New Jersey Licensed Attorneys to Conduct an Investigation into the Necessity of the City of Union Hiring an Inspector General

Request for Proposals from New Jersey Licensed Attorneys to Conduct

an Investigation into the Necessity of the

City of Union Hiring an Inspector General

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) from attorneys and/or law firms licensed to practice law in the State of New Jersey that wish to perform an investigation for the City to determine whether and how the City should hire an Inspector General (or similar position). If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 (See Exhibit A included herewith).
The proposed service constitutes a professional service and is not required to be awarded to the lowest proposer. An award, if made, will be made to the proposer whose proposal, price and other factors, is in the best interests of the City, as determined by the City. The City is conducting a fair-and-open process for the purpose of increasing competition and soliciting proposals.
The successful firm will investigate and provide a report to the City in connection with the following:

1. The benefits of the hiring of an Inspector General (or similar position);

2. Qualifications of the individual who will serve as the Inspector General;

3. How to implement the hiring/retention of an Inspector General;

4. Whether there are opportunities for shared services for the Inspector General with other public entities;

5. Related issues.

6. The successful proposer will be required to prepare a detailed report of its findings and recommendations relating to same.

7. A more detailed scope of services will be discussed and agreed upon with the successful proposer.

8. The successful proposerr shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any

increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds

remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the

most recent amount billed. A copyof each billing statement shall be made available to the State Fiscal Oversight Officer upon request.
Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal, and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq. (See Exhibit A included herewith).
Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk. In addition to the forms included herewith, each interested firm shall submit the following information:

1. Name of Firm;

2. Address of principal place of business and all attorneys or firm’s offices and corresponding telephone and fax numbers. Please note specifically

which attorneys will be assigned to work with the City;

3. Areas of Practice;

4. Description of firm’s attorneys’ education, experience, qualifications, number of years with the firm and a description of their experience

with projects similar to those described above;

5. At least four (4) references, three (3) of which must have knowledge of your representation of New Jersey municipal zoning boards of adjustment;

6. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);

7. Cost details. The City’s preference is to have the services required by the RFP be performed for a lump sum amount. Please provide the hourly

rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and if possible,

a total “not to exceed” amount;

8. Statement of Ownership Disclosure (form provided);

9. Disclosure of Investment Activities in Iran Form (prior to the award of contract but preferably with the proposal. Form provided);

10. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to the award of contract but preferably with

the proposal. Form provided);

11. Business Registration Certificate (prior to the award of contract but preferably with the proposal);

12. Statement, see attached, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or

pending ethics complaints against them or their company; and

13. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included

herewith (Exhibit A).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;

2. Experience and references;

3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; and

4. Cost competitiveness.

Submission Requirements

Sealed proposals will be publicly opened by the Acting Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 10:00 am on March 14, 2025. Sealed proposals must be received no later than 10:00 am on March 14, 2024 by:

Hilda I. Rosario, Deputy City Clerk

City of Union City

3715 Palisade Avenue

Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP. Use white 8 ½” x 11” paper.

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