria

1. Primary Firm Location and Workload (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of contracts awarded by Contracting

Authority in previous 24 months

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $1,000,000

$1,000,000 to $5,000,000

More than $5,000,000

2. Primary Qualifications (Maximum 40 points)

a. Project management lead

b. Project administration lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / ability to effectively administer

project controls and processes

Experience / ability of technical staff to

develop accurate estimates and schedules

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 10 points)

a. Key consultants

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

Services compensation** over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED*** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Registered LEED v4 or v4.1 projects

Certified LEED v4 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 4 projects

4 to 6 projects

More than 6 projects

Value

0 - 10

0-5

0 - 10

0 - 15

Max =

0-5

Max =

1 Max =

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this and

other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed

Work, and CM’s Contingency

*** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.

Notes:

Evaluator:

Name

Subtotal

F170-01-2025-OCT

Signature

Publish Date: 2/26/2026

Date

Page 5 of 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

New Multi-Use Sports Fields

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