26-61301-002 New Irrigation System Install for Uncle Remus Golf Course

SOLICITATION
26-61301-002
New Irrigation System Install For
Uncle Remus Golf Course
Putnam County Board of Commissioners
117 Putnam Drive, Suite A
Eatonton, GA 31024
October 15, 2026
3:00 P.M.

PUTNAM COUNTY BOARD OF COMMISSIONERS
117 Putnam Drive, Suite A Eatonton, GA 31024
Tel: 706-485-5826 www.putnamcountyga.us
PUTNAM COUNTY
SOLICITATION # 26-61301-002
New Irrigation System Install for Uncle Remus Golf Course
The Putnam County Board of Commissioners requests sealed bids, good for
60 business days, for installation of a new irrigation system at Uncle
Remus Golf Course.
Prospective bidders must obtain a bid package from the Putnam
County Board of Commissioners via the county website:
www.putnamcountyga.us/rfps
Proposals must be submitted on the proposal form issued by Putnam
County and contained in the bid package.
Proposals must be received by Thursday, October 15, 2026 at 3:00 p.m.
The proposals will be read at that time.
LOCAL AND MINORITY OWNED/OPERATED AND/OR WOMEN
OWNED/OPERATED BUSINESSES ARE ENCOURAGED TO SUBMIT PROPOSALS.
PUTNAM COUNTY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO
WAIVE ANY AND ALL TECHNICALITIES AND TO AWARD THE BID BASED ON
THE LOWEST AND/OR BEST INTEREST OF PUTNAM COUNTY.
09/10/2026 & 09/17/2026 & 09/24/2026 & 10/01/2026

PUTNAM COUNTY BOARD OF COMMISSIONERS
117 Putnam Drive, Suite A Eatonton, GA 31024
Tel: 706-485-5826 www.putnamcountyga.us
INSTRUCTIONS AND SPECIFICATIONS FOR BIDDERS:
SOLICITATION # 26-61301-002
NEW IRRIGATION SYSTEM INSTALL FOR UNCLE REMUS GOLF COURSE
PUTNAM COUNTY, GEORGIA
SECTION 1 - GENERAL NOTICE
Sealed proposals for installation of a new irrigation system at Uncle Remus Golf Course
(SOLICITATION: 26-61301-002) will be received by the office of the Board of Commissioners of
Putnam County, Georgia, up to the hour of 3:00 P.M. local time, on Thursday, October 15, 2026,
at which time and place they will be publicly opened and read aloud. Bidders are invited to be
present.
SECTION 2 - BID DOCUMENTS
Copies of the Proposal, Specifications, Plans (if required) and other document forms may be
obtained from the office of the County Commissioners. Bidders are required to examine the
same and satisfy themselves that all requirements are fully understood. It is highly
recommended that bidders also personally inspect the location of the project upon which they
are bidding.
SECTION 3 - BIDDING PROCEDURE
Bids shall be presented in a sealed envelope with the bid number (26-61301-002) and the name
of the company or firm submitting clearly marked on the outside of the envelope. IF SUBMITTING
A PHYSICAL BID, TWO PAPER COPIES AND ONE ELECTRONIC COPY MUST BE SUBMITTED. IF
SUBMITTING ELECTRONICALLY, ONE ELECTRONIC COPY MAY BE SUBMITTED VIA THE COUNTY
WEBSITE. Bids will not be accepted verbally, by fax or email. All appropriate blanks shall be
completed. Any interlineations, alteration, or erasure on the specification document shall be
initialed by the signer of the bid. Bidder shall not change the proposal form nor make additional
stipulations on the specification document. Any amplified or qualifying information shall be on
the bidder's letterhead and firmly attached to the bid document. Items in RED are requirements
for bid consideration.
Bid prices shall be submitted on the Proposal Form included in the bid document.
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Each bid must be legibly printed in ink or by printer, include the full name, business address, and
telephone number of the bidder and be signed in ink by the bidder.
A bid by a firm or organization other than a corporation must include the name and address of
each member.
