New Legacy Center Parking Lot

NOTICE TO BIDDERS
RECEIPT OF SEALED BIDS WILL BE RECEIVED BY THE OWNER, McNEESE STATE UNIVERSITY,
PURCHASING DEPARTMENT, SMITH HALL, ROOM 120, 150 LAWTON DR., LAKE CHARLES, LA 70605,
or MSU BOX 92415, LAKE CHARLES, LA 70609, UNTIL THE DATE AND TIME INDICATED FOR THE
FOLLOWING BID:
BID NO. $2600047

DATE DUE: THURSDAY, MAY 28, 2026 TIME: 10:00 A.M.

LEGACY CENTER NEW PARKING LOT, McNEESE STATE UNIVERSITY, LAKE CHARLES,
LOUISIANA 70607
PROJECT NO. 19-671-22-01 01-107-05b-13; WBS F.19002580/F.01004542

NON-MANDATORY PRE-BID CONFERENCE SCHEDULED FOR MAY 6, 2026 AT 2:00P.M.

A MANDATORY SITE VISIT CAN BE ARRANGED BY CONTACTING
FACILITIES AT 337-475-5887 or email facilities@mcneese.edu.

FRONT-END BIDDING DOCUMENTS MAY BE OBTAINED AT THE STATE OF LOUISIANA WEBSITE
VENDOR CENTER, LaPAC, AT https://doa.louisiana.gov/doa/osp/vendor-resources, LaPAC Bids Opportunities
from State of Louisiana and local agencies. FOR ADDITIONAL ASSISTANCE AND TO OBTAIN PLANS,
SPECIFICATIONS, DRAWINGS, etc., EMAIL REQUEST TO facilities@mecneese.edu.

FEES FOR SET OF DOCUMENTS: NONE

A CASHIER'S CHECK, CERTIFIED CHECK, OR ACCEPTABLE BIDDER'S BOND PAYABLE TO McNEESE
STATE UNIVERISITY IN AN AMOUNT NOT LESS THAN FIVE PERCENT (5%) OF THE BID SUBMITTED
MUST ACCOMPANY EACH BID AS A GUARANTEE THAT, IF AWARDED THE CONTRACT, THE
BIDDER WILL PROMPTLY ENTER INTO A CONTRACT AND EXECUTE SUCH BONDS AS MAY BE
REQUIRED.

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH A PERFORMANCE BOND IN AN
AMOUNT EQUAL TO 100% OF THE CONTRACT AMOUNT AND IN ACCORDANCE WITH R.S.38:2219.

BIDS SHALL BE ACCEPTED ONLY FROM CONTRACTORS WHO ARE LICENSED UNDER LA.
R.S.37:2150-2163 FOR THE CLASSIFICATION OF NEW PARKING LOT.

NO BID MAY BE WITHDRAWN FOR A PERIOD OF THIRTY (30) DAYS AFTER RECEIPT OF BIDS,
EXCEPT UNDER THE PROVISIONS OF LA. R.S.38:2214.

THE OWNER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO WAIVE ANY
INFORMALITIES INCIDENTAL THERETO.

EVIDENCE OF AUTHORITY TO SUBMIT THE BID SHALL BE REQUIRED IN ACCORDANCE WITH
R.S.38:2212 (A)(1)(C) AND/OR R.S. 39:1594 (C)(2)(D).

McNEESE STATE UNIVERSITY

DANITA SLATE
ASSISTANT PURCHASING DIRECTOR

dslatel @mcneese.edu
Phone: (337)475-5090

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: McNeese State University BID FOR: __ Bid #S2600047
Purchasing Department Legacy Center New Parking Lot
Box 92415, 150 Lawton Drive for McNeese State University
Lake Charles, LA 70609 Lake Charles, LA 70605 Lake Charles, LA 70607
(Owner to provide name and address of owner) Project No:_19-671-22-01 01-107-05b-13, WBS No.
F.19002580 / F.01004542

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion
of the referenced project, all in strict accordance with the Bidding Documents prepared by: Duhon Pleasant Consulting Engineers,
LLC, 5393 Big Lake Road, Lake Charles, LA 70605. POC: Beau Pleasant. Phone: 337-564-5918.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each of the addenda that the Bidder is acknowledging)

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base Bid"
* but not alternates) the sum of:

Dollars ($

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as alternates in the unit price description.

