NET CHARTER REPLACE BOILER AND CHILLER

LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
SP#5331
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m. at the
Facility Services - Administration Building Room 112
LSU NEW ORLEANS
SP 5331

LSU NEW ORLEANS
______________________________________________________________
PROJECT MANUAL FOR
JOB ENTITLED
REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
PREPARED BY
LSU NEW ORLEANS
FACILITY SERVICES
LAKEFRONT - NEW ORLEANS - LOUISIANA - 70148
Request for Quote: #BTB 2933
Quotes Due: OCTOBER 22, 2026
Delivered to Purchasing Office
Administration Annex, Room 1004-G
By 2:00 p.m.
Prequote Site Visit:
Date: OCTOBER 14, 2026
10:00 a.m. at the
Facility Services - Administration Building Room 112
LSU NEW ORLEANS
PURCHASING REPRESENTATIVE: Troy Bacino, Assistant Director
for Purchasing
(504)280-6172 FAX (504)280-6297 E-mail tabacino@lsuneworleans.edu
UNIVERSITY REPRESENTATIVE: Melanie Champagne; Robert Montgomery
(504)280-3237 E-mail: mmchamp2@lsuneworleans.edu;
rpmontgo@lsuneworleans.edu
Date: June 19, 2026
SP 5331

INDEX
BID INFORMATION
INSTRUCTIONS TO BIDDERS
ARTICLE DESCRIPTION PAGES
1 Project Title and Bid Opening Date and Time 1
2 Bidder's Representation 1
3 Bidding Documents 2
3.1 Copies 2
3.2 Interpretation or Correction of Bidding Documents 3
3.3 Substitutions 3
3.4 Addenda 3
4 Bidding Procedure 4
4.1 Form and Style of Bids 4
4.2 Bid Security 5
4.3 Submission of Bids 6
4.4 Modification or Withdrawal of Bid 6
5 Consideration of Bids 7
5.1 Opening of Bids 7
5.2 Rejection of Bids 7
5.3 Acceptance of Bid 8
6 Performance and Payment Bond 8
6.1 Bond Required 8
6.2 Time of Delivery and Form of Bond 9
7 Form of Agreement Between Owner and Contractor 9
7.1 Form to be Used 9
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INDEX
BID INFORMATION
INSTRUCTIONS TO BIDDERS (Continued)
ARTICLE DESCRIPTION PAGES
7.2 Award 9
7.3 Successful Bidder's Deliver Schedule 9
7.4 Affirmative Action/Non-Discrimination 10
7.5 Compliance Agreement 10
7.6 Recording Contract 10
7.7 Payments 10
7.8 Termination of Contract for Convenience 11
7.9 Acceptance of Work 11
8 Completion Time and Liquidated Damages 11
8.1 Contract Time 11
8.2 Liquidated Damages 11
9 Pre-bid Conference 12
10 Insurance 13
11 Federal Clauses for Contracts 13
Insurance Requirements 1-9
Indemnification Agreement 10
FORMS
Bid Bond 1
Contract-Bond-Affidavit
Contract between University & Contractor 1-3
and Performance & Payment Bond
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FORMS (Continued)
Affidavit 4
Attestations Affidavit 2
Bid Form 1-4
Payment Request 1
Schedule of Values 1
TECHNICAL SPECIFICATIONS
SECTION DESCRIPTION PAGES
01000 General Conditions 5
01040 Cutting and Patching 2
02221 Building Demolition 2
15050 General Mechanical 9
15250 Insulation 2
15800 Mechanical Systems and Piping 4
15850 Test and Balance 5
15950 Temperature Controls 23
16010 Electrical General 5
16050 Electrical Materials and Methods 6
16900 Electrical Equipment Connections 1
DRAWINGS
SHEET TITLE DATE
T1 Titlesheet 6-19-26
ME1 Partial Floor Plan - Mechanical & Electrical 6-19-26
ME2 Schedules and Details 6-19-26
END
SP5331