A bid by a corporation must be signed in the name of such corporation by a duly authorized
official thereof.
No bidder shall submit more than one proposal nor submit two or more proposals under different
names.
In order to be considered, the outside of the sealed envelope must be clearly marked with the
offeror's name, address and phone number, the project number, name of the project for which
the proposal is being submitted, and the bid opening date and time of Thursday, September
10, 2026 at 3:00 p.m. All proposals shall be delivered by a delivery service or in person to
Putnam County Board of Commissioners, Attn: County Clerk, 117 Putnam Drive, Suite A,
Eatonton, GA 31024, or submitted electronically, on or before the time and date prescribed
above.
For your convenience, please use the label on the enclosed "Submittal Requirement" page.
Bids received after the time and date established for receiving bids will be rejected.
SECTION 4 - QUALIFICATION OF BIDDERS
All bidders shall provide a Work Resume and file it with their bid. The resume shall include
projects which are similar to the type of work being bid for which the bidder had direct control
over and was charged with full responsibility of the outcome.
SECTION 5 - ADDENDA
Addenda are written instruments issued by the County prior to the date for receipt of bids which
modify or interpret the specification document by addition, deletion, clarification, or correction.
Addenda will be mailed or delivered to all who are known by the County to have received a
complete set of specification documents. Potential bidders may return the "Potential Bidder
Form" to ensure they are notified of any addenda issued.
Copies of addenda will be posted on the county website and will also be available for inspection
at the office of the County Clerk.
No addendum will be issued later than forty-eight (48) hours prior to the date and time for receipt
of bids, except an addendum withdrawing the invitation to bid or an addendum which includes
postponement of the bid.
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Bidders shall ascertain prior to submitting their bid that they have received all addenda issued
and they shall acknowledge receipt of addenda on the proposal form.
SECTION 6 - BIDDER'S REPRESENTATION
Each bidder by signing and submitting a bid, represents that the bidder has read and understands
the specification documents and the bid has been made in accordance therewith.
Each bidder for services further represents that the bidder is familiar with the local conditions
under which the work is to be done and has correlated the observations with the requirements
of the bid documents.
NON-COLLUSION AFFIDAVIT: By submitting a proposal, the bidder represents and warrants that
such bid is genuine and not a sham or collusion or made in the interest or in behalf of any person
not therein named, and that the bidder has not directly or indirectly induced or solicited any
other bidder to put in a sham bid, or any other firm, person or corporation to refrain from bidding
and that the bidder has not in any manner sought by collusion to secure to that bidder any
advantage over any other bidder.
INTEREST OF: By submitting a proposal, the bidder represents and warrants that neither a
commissioner, administrator, manager, employee, nor any other person employed by PUTNAM
COUNTY or in any other way connected with the county has, in any manner, an interest, either
directly or indirectly, in the bid or in the contract which may be made under it, or in any expected
profits to arise therefrom.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: By signing and submitting this bid, the
bidder certifies that the prices in this bid have been arrived at independently, without
consultation, communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor; unless otherwise
required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder prior to bid opening directly or indirectly to any other bidder or to any competitor;
no attempt has been made, or will be made, by the bidder to induce any person or firm to submit,
or not to submit, a bid for the purpose of restricting competition.
Various professions within the building industry are required by state law to be licensed. These
professions include electricians, plumbers, conditioned air contractors, low voltage contractors,
utility contractors, and certain residential and general contractors. Putnam County will be
complying with state laws and board rules regarding licensure. No bid or proposal for projects
that require a licensed professional will be accepted from unlicensed persons. In addition, the
licensed contractor must be the prime contractor on the project. It is not permissible for an
unlicensed individual/firm to subcontract with a licensed contractor. The validity of all licenses
will be checked.
SECTION 7 - BIDDER'S SECURITY
BID BOND: The contractor shall deposit with his bid, a bid bond in an amount not less than five
(5) percent of the total bid, and a consent of surety from a surety company licensed to conduct
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business in the State of Georgia, agreeing to furnish the required completion bond or bonds
upon award of the contract.