Alternate No. I (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

)

NA Dollars ($ )
Alternate No, 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars ($ )
Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars (S. )
NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **;
DATE:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA
UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included
with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public
work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S, 38:2218(A) attached to and
made a part of this bid.

"a2UMO 24) Aq payliaa se sanuENb jenyoe uodn paseq pred aq [[IM 10)9e2]UOD ay "payeUINsa a4e sagHUEND Ty
"29UMO 94) Aq paplaoad aq 04 St NOLLATUOSAG,, 405 Surps0Ay
(ong yup sau GyuonO) NOISNALXS AOTAd LINN aoMd LINN "aRINSVAW dO LINN ALLLNVNO 'ON "ATa
#1V O40 pia asked "NOILdYOSAC
(ong mun sotun Gnuond) NOISNALXA FOTAd LINN aOMd LINN "HUNSVAW JO.LINA | :ALLLNVND "ON 'AL
#UV O10 pig seq Q NOMA YOSAC
(ald nun, saun Auer) NOISNALXA Jord LINN aOndid LINN "RUNSVAW AO LINN ?ALLINVNO "ON "dm
#UV D0 Pia aseq O :NOILdOSAC
(oud nun sewn Aur) NOISNALXA Aad LINN gORid LINA SRINSVAW AO LINN ?ALILNWNO "ON AR
" #V O20 pla ase !NOLLdMIOSaa
(2ot4g nu) saun &quond) NO\SNALXA AMAA LINN goMd LINN. 'aUNSVAW JO LINN tALLLNVNO- KONGERS
-_ #UV O20 pig asea :NOLLAMIOSAG
(20nd Hu) Sous AyWORO) NOISNALXA FONId LINN aod LINN *AUNSVAW AO LINN *ALLLNWNO. "ON "aga
# UV B40 pia aseq O NOLLAHOSAC
(20H nun sous &yswonO) NOISNALXA TOTYd LINN aORId LINA '@RINSVAW dO LINN tALILNVNO "ON "daa
-_ # TV O20 ple ese :NOLLATMOSAa
(014g nun sewn Anuond) NOISNALXT AOTad LINN gOrad LINN *eUNSVAW AO LINN ALLLNVNO 'ON 'ATW
| "_ #UV O20 pia seg O *NOLMLAROsaa
"sound Ul A[uo pue sandy ur pares oq [jeys Sunouwny "soolid un se paquosop pur sjuaumooq Suippig etp Aq pasnibos yiom [je pue Aue 10; pasn oq |eYs WLIO] SIU] :SaOTad LINTD
: (uopouuofa Bindfiquaps saipo pun yeload fo aurou apaosd of 124s) (zoumo fo ssauppo pup aupu aptaoad of 42unC)
'aod did 'OL
Wd0d AOrdd LINN

WuOd Id YOM OITANd WAOAINA VNVISINOT

INSTRUCTIONS TO BIDDERS

COMPLETION TIME:

The Bidder shall agree to fully complete the contract within (__122__) consecutive calendar days, subject
to such extensions as may be granted under Paragraph 8.3, in the General Conditions and the Supplementary
Conditions, and acknowledges that this construction time will start on or before the date specified in the written
"Notice to Proceed" from the Owner.

LIQUIDATED DAMAGES:
The Bidder shall agree to pay as Liquidated Damages the amount of (Five-hundred )
Dollars ($. 500 for each consecutive calendar day for which the work is not complete, beginning

with the first day beyond the contract completion date stated on the "Notice to Proceed" or as amended by
change order.