BID INFORMATION
LSU NEW ORLEANS
SP5331

INSTRUCTIONS TO BIDDERS
ARTICLE I
PROJECT TITLE AND BID OPENING DATE & TIME
1.1 Project Title: REPLACEMENT OF BOILER AND CHILLER
NET CHARTER SCHOOL (THE ATHLETIC CENTER)
EAST CAMPUS
Bid Opening Date & Time: OCTOBER 22, 2026 at 2:00 p.m.
Location of Bid Opening:
LSU New Orleans - Main Campus
Purchasing Office
Administration Annex, Room 1004G
New Orleans, Louisiana 70148
1.2 DEFINITIONS
1.2.1 The Bidding Documents include the following
a. Bid Information & Forms dated 6-23-2026
b. Specifications Sections 01000 through 16900 dated 06/19/2026.
c. Drawings Sheets No. T1, ME1 and ME2.
d. Addenda issued during the bid period and acknowledged in the Bid Form
1.2.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA
Documents A201, or in other Contract Documents are applicable to the Bidding Documents.
1.2.3 Addenda are written or graphic instruments issued by the Architect prior to the opening of
bids which modify or interpret the bidding documents by addition, deletions, clarifications, or
corrections.
1.2.4 A Bid is a complete and properly signed proposal to do the Work or designated portion
thereof for the sums stipulated therein supported by data called for by the Bidding Documents.
1.2.5 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work
described as the base, to which work may be added for sums stated in Alternate Bids.
1.2.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to the amount of
the Base Bid if the corresponding change in project scope or materials or methods of construction
described in the Bidding Documents is accepted.
1.2.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials
or services as described in the proposed Contract Documents.
1.2.8 A Bidder is one who submits a Bid for a prime contract with the Owner for the Work
described in the proposed Contract Documents.
1.2.9 A Sub-bidder is one who submits a bid to a Bidder for materials or labor for a portion
of the Work
Instructions To Bidders
Page 1 SP5331

ARTICLE 2
BIDDER'S REPRESENTATION
2.1 Each Bidder by making his bid represents that:
2.1.1 He has read and understands the Bidding Documents and his bid is made in
accordance therewith.
2.1.2 He has visited the site and familiarized himself with the local conditions under
which the work is to be performed.
The Bidder is advised to carefully consider all University physical features and activities
and occupancies by faculty, staff and students, and to plan construction activities so as not
to disrupt the normal operations and activities of the University except as expressly
permitted by the University in writing. The Bidder shall be especially aware of existing
electric, gas, water, telephone and/or other utilities and facilities which may be in the way
of or adjacent to the Work, and shall take appropriate action to protect these utilities during
the Work.
Every effort has been made to accurately show all pertinent surface and subsurface
features accurately. For self-assurance, the Bidder may examine available drawings and
documents related to University premises. Such examinations may be made only in the
offices of the University Facility Services as part of the Mandatory Pre-Bid Conference.
2.1.3 His bid is based solely upon the materials, systems and equipment described in the
Bidding Documents as advertised and as modified by addenda.
2.1.4 When a discrepancy or ambiguity arises between the written specifications and the
drawings, the document which is more stringent, or which benefits the University
more as determined by the Director, shall govern.
2.1.5 His bid is not based on any verbal instructions contrary to the Bidding Documents
and addenda.
2.2 The Bidder must be fully qualified under any State or local licensing law for Contractors in
effect at the time and at the location of the work before submitting his bid. In the State of
Louisiana, only the bids of Contractors and Subcontractors duly licensed under Louisiana
Revised Statutes 37:2150, et seq. will be considered, if applicable. The Contractor shall be
responsible for determining that all of his Subbidders or prospective Subcontractors are
duly licensed in accordance with law. (See paragraph 4.1.8)
2.3 The University reserves the right to examine the Successful Bidder's past payroll records
and those of any subcontractor to determine whether the employees being used on the
contract are regularly employed. The University also reserves the right to question the use
of an employee whom it feels is unskilled or untrained on a task that requires a skill. If the
bidder intends to use laborers or unskilled workmen on any aspect of the contract, the
bidder must furnish a list of the tasks to be performed by said laborers and unskilled
workmen with their bid.
2.4 If the Contractor is required to replace any employees because of their failure to comply
with these requirements, any time lost on the job shall be the responsibility of the
Contractor and shall not be an acceptable reason for requesting extensions of any
Instructions To Bidders
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completion deadlines or waiver of any liquidated damages specified elsewhere in the bid
specifications.
2.5 In the event of inconsistencies within or between parts of the Contract Documents, or
between the Contract Documents and applicable standards, codes, and ordinances, the
Contractor shall: (1) Provide the better quality, upgrade, or quantity of Work, or (2) Comply
with the more stringent requirement, either or both in accordance with the Architect=s
interpretation.
ARTICLE 3
BIDDING DOCUMENTS
3.1 Copies
3.1.1 Complete bid documents may be obtained from the LSU New Orleans Purchasing
Office.
The Bidding Documents consist of the Drawings, the Bid Instructions and all
Addenda issued prior to bid opening. Changes to the work made after the contract
signing shall be documented by Change Order.
These INSTRUCTIONS TO BIDDERS, including amendments and additions thereto,
apply to each and every heading of the TECHNICAL SPECIFICATIONS with the
same force as though repeated in full under each heading.
3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the
University nor the Consultant assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3.1.3 The University or Consultant in making copies of the Bidding Documents available
on the above terms, do so only for the purpose of obtaining bids on the work and
do not confer a license or grant for any other use.
3.2 Interpretation or Correction of Bidding Documents
3.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency, or error
which they may discover upon examination of the Bidding Documents or of the site
and local conditions
3.2.2 Bidders requiring clarification or interpretation of the Bidding Documents shall
make a written request to the Architect, submitted through
jcrumb@crumbengineering.com to reach him at least seven (7) days prior to the
date for receipt of bids.
3.2.3 It shall be the Bidder's responsibility to make inquiry as to addenda issued. All
issued addenda shall be acknowledged on the Bid Form and shall become part of
the Contract. Neither the University nor its Consultant(s) will be responsible for
any explanation or interpretations of the Documents not covered by written, issued
addenda.
3.2.4 Any interpretation, correction or change of the Bidding Documents will be made by
addendum. Interpretations, corrections or changes of the Bidding Documents
made in any other manner will not be binding, and Bidders shall not rely upon such
Instructions To Bidders
Page 3 SP5331