PERFORMANCE BOND: Upon award, the successful bidder will be required to furnish a
performance bond and payment bond in the amount of one hundred percent (100%) of the total
bid.
SECTION 8 - EQUAL OPPORTUNITY
Each bidder agrees that it shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, disability, national origin, age, or marital status.
In the employment of persons, bidder shall take affirmative action to ensure that applicants are
employed and that employees are treated during employment without regard to race, color,
religion, sex, disability, national origin, age, or marital status.
SECTION 9 - CLARIFICATION OF SPECIFICATION DOCUMENTS
Bidders shall promptly notify the County Clerk of any ambiguity, inconsistency, or error which
they may discover upon examination of the specification documents.
Bidders desiring clarification or interpretation of the Specification documents shall make a
written request which must reach the County Clerk at least seven (7) calendar days prior to the
date and time for receipt of bids.
Interpretations, corrections, and changes made to the Specification Documents will be made by
written addenda. Oral interpretations or changes to the Specification Documents made in any
other manner, will not be binding on the County; and bidders shall not rely upon such
interpretations or changes.
SECTION 10 - SCHEDULE
The project shall be Substantially Complete within 120 calendar days from the date of issuance
of Notice to Proceed. Liquidated damages of $1,500 per day will be assessed if work is not
completed within 120 calendar days (excluding weather delays) from the date of the Notice to
Proceed. Uncle Remus Golf Course is located at 120 Hambone Holle Drive, Eatonton, GA 31024.
SECTION 11 - BID EVALUATION AND AWARD
The signed bid proposal shall be considered an offer on the part of the bidder. Such offer shall
be deemed accepted upon issuance, by the County, of purchase orders, contract award
notifications, or other contract documents appropriate to the work.
No bid shall be modified or withdrawn for a period of sixty (60) calendar days after the time and
date established for receiving bids and each bidder so agrees in submitting the bid.
Award will be made to the vendor submitting the lowest responsive and responsible bid. The
Putnam County Board of Commissioners reserves the right to reject any or all bids, to waive
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technicalities and to re-advertise or make an award as deemed in its best interest. The written
bid documents supersede any verbal or written prior communication between the parties.
SECTION 12 - CONTRACT AND BOND
After the acceptance of the bid, the successful bidder must execute a written Contract between
the bidder and the County; such contract will incorporate the County's contract documents and
be on forms provided by the County.
SECTION 13 - INSURANCE
All bidders shall take special note of the attached insurance sheet titled "Insurance Clause for
all County Contracts."
The successful bidder must provide proof of insurance in accordance with the contract
documents.
SECTION 14 - INDEMNIFICATION
The bidder shall indemnify and hold harmless the County, its members, its officers, and
employees from and against all claims, damages, losses, and expenses, including, but not limited
to attorney's fees arising out of or resulting from the performance of the contract, provided that
any such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, or
death, or to injury to or destruction of tangible property other than goods, materials, and
equipment furnished under this contract, including the loss of use resulting therefrom; is caused
in whole or part by any negligent act or omission of the bidder, any subcontractor, or anyone
directly or indirectly employed by any one of them or anyone for whose acts made by any of
them may be liable, regardless of whether or not it is caused by a party indemnified hereunder.
In any and all claims against the County or its members, officers or employees by an employee of
the bidder, any subcontractor, anyone directly or indirectly employed by any of them or by
anyone for whose acts made by any of them may be liable, the indemnification obligation listed
above shall not be limited in anyway by any limitation of the amount or type of damages,
compensation, or benefits payable by or for the bidder or any subcontractor under worker's or
workmen's compensation acts, disability benefit acts, or other employee benefit acts.
SECTION 15 - LAWS
The Laws of the State of Georgia shall govern the rights, obligations, and remedies of the Parties
under this proposal and any agreement reached as a result of this process.