TAX EXEMPTION: .
The project is to be exempt from sales and use taxes imposed by any taxing authority. The successful contractor
/ subcontractors will be required to submit the appropriate tax exemption form To apply for Louisiana tax
exemption, contractors must have a LaTAP account and be registered for Sales Tax in order to submit the
application. The Form R-85012 application can now only be filed electronically through Louisiana Taxpayer
Access Point (LaTAP). The application must include the LaGov contract number which can be found on the
executed contract, a brief project description, Notice to Proceed (NTP) start and end dates, and an uploaded
copy of the executed contract. The following is information to include on the form for the project:

Public Entity: McNeese State University

LDR Sales Tax Account #: N/A
For assistance or questions on this process, contact the following:

LaTAP Questions or Assistance: Call (855) 307 3893 or email Taxpayer.AccessPoint@LA.GOV

Application Process Questions: LDRSales.ExemptionApplications@la.gov

General Sales Tax Questions: Sales.inquiries@la.gov

Exemption Qualification Questions: PolicySales@la.gov

Legal Interpretation Questions: PolicySales@la.gov

ARTICLE 1
DEFINITIONS

The Bid Documents shall include the following:

Recommendation of Acceptance
Partial Occupancy Form (if applicable)
Building Plaque (if applicable)
Asbestos Abatement (if applicable)
Other Documents (if applicable)

Advertisement for Bids

Instructions to Bidders

Bid Form

Bid Bond Form

General Conditions of the Contract for
Construction, AIA Document A201, 2017
Edition

Supplementary Conditions

Contract Between Owner and Contractor
and Performance and Payment Bond and
Non-Collusion Affidavit

Attestations Affidavit - 10 day document

User Documents (if applicable)

Pre-Construction Conference Agenda if needed

Schedule of Values

Change Order Form

February 2026

Specifications & Drawings

Addenda issued during the bid period to be
acknowledged on the Bid Form

Federal Contract Provisions

1.2 All definitions set forth in the General Conditions
of the Contract for Construction, AIA Document
A201 and the Supplementary Conditions are
applicable to the Bid Documents.

1.3 Addenda are written and/or graphic instruments
issued by the Designer prior to the opening of bids,
which modify or interpret the Bid Documents by
additions, deletions, clarifications, corrections and
prior approvals.

1.4 A bid is a complete and properly signed proposal
to do the work or designated portion thereof for the
sums stipulated therein supported by data called for
by the Bid Documents.

1.5 Base bid is the sum stated in the bid for which the
Bidder offers to perform the work described as the
base, to which work may be added, or deleted for
sums stated in alternate bids.

1.6 An alternate bid (or alternate) is an amount stated
in the bid to be added to the amount of the base bid if
the corresponding change in project scope or
materials or methods of construction described in the
Bid Documents is accepted.

1.7 A Bidder is one who submits a bid for a prime
Contract with the Owner for the work described in
the Bid Documents.

1.8 A Sub-bidder is one who submits a bid to a
Bidder for materials and/or labor for a portion of the
work.

1.9 Where the word "Architect" is used in any of the
documents, it shall refer to the Designer of record of
the project, regardless of discipline.

ARTICLE 2
PRE-BID CONFERENCE,

2.1 A Pre-Bid Conference if needed shall be held at
least 10 days before the date for receipt for bids. The
Designer shall coordinate the setting of the date, time
and place for the Pre-Bid Conference with the User
and shall notify, in writing, the Owner and all who
have received sets of the Bid Documents to attend.
The purpose of the Pre-Bid Conference is to
familiarize Bidders with the requirements of the
Project and the intent of the Bid Documents, and to
receive comments and information from interested
Bidders. If the Pre-Bid Conference is stated in the
Advertisement for Bids to be a Mandatory Pre-Bid
Conference, bids shall be accepted only from those
Bidders who attend the Pre-Bid Conference. Bidders
who are not in attendance for the entire Pre-Bid
Conference will be considered to have not attended.

