6515--New ENT Olympus Scope Contract | Intent to Sole Source 36C261-26-AP-0266

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PRE-SOLICITATION NOTICE OF INTENT TO SOLE SOURCE

In accordance with FAR 13.106-1(b) / 8.405-6(a)(2), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21 intends to award a sole source procurement for the following requirement to the large business manufacturer, Olympus America Inc., located at 3500 Corporate Pkwy, Center Valley, PA 18034.

The VA Southern Nevada Health Care System (VASNHCS), at 6900 North Pecos Road, North Las Vegas, Nevada 89086 has a requirement for a lease of equipment and equipment maintenance and repair services. The ENT equipment will be used for veterans who are beneficiaries of VASNHCS that need thoracic and endobronchial surgeries.

The scope of work includes leasing ENT equipment and providing maintenance/repair services for the equipment. The equipment will be used for patients who are cardiothoracic cases and beneficiaries of VASNHCS.

The items shall be completely new, and shall not be used, refurbished, or in any other form, including substitutions. The contractor shall not add or substitute any component(s) without prior approval from the Contracting Officer.

Endoscopy equipment is also subject to maintenance, calibration, and compliance directives with safety standards. Using an unfamiliar machine may lead to inadvertent violations of these standards, potentially compromising patient safety and exposing the provider and VA to liability.

VA s Gray Market Items terms and conditions apply pursuant to VAAR 852.212-71 Gray Market Items and VAAR 852.212-72 Gray Market and Counterfeit Items. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the items identified to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority.

Olympus systems and software are currently installed and operational within the Las Vegas VA Medical Center. Owned equipment includes video processing systems, light sources, flushing pumps, CO2 regulators, bronchoscopes, gastro videoscope, equipment carts, sterilizers, and software. Olympus endoscopy equipment, systems and software are proprietary to Olympus and are only compatible with other Olympus equipment, systems, and software.

The associated North America Classification Systems (NAICS) Code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) and the Business Size Standard is 1,250 employees.

The solicitation for this action will be posted to beta.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the sole source acquisition. Please keep in mind that patient care and choice in the decision is the highest priority to the VA.

Please respond to Mohammed.Hussain2@va.gov no later than Monday, September 29, 2025, at 3:00 pm Pacific Standard Time. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.
(End of Notice)

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