New DPW Campus Project
| Agency: | Zionsville town |
|---|---|
| State: | Indiana |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 17, 2025 |
| Due Date: | Dec 12, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
New DPW Campus Project
|
| Category: | Notice of Public Bids |
| Status: | Open |
|
Attachment Preview
TOWN OF ZIONSVILLE
REQUEST FOR PROPOSALS AND QUALIFICATIONS TO DESIGN, BUILD,
OPERATE, AND TRANSFER THE DEPARTMENT OF PUBLIC WORKS CAMPUS
Issued:
Responses Due:
Town Contact:
November 18, 2025
December 12, 2025, at 10:00 a.m. EST
Lance Lantz
llantz@zionsville-in.gov
Town of Zionsville
1100 W. Oak Street
Zionsville, IN 46077
TABLE OF CONTENTS
I.
Introduction………………………………………………………………..
II. Town Background…………………………………………………………
III. Statement of Intent………………………………………………………...
IV. Project Overview……………..……………................................................
A. Project Site………………………………………………………..
B. Design Engineer………………………………………………......
C. Winning Offeror Responsibilities…………………………………
D. Maximum Budget and Town Payment……………………………
V. Procurement Process……………………………………………………….
A. Review RFPQ Responses………………………………………….
B. BOT Agreement Recommendation ……………………………….
VI. Anticipated Procurement Schedule…………………………………………
VII. Town’s Reserved Rights ……………………………………………………
VIII. Solicitation and RFPQ Requirements……………………………………....
A. RFPQ Submission Deadline……………………………………….
B. Delivery Of Responses…………………………………………….
C. Questions And Requests For Clarifications ……….……………....
D. Addenda To The RFPQ……………...……………………………..
E. Modification And Withdrawal Of RFPQ Responses…..……..…….
IX Format And Content Of RFPQ Response………………………..………….
A. Format………………………………………………………………
B. Organization……………………………………………………..….
C. Content of Response……………………………..……...…………..
X. Evaluation And Selection…………………………..……...…………………
A. Responsiveness/Minimum Qualification……..……...………………
B. Content of Proposal…………………………..……...…………….…
List of Exhibits
Exhibit A- Project Site ………………………………………………………..
Exhibit B – Conceptual Rendering…………………………………………….
Exhibit C – Required Insurance ……………………………………………….
Exhibit D – Transmittal Letter …………………………………………………
Exhibit E - Non-Collusion Affidavit …………………………………………..
Exhibit F – No Default, Breach or Bankruptcy …………………………………
Exhibit G – Outline of RFPQ Response ………………………………………...
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Town of Zionsville
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RFPQ-DPW Campus Project
I. INTRODUCTION. The Town of Zionsville, Boone County, Indiana (the “Town”), issues
this Request for Proposals and Qualifications (“RFPQ”) to prospective entities interested in
designing, building, operating, and transferring the Department of Public Works Campus (the
“Project”) pursuant to a public-private agreement between the Town and the winning offeror in
accordance with Ind. Code §5-23 et seq. (the “Act”).
II. BACKGROUND. The Town previously acquired certain property located at (i) 4140 S
875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-010.001-029, and (ii) 4200
S 875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.002-006, (iii) 4102 S
875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.000-029, and (iv) 4140
S 875 E. Zionsville, IN 46077, Parcel Identification No.: 06-08-28-000-011.001-029, all as further
depicted on Exhibit A, attached hereto (collectively, the “Project Site”). The Project includes site
development, including utilities, and the construction of a new Public Works (“DPW”) operations
facility. This facility will house approximately 18 employees, as well as the equipment, vehicles,
and supplies primarily of the Streets and Stormwater Divisions of the DPW, all of which are
currently housed at the Municipal Services Building on Parkway Drive. The Project will include
the following components: (i) Office Building (+/- 5300 sf); (ii) Heated vehicle garage (+/- 30,000
sf); (iii) Cold storage barn (+/- 10,000 sf); (iv) Salt storage barn (+/-6000 sf); (v) Outdoor bulk
material storage; and (vi) Outdoor equipment storage. A conceptual layout is included on Exhibit
B, attached hereto.
III. STATEMENT OF INTENT. The Town now seeks private involvement to design,
develop and construct the Project, because (1) the Town lacks expertise in executing, streamlining,
and overseeing projects like the Project; (2) private sector expertise in the design, development,
and construction of the Project will allow the Project to be completed quicker and more efficiently;
(3) private sector expertise will help shift risk away from the Town and allow subcontractors to be
directly accountable to the winning offeror; and (4) private sector expertise should prevent
unknown costs from being added to the Project.
IV. PROJECT OVERVIEW.
A. The Project. The Town is seeking qualified offerors interested in designing,
building, operating, and transferring the Project pursuant to a public-private agreement between
the Town and the winning offeror in accordance with Ind. Code §5-23 et seq. (the “Act”). The
Project consists of designing, developing, and constructing the Project on the Project Site.