2.2 Any revision of the Bid Documents made as a
result of the Pre-Bid Conference shall not be valid
unless included in an addendum.

February 2026

ARTICLE 3
BIDDER'S REPRESENTATION
3.1 Each Bidder by making his bid represents that:

3.1.1 He has read and understands the Bid
Documents and his bid is made in accordance
therewith.

3.1.2 He has visited the site and has familiarized
himself with the local conditions under which the
work is to be performed.

3.1.3 His bid is based solely upon the materials,
systems and equipment described in the Bid
Documents, as advertised and as modified by
addenda.

3.1.4 His bid is not based on any verbal
instructions contrary to the Bid Documents and
addenda.

3.1.5 He is familiar with Code of Governmental
Ethics requirement that prohibits public servants
and/or their immediate family members from bidding
on or entering into contracts; he is aware that the
Designer and its principal owners are considered
Public Servants under the Code of Governmental
Ethics for the limited purposes and scope of the
Design Contract with the State on this Project (see
Ethics Board Advisory Opinion, No. 2009-378 and
2010-128); and neither he nor any principal of the
Bidder with a controlling interest therein has an
immediate family relationship with the Designer or
any principal within the Designer's firm (see La. R.S.
42:1113). Any Bidder submitting a bid in violation
of this clause shall be disqualified and any contract
entered into in violation of this clause shall be null
and void.

3.2 The Bidder must be fully qualified under any
State or local licensing law for Contractors in effect
at the time and at the location of the work before
submitting his bid. In the State of Louisiana, Revised

Statutes 37:2150, et_seq. will be considered, if
applicable.

The Bidder shall be responsible for determining that
all of his Sub-bidders or prospective Subcontractors
are duly licensed in accordance with law.

ARTICLE 4
BID DOCUMENTS
4.1 Copies
4.1.1. The Designer shall provide the Bid
Documents in electronic format. They may be

obtained without charge and without deposit as stated
in the Advertisement for Bids.

4.1.2 Printed copies will not be available from the
Designer, but arrangements can be made to obtain
them through most reprographic firms and/or plan
rooms. All plan holders are responsible for their own
reproduction costs.

4.1.3. Complete sets of Bid Documents shall be
used in preparing bids; neither the Owner nor the
Designer assume any responsibility for errors or
misinterpretations resulting from the use of
incomplete sets of Bid Documents.

4.1.4 The Owner or Designer in making the Bid
Documents available on the above terms, do so only
for the purpose of obtaining bids on the work and do
not confer a license or grant for any other use.

4.2 Interpretation or Correction of Bid Documents

4.2.1 Bidders shall promptly notify the Designer
of any ambiguity, inconsistency or error which they
may discover upon examination of the Bid
Documents or of the site and local conditions.

4.2.2 Bidders requiring clarification - or
interpretation of the Bid Documents shall make a
written request to the Designer, at least seven days
prior to the date for receipt of bids.

4.2.3. Any interpretation, correction or change to
the Bid Documents will be made by addendum.
Interpretations, corrections or changes to the Bid
Documents made in any other manner will not be
binding and Bidders shall not rely upon such
interpretations, corrections and changes.

4.3 Substitutions

4.3.1. The materials, products and equipment
described in the Bid Documents establish a standard

February 2026

of required function, dimension, appearance and
quality to be met by any proposed substitution. All
substitutions shall be in accordance with La. R.S.
38:2212(T)(2).