interpretations, corrections and changes.
3.3 Substitutions
3.3.1 The materials, products and equipment described in the Bidding Documents
establish a standard of required function, dimension, appearance and quality to be
met by any proposed substitution. No substitutions shall be allowed after bid
opening.
3.3.2 No substitution will be considered unless written request for approval has been
submitted by the Proposer and has been received by the Architect at least seven (7)
days prior to the date for receipt of bids. Each such request shall include the name
of the material or equipment for which it is to be substituted and a complete
description of the proposed substitute including model numbers, drawings, cuts,
performance and test data and any other information necessary for an evaluation.
A statement setting forth any changes in other materials, equipment or work that
incorporation of the substitute would require shall be included. It shall be the
responsibility of the proposer to include in his proposal all changes required of the
Contract Documents if the proposed substitute is used. The burden of proof of the
merit of the proposed substitute is upon the proposer. The Architect's decision of
approval or disapproval of a proposed substitution shall be final.
Approval, if granted, is given contingent upon Contractor being responsible for any
costs which may be necessary to modify the space or facilities needed to
accommodate the materials and equipment approved.
3.3.3 If the Architect approves any proposed substitution, such approval will be set forth
in an addendum. Bidders shall not rely upon approvals made in any other manner.
3.3.4 It is incumbent upon the bidder, once a substitution is accepted, to assure that the
substitution will meet the requirements of the project as an acceptable and
contributing operating component of the completed project. The bidder and
proposer of the substation if used in the project shall provide all information,
drawings and other necessary equipment, and coordination to ensure that the
substitution will operate, fit and be able to be maintained as an acceptable
operating component of the project.
3.4 Addenda
3.4.1 Addenda will be e-mailed or delivered to all Contractors in attendance at the
mandatory Pre-Bid Conference or to all known bidders by the Purchasing
Department of the LSUNew Orleans to have received a complete set of bidding
documents if no mandatory Pre-Bid Conference is scheduled.
3.4.2 Copies of addenda will be made available for inspection wherever Bidding
Documents are on file for that purpose.
3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the
time set for the opening of bids, excluding Saturdays, Sundays, and any other legal
holidays; however, if the necessity arises to issue an addendum modifying plans
and specifications within the seventy-two-hour (72) period prior to the time for the
opening of bids, then the opening of bids shall be extended exactly one week,
without the requirement of re-advertising.
Instructions To Bidders
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