SECTION 16 - INDEPENDENT CONTRACTOR
It is the express intent of the parties that this Contract shall not create an employer-employee
relationship, and the Contractor, or any employee or other person acting on behalf of Contractor
in the performance of this Contract, shall be deemed to be independent contractor(s) during the
entire term of this Contract or any renewals thereof. Contractor shall be responsible for all
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compensation and benefits payable to Contractor's employee(s) under this Contract and
Contractor's employees shall not be entitled to any compensation from County or to any benefits
made to their employees, including, but not limited to, overtime, vacation, retirement benefits,
workers' compensation, sick leave, or injury leave. Contractor shall also be responsible for
maintaining workers' compensation insurance, unemployment insurance, and for payment of all
federal, state, local and any other payroll taxes with respect to the employee's compensation.
SECTION 17 - CERTIFICATION
By signing and submitting a proposal, the bidder certifies that they have carefully examined the
plans for this project and the applicable federal, state, and local regulations and the special
provisions included in and made a part of this proposal, and have also personally examined the
site of the work. If awarded, the bidder further proposes to execute the contract agreement
described in the specifications as soon as the work is awarded.
SECTION 18 - DRUG-FREE WORK PLACE CERTIFICATION
By signing and submitting a proposal, the bidder certifies that the provisions of Code Sections 50-
24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug-free Work
Place Act", have been complied with in full. The bidder further certifies that:
(1) A drug-free work place will be provided for the contractor's employees during the
performance of the contract; and
(2) Each contractor who hires a subcontractor to work in a drug-free work place shall secure from
that subcontractor a written certification that a drug free work place will be provided for the
subcontractor's employees during the performance of this contract pursuant to paragraph (7) of
subsection (b) of Code Section 50-24-3.
Also, they further certify that they will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance
of the contract.
SECTION 19 - SECURITY AND IMMIGRATION COMPLIANCE
It is further certified that pursuant to O.C.G.A. 13-10-91 I and all contractors and sub-contractors
performing work under this Agreement are in compliance with the Federal Work Authorization
Program. Prime contractors and sub-contractors may participate in any of the electronic
verification of work authorization programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program operated by the United
States Department of Homeland Security to verify information of newly hired employees,
pursuant to the Immigration Reform and Control Act of 1986 ("IRCA"). Contractor Affidavit,
Subcontractor Affidavit (if applicable), and Sub-subcontractor Affidavit (if applicable) must be
completed and turned in with your bid.
It is further certified that pursuant to O.C.G.A. 50-36-1 I am a United States citizen, a legal
permanent resident of the United States, or a qualified alien or non-immigrant under the Federal
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Immigration and Nationality Act with an alien number issued by the Department of Homeland
Security or other federal immigration agency. Affidavit must be completed and turned in with
your bid, along with a copy of your driver's license.
SECTION 20 - PAYMENTS
Contractor shall be paid by and in accordance with Putnam County payment regulations. Putnam
County will strive to take advantage of all discounts offered for prompt payment, therefore,
indicate all discounts on monthly invoices. Invoices shall not be submitted more frequently than
once a month.
SECTION 21 - SPECIFICATIONS
See plans identified as "IRRIGATION SYSTEM DESIGN FOR UNCLE REMUS GOLF COURSE."
See specifications identified as "IRRIGATION PROJECT MATERIALS SPECIFICATIONS AND DETAILS"
For additional information, please contact Uncle Remus Golf Course Director Michael Benton at
(706) 485-6850 or mbenton@putnamcountyga.us.
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IRRIGATION SYSTEM DESIGN FOR
120 HAMBONE HOLLE DR
EATONTON, GA 31024
TABLE OF CONTENTS
COVER
IR-01 - HYDRAULIC
IR-02 - ELECTRICAL - HUNTER/TORO
IR-03 - ELECTRICAL LAYOUT - RAIN BIRD
JAS Irrigation IR-04 - DETAILS
IR-05 - DETAILS
Consulting, LLC
004331
WHERE WISE USE OF WATER STARTS
THIS DESIGN DRAWING IS THE PROPERTY
Member OF JAS IRRIGATION CONSULTING, LLC.,
ANY UNAUTHORIZED USE, ALTERATION OR
RELEASED FOR BID 3/31/26 DUPLICATION THEREOF IS PROHIBITED.
The Irrigation Association