4.3.2 For closed specifications, when a potential
supplier submits a particular product for prior
approval other than a product specified in the Bid
Documents, said product will not be considered
unless written request for approval has been
submitted by the Bidder and has been received by the
Designer at least fourteen (14) working days prior to
the opening of bids. (La. R.S. 38:2295(C)) Each such
request shall include the name of the material or
equipment for which it is to be substituted and a
complete description of the proposed substitution,
including model numbers, drawings, cuts,
performance and test data and any other information
necessary for an evaluation. A statement setting forth
any changes in other materials, equipment or work
that incorporation of the substitution would require
shall be included. It shall be the responsibility of the
Bidder to include in his bid all changes required of
the Bid Documents if the proposed product is used.
Prior approval, if given, is contingent upon supplier
being responsible for any costs which may be
necessary to modify the space or facilities needed to
accommodate the materials and equipment approved.

43.3 If the Designer approves any proposed
substitution, such approval shall be set forth in an
addendum. Bidders shall not rely upon approvals
made in any other manner.

44 Addenda

4.4.1 Addenda will be transmitted to all who are
known by the Designer to have requested and/or
received a complete set of Bid Documents.

4.4.2 Copies of addenda will be made available for
inspection wherever Bid Documents are on file for
that purpose.

443 In accordance with La. RS.
38:2212(O)(2)(b) addenda shall not be issued within
a period of seventy-two (72) hours prior to the
advertised time for the opening of bids, excluding
Saturdays, Sundays, and any other legal holidays. If
the necessity arises of issuing an addendum
modifying plans and specifications within the
seventy-two (72) hour period prior to the advertised

IB -3

time for the opening of bids, then the opening of bids
shall be extended at least seven but no more than
twenty-one (21) working days, without the
requirement of re-advertising. McNeese State
University Purchasing shall be consulted prior to
issuance of such an addendum and shall approve such
issuance. The revised time and date for the opening
of bids shall be stated in the addendum.

4.4.4 Each Bidder shall ascertain from the
Designer prior to submitting his bid that he has
received all addenda issued, and he shall
acknowledge their receipt on the Bid Form.

4.4.5 | The Owner shall have the right to extend the
bid date by up to (30) thirty days without the
requirement of re-advertising. Any such extension
shall be made by addendum issued by the Owner.

ARTICLE 5
BID PROCEDURE
5.1 Form and Style of Bids

5.1.1 Bids shall be submitted on the Louisiana
Uniform Public Work Bid Form provided bin the
project documents.

5.1.2 | The Bidder shall ensure that all applicable
blanks on the Bid Form are completely and
accurately filled in.

5.1.3 Bid sums shall be expressed in both words
and figures, and in case of discrepancy between the
two, the written words shall govern.

5.1.4 Any interlineation, alteration or erasure must
be initialed by the signer of the bid or his authorized
representative.

5.1.5 Bidders are cautioned to complete all
alternates should such be required in the Bid Form.
Failure to submit alternate prices will render the bid
non responsive and shall cause its rejection.

5.1.6 Bidders are cautioned to complete all unit
prices should such be required in the Bid Form. Unit
prices represent a price proposal to do a specified
quantity and quality of work. Unit prices are
incorporated into the base bid or alternates, as

February 2026

indicated on the Unit Price Form, but are not the sole
components thereof.

5.1.7 Bidder shall make no additional stipulations
on the Bid Form nor qualify his bid in any other
manner,

5.1.8 | Written evidence of the authority of the
person signing the bid for the public work shall be
submitted in accordance with La. RS.
38:2212(B\(5).

5.1.9 | Onany bid in excess of fifty thousand dollars
($50,000.00), the Bidder shall certify that he is
licensed under La. R.S. 37: 2150-2173 and show his
license number on the bid above his signature or his
duly authorized representative.

5.2 Bid Security

5.2.1 No bid shall be considered or accepted
unless the bid is accompanied by bid security in an
amount of five percent (5.0%) of the base bid and all
alternates.