B. Design Engineer. The Town has separately contracted with CSO Architects who
will be the Town’s design engineer for the Project (the “Project Engineer”). The winning offeror
will be required to work with the Town and Project Engineer to help design the Project within the
Budget (as defined in Section IV(D) below), including, but not limited to regularly meeting and
collaborating with the Town and Project Engineer to evaluate alternative materials and design prior
to construction (the “Scoping Process”). For the avoidance of doubt, the winning offeror will be
required to work with the Town and Project Engineer throughout the Scoping Process, rather than
Town of Zionsville
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RFPQ-DPW Campus Project
merely constructing the Project based on design documents provided by Project Engineer and the
Town.
C. Winning Offeror Responsibilities. With respect to the Project, the winning
offeror shall perform the following services necessary to complete the BOT Agreement:
Design. Provide input and expertise, including, without limitation, estimated pricing
information, while collaborating with Project Engineer and the Town during the Scoping
Process.
Project Development. Complete and/or review due diligence for the Project and complete
any necessary borings, tests, inspections, examinations, studies, and investigations
necessary to complete and deliver the Project.
Permits. Obtain all required permits and approvals necessary for completion of the
Project, including, without limitation, necessary approvals of the State of Indiana, Town,
and any other governing body necessary to complete the Project. Offeror shall additionally
cause any necessary utility relocations to be performed.
Professional Services. Provide all professional services necessary to complete the Project,
other than the design engineering services provided by Project Engineer.
Construction. Construction of the Project including, without limitation, overseeing day-
to-day construction and sub-contractors and working with the Project Engineer and Town,
together with their representatives, vendors, utilities, security personnel and other entities
necessary for and related to the Project.
D. Maximum Budget and Town Payment. The Town’s maximum budget for
completing the Project is Thirteen Million Seven Hundred Fifty Thousand Dollars ($13,750,000)
(“Maximum Amount”), which Maximum Amount includes softs costs and Project financing costs.
V. PROCUREMENT PROCESS. The Act authorizes the Town to solicit requests for
proposals, conduct discussions with offerors for the purpose of clarification to assure full
understanding of and responsiveness to the solicitation requirements, to negotiate the best and final
offers with responsible offerors who submit proposals that are determined to be reasonably
susceptible of being selected for a public-private agreement, and to enter into a BOT Agreement
with the offeror to construct the Project. The Town anticipates the following sequential steps as
part of the procurement process:
A. Review RFPQ Responses. The Town will (1) review responses to this RFPQ
based on the factors and weight provided to each factor included in Section X; and (2) negotiate
with offeror for the best and final offer, as more particularly described herein. The Town may
refuse to disclose the contents of proposals during discussions with eligible offerors. Additionally,
Town of Zionsville
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RFPQ-DPW Campus Project
based on its review of the responses to the RFPQ, the Town will determine whether to interview
offerors for the Project.
B. Scoping Agreement. The Town will enter into a scoping agreement with an
Offeror it believes to be reasonably susceptible of being selected for a BOT Agreement. In general,
the scoping agreement shall concern delivery of all professional services, including, without
limitation, property inspections, preparing schematic design documents and drawings, and other
professional services needed to complete the Project’s design and budget (collectively, the
“Preliminary Services”). The Scoping Agreement shall state the cost for completing all such
Preliminary Services (the “Scoping Costs”). Any cost or expense for completing the Preliminary
Services in excess of the Scoping Costs shall be and remain the sole and exclusive liability and
obligation of the Offeror. The Town reserves the right to enter into multiple Scoping Agreements
with different Offerors. If the Offeror is not selected for a BOT Agreement, the Scoping Costs
shall be paid to Offeror for the performance of any Preliminary Services completed. If the Offeror
is selected for a BOT Agreement, the Scoping Costs shall be rolled into the Project’s financing.
C. BOT Agreement Recommendation. If, in its sole discretion, the Town decides to
recommend an offeror to its Town Council for completing the Project, the Town Council will
entertain the recommendation at a duly noticed public hearing. If a recommendation to award the
public-private agreement is made to the Town Council, the Town Council shall satisfy the statutory
processes included in the Act prior to awarding a BOT Agreement. Alternatively, and in its sole
discretion, the Town may terminate the RFPQ process.
At all stages, the Town reserves the right to discuss this RFPQ with Offerors to clarify the
Offerors’ understanding of and responsiveness to the solicitation requirements and to negotiate
with Offerors. Further, at all times, the Town reserves the right, in its sole discretion, to terminate
the process without making a recommendation to the Board or awarding a BOT Agreement.
Additionally, among other commercially acceptable and negotiated provisions, any BOT
Agreement will include the following contractual provisions:
Payment bond in an amount not less than one hundred percent (100%) of the cost to
develop and construct the Project
Performance bond in an amount not less than fifty percent (50%) of the cost to develop
and construct the Project
Non-discrimination provision
Drug-free workplace provision
Compliance with E-Verify requirements.
Indemnification by the winning offeror. The Town will not indemnify the winning
offeror
Application of Indiana law with venue in Boone County
Maintenance of the policies of insurance included at Exhibit C
Termination for gross misconduct
Town of Zionsville
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RFPQ-DPW Campus Project
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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