The bid security shall be in the form of a certified
check or cashier's check drawn on a bank insured by
the Federal Deposit Insurance Corporation, or a Bid
Bond written by a surety company licensed to do
business in Louisiana and signed by the surety's agent
or attorney-in-fact. The Bid Bond shall be written on
the Bid Bond Form provided in the project
documents, and the surety for the bond must meet the
qualifications stated thereon. The Bid Bond shall
include the legal name of the Bidder, be in favor of
the State of Louisiana, McNeese State University,
and shall be accompanied by appropriate power of
attorney. The Bid Bond must be signed by both the
Bidder/principal and the surety in the space provided
on the FPC Bid Bond Form, Failure by the
Bidder/principal or the surety to sign the Bid Bond
shall result in the rejection of the bid.

Bid security furnished by the Bidder shall
guarantee that the Bidder will, if awarded the work
according to the terms of his proposal, enter into the
Contract and furnish Performance and Payment
Bonds as required by these Bid Documents, within
fifteen (15) days after written notice that the
instrument is ready for his signature.

Should the Bidder refuse to enter into such
Contract or fail to furnish such bonds, the amount of
the bid security shall be forfeited to the Owner as
liquidated damages, not as penalty.

IB-4

5.2.2. The Owner will have the right to retain the
bid security of Bidders until either (a) the Contract

has been executed and bonds have been furnished, or _

(b) the specified time has elapsed so that bids may be
withdrawn, or (c) all bids have been rejected.

5.2.3 All checks received in lieu of a bid bond will
be retumed after award or receipt of performance
bond from the successful bidder, if required, or if
solicitation is cancelled. Checks will be returned to
bidder by certified mail with return receipt requested.
No check will be given to anyone without approval
from the Director or written authorization from the
authorized representative submitting the bid.

5.3 Submission of Bids

5.3.1 The bid shall be sealed in an opaque
envelope. The bid envelope shall be identified on the
outside with the name of the project, and the name,
address, and license number of the Bidder. If opaque
envelope from a shipper, such as FedEx, the opaque
shipping envelope must also have project name,
address, and license number of the Bidder.
Otherwise, the shipping envelope will not be
considered valid and subsequently not opened.

The envelope shall not contain multiple bid forms,
and will be received until the time specified and at the
place specified in the Advertisement for Bids. It shall
be the specific responsibility of the Bidder to deliver
his sealed bid to McNeese State University at the
appointed place and prior to the announced time for
the opening of bids, Late delivery of a bid for any
reason, including late delivery by United States Mail,
express delivery, or misdirection by any party, shall
disqualify the bid.

If the bid is sent by mail, the sealed envelope shall be
enclosed in a separate mailing envelope with the
notation "Bid Enclosed" on the face thereof. Such
bids shall be sent by Registered or Certified Mail,
Return Receipt Requested, addressed to:

McNeese State -_ University,

Department,

Box 92415

Lake Charles, Louisiana, 70609.
Bids sent by express delivery or hand delivered shall

be delivered to: McNeese State University

Purchasing Department

150 Lawton Drive

Smith Hall Room 120A

Lake Charles, Louisiana 70607

Purchasing

February 2026

5.3.2 Bids shall be deposited at the designated
location prior to the time on the date for receipt of
bids indicated in the Advertisement for Bids, or any
extension thereof made by addendum. Bids received
after the time and date for receipt of bids will be
returned unopened.

5.3.3. Bidder shall assume full responsibility for
timely delivery at location designated for receipt of
bids.

5.3.4 Oral, telephonic or telegraphic bids are
invalid and shall not receive consideration. Owner
shall not consider notations written on outside of bid
envelope which have the effect of amending the bid.
Written modifications enclosed in the bid envelope,
and signed or initialed by the Contractor or his
representative, shall be accepted.

5.4 Modification or Withdrawal of Bid

5.4.1 A bid may not be modified, withdrawn or
canceled by the Bidder during the time stipulated in
the Advertisement for Bids, for the period following
the time and bid date designated for the receipt of
bids, and Bidder so agrees in submitting his bid,
except in accordance with La. R.S. 38:2214 which
states, in part, "Bids containing patently obvious,
unintentional, and substantial mechanical, clerical, or
mathematical errors, or errors of unintentional
omission of a substantial quantity of work, labor,
material, or services made directly in the compilation
of the bid, may be withdrawn by the contractor if
clear and convincing sworn, written evidence of such
errors is furnished to the public entity within forty-
eight hours of the bid opening excluding Saturdays,
Sundays, and legal holidays".

5.4.2 Prior to the time and date designated for
receipt of bids, bids submitted early may be modified
or withdrawn only by notice to the party receiving
bids at the place and prior to the time designated for
receipt of bids.

5.43 Withdrawn bids may be resubmitted up to
the time designated for the receipt of bids provided
that they are then fully in conformance with these
Instructions to Bidders.

5.44 Bid Security shall be in an amount sufficient
for the bid as modified or resubmitted.

5.5 Prohibition of Discriminatory Boycotts of Israel

By submitting a bid, the Bidder certifies and agrees
that the following information is correct:

In preparing its bid, the Bidder has considered all
proposals submitted from qualified, potential
subcontractors and suppliers, and has not, in the
solicitation, selection, or commercial treatment of
any subcontractor or supplier, refused to transact or
terminated business activities, or taken other actions
intended to limit commercial relations, with a person
or entity that is engaging in commercial transactions
in Israel or Israel-controlled territories, with the
specific intent to accomplish a boycott or divestment
of Israel. The Bidder has also not retaliated against
any person or other entity for reporting such refusal,
termination, or commercially limiting actions. The
state reserves the right to reject any bid if this
certification is subsequently determined to be false
and to terminate any contract awarded based on such
a false response.

ARTICLE 6
CONSIDERATION OF BIDS
6.1 Opening of Bids

6.1.1 The properly identified Bids received on
time will be opened publicly and will be read aloud,
and a tabulation abstract of the amounts of the base
bids and alternates, if any, will be made available to
Bidders after bid opening on request.

6.2 Rejection of Bids

6.2.1 | The Owner shall have the right to reject any
or all bids and in particular to reject a bid not
accompanied by any required bid security or data
required by the Bid Documents or a bid in any way
incomplete or irregular.

6.3 Acceptance of Bid

6.3.1 _ Itis the intent of the Owner, if he accepts any
alternates, to accept them in the order in which they
are listed in the Bid Form. Determination of the Low
Bidder shall be on the basis of the sum of the base bid
and the alternates accepted. However, the Owner
shall reserve the right to accept alternates in any order

February 2026

which does not affect determination of the Low
Bidder.
ARTICLE 7

POST-BID INFORMATION
7.1 Submissions

7.1.1 At the Pre-Construction Conference, the
Contractor shall submit the following information to
the Designer.

7.1.1.1 A designation of the work to be performed
by the Contractor with his own forces.

71.1.2 A breakdown of the Contract cost
attributable to each item listed in the Schedule of
Values Form. No payments will be made to the
Contractor until this is received.

7.1.1.3 The proprietary names and the suppliers of
principal items or systems of material and equipment
proposed for the work.

7.1.1.4 A list of names and business domiciles of all
Subcontractors, manufacturers, suppliers or other
persons or organizations (including those who are to
furnish materials or equipment fabricated to a special
design) proposed for the principal portions of the
work. It is the preference of the Owner that, to the
greatest extent possible or practical, the Contractor
utilize Louisiana Subcontractors, manufacturers,
suppliers and labor.

7.1.2 The General Contractor shall be responsible
for actions or inactions of Subcontractors and/or
material suppliers.

The General Contractor is totally responsible for
any lost time or extra expense incurred due to a
Subcontractor's or Material Supplier's failure to
perform. Failure to perform includes, but is not
limited to, a Subcontractor's financial failure,
abandonment of the project, failure to make prompt
delivery, or failure to do work up to standard. Under
no circumstances shall the Owner mitigate the
General Contractor's losses or reimburse the General
Contractor for losses caused by these events.

7.1.3 The lowest responsive and responsible
Bidder shall submit to the Designer and the Owner
within ten days after the bid opening a letter/letters
from the manufacturer stating that the manufacturer

IB-6

will issue the roof system guarantee complying with
the requirements of FPC based on the specified roof
system and include the name of the applicator
acceptable to the manufacturer at the highest level of
certification for installing the specified roof system.
This manufacturer shall be one that has received prior
approval or is named in the specifications.

In accordance with La. R.S. 38:2227 [references
La. R.S, 38:2212(A)(3)(c)(ii), which has since been
renumbered as La. R.S. 38:2212(B)(3)(a)], La. R.S.
38:2212.10 and La. R.S. 23:1726(B) the apparent
low Bidder on this project shall submit the
completed Attestations Affidavit (Past Criminal
Convictions of Bidders, Verification of Employees
and Certification Regarding Unpaid Workers
Compensation Insurance) form found within this
bid package to McNeese State University within 10
days after the opening of bids. The Attestations
Affidavit may also be submitted in the bid
envelope.

ARTICLE 8
PERFORMANCE AND PAYMENT BOND
8.1 Bond Required

8.1.1 The Contractor shall furnish and pay for a
Performance and Payment Bond written by a
company licensed to do business in Louisiana, which
shall be signed by the surety's agent or
attomey-in-fact, in an amount equal! to 100% of the
Contract amount. Surety must be listed currently on
the U. S. Department of Treasury Financial
Management Service List (Treasury List) as
approved for an amount equal to or greater than the
contract amount, or must be an insurance company
domiciled in Louisiana or owned by Louisiana
residents. If surety is qualified other than by listing
on the Treasury list, the contract amount may not
exceed fifteen percent of policyholders' surplus as
shown by surety's most recent financial statements
filed with the Louisiana Department of Insurance and
may not exceed the amount of $500,000. However,
a Louisiana domiciled insurance company with at
least an A- rating in the latest printing of the A. M.
Best's Key Rating Guide shall not be subject to the
$500,000 limitation, provided that the contract
amount does not exceed ten percent of policyholders'
surplus as shown in the latest A. M. Best's Key Rating
Guide nor fifteen percent of policyholders' surplus as

February 2026

shown by surety's most recent financial statements
filed with the Louisiana Department of Insurance.
The Bond shall be signed by the surety's agent or
attorney-in-fact. The Bond shall be in favor of the
State of Louisiana, McNeese State University.

8.2 Time of Delivery and Form of Bond

8.2.1 The Contractor shall deliver the required
bond to the Owner simultaneous with the execution
of the Contract.

8.2.2 Bond shall be in the form furnished in bid
documents, Entitled Contract Between Owner And
Contractor And Performance And Payment Bond, a
copy of which is included in the Bid Documents.

8.2.3. The Contractor shall require the
Attomney-in-Fact who executes the required bond on
behalf of the surety to affix thereto a certified and
current copy of his power of Attorney.

ARTICLE 9

FORM OF AGREEMENT BETWEEN OWNER
AND CONTRACTOR

9.1 Form to be Used

9.1.1 Form of the Contract to be used shall be
furnished by McNeese State University, an example
of which is bound in the Bid Documents.

9.2 Award

9.2.1 After award of the Contract and prior to
Contract execution, the successful Bidder, if a
corporation, shall have on file with the Louisiana
Secretary of State, a Disclosure of Ownership
Affidavit, in accordance with La. R.S. 12:1-1622,
12:205(C) and 12:304(A)(11).

9.2.2 In accordance with Louisiana Law, when the
Contract is awarded, the successful Bidder shall, at
the time of the signing of the Contract, execute the
Non-Collusion Affidavit included in the Contract
Documents

9.2.3 When this project is financed either partially
or entirely with State Bonds, the award of this
Contract is contingent upon the sale of bonds by the
State Bond Commission. The State shall incur no

IB-7