NCW Fairgrounds Restroom Renovations

PROJECT MANUAL
NCW FAIRGROUNDS
RESTROOM RENOVATIONS
Douglas County Commissioners
Waterville, Washington
DOH No. 2614
ARCHITECTS & PLANNERS The DOH Associates, PS WENATCHEE, WASHINGTON

NCW FAIRGROUNDS RESTROOM RENOVATIONS
Douglas County Commissioners
Waterville, Washington
DOH No. 2614
September 22, 2026
OWNER: DOUGLAS COUNTY
140 19th Street NW
East Wenatchee, Washington 98802
Telephone: (509) 884-7173
Board of Commissioners:
Mr. Dan Sutton, District 1
Mr. Randy Agnew, District 2
Mr. Marc Straub, District 3
County Administrator:
Ms. Jordyn Giulio
ARCHITECT: THE DOH ASSOCIATES, PS
7 N. Wenatchee Avenue, Suite 500
Wenatchee, WA 98801
Telephone: (509) 662-4781

TABLE of CONTENTS
Pages
Frontispiece .................................................................................................. 1
Table of Contents ........................................................................................ 2
DIVISION 0 - PROCUREMENT and CONTRACTING REQUIREMENTS
Section 00 11 16 Invitation to Bid .......................................................................................... 3
Section 00 21 00 Instructions to Bidders ............................................................................... 6
Section 00 41 00 Form of Proposal ........................................................................................ 4
A104 Standard Abbreviated Form of Agreement Between
Owner and Contractor ............................................................................... 35
DIVISION 1 - GENERAL REQUIREMENTS
Section 01 23 00 Base Bid and Alternates .............................................................................. 2
Section 01 25 00 Substitutions and Product Options .......................................................... 4
Section 01 29 73 Schedule of Values ...................................................................................... 2
Section 01 31 19 Project Meetings .......................................................................................... 3
Section 01 32 16 Construction Schedules .............................................................................. 2
Section 01 33 00 Submittals ..................................................................................................... 4
Section 01 50 00 Temporary Construction and Services ..................................................... 3
Section 01 73 29 Cutting and Patching .................................................................................. 4
Section 01 74 00 Cleaning ........................................................................................................ 3
Section 01 78 23 Operation and Maintenance Data ............................................................. 3
Section 01 78 39 Project Record Documents ....................................................................... 3
DIVISION 2 - EXISTING CONDITIONS
Section 02 41 00 Demolition ................................................................................................... 3
Hazardous Building Materials Inspection Report ................................ 23
DIVISION 7 - THERMAL and MOISTURE PROTECTION
Section 07 41 13 Preformed Metal Roofing .......................................................................... 4
DIVISION 9 - FINISHES
Section 09 77 20 Fiberglass Reinforced Panels ..................................................................... 3
DIVISION 10 - SPECIALTIES
Section 10 21 00 Toilet Partitions and Urinal Screens ......................................................... 3
Section 10 28 00 Toilet and Bath Accessories ....................................................................... 2
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TABLE of CONTENTS
DIVISION 22 - PLUMBING
Section 22 00 00 Plumbing ....................................................................................................... 4
DIVISION 26 - ELECTRICAL
Section 26 00 00 Electrical Work ............................................................................................ 4
END OF SECTION - TABLE OF CONTENTS
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SECTION 00 11 16
INVITATION TO BID
SECTION 00 11 16 - INVITATION TO BID.
PART 1 - GENERAL
1.1 NOTICE TO CONTRACTORS
A. Sealed bids will be received at the Douglas County Public Services Building at 140 19th
Street NW, East Wenatchee, Washington 98802 for the construction of the NCW
Fairgrounds Restroom Renovations in Waterville, Washington.
B. Time limits for receipt of proposals are as follows:
1. Section 00 41 00 - Price Proposal must be received by 2:00 pm (local time),
November 4, 2026.
2. Bids received after this time will not be considered. Emailed, faxed, or electronically
submitted bids will not be accepted.
1.2 SCOPE OF WORK
A. Renovations to the existing fairgrounds restrooms located at 601 N. Monroe Street,
Waterville, Washington. The project includes, but not limited to, demolition, plumbing
fixture replacement, toilet compartments/accessories replacement, light fixture and
electrical panel replacement, metal roofing/trim replacement, and additional items as
shown on the Contract Documents. Some of the above noted work will be bid as
alternates.
1.3 PROJECT WALKTHROUGH
A. An optional pre-bid tour will be conducted at 601 N. Monroe Street, Waterville,
Washington 98858 on Tuesday, October 13, 2026, 10:00 am (local time).
B. Attendance by prospective general contractors and major sub-bidders is strongly
encouraged.
1.4 BIDDING DOCUMENTS
A. Bidding Documents, including Instructions to Bidders, Form of Agreement, General
Requirements, Drawings and Specifications entitled, "NCW FAIRGROUNDS
RESTROOM RENOVATIONS", may be requested from the Architect in Portable
Document Format (PDF) and may also be examined at various construction councils
and builder association plan centers, a list of which is available from the office of the
Architect.
1. Architect: The DOH Associates, PS, 7 N. Wenatchee Avenue, Suite 500, Wenatchee,
WA 98801, (509) 662-4781
2. Drawings and Specifications are also available on the Douglas County website:
https://www.douglascountywa.gov/Bids.aspx
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SECTION 00 11 16
INVITATION TO BID
3. Bidders who are bidding without procuring documents from the Architect, are
encouraged to provide contact information to the Architect for inclusion in the
bidder's list and electronic notifications.
1.5 PREVAILING WAGE
A. The State of Washington prevailing wage rates are applicable for this public works
project located in the Town of Waterville in Douglas County. Bidders are responsible to
verify and use the most recent prevailing wage rates. The "Effective Date" for this
project is the Bid Proposal due date above. The applicable prevailing wage rates may be
found on the Department of Labor and Industries website located at:
1. https://secure.lni.wa.gov/wagelookup/
B. Upon request, the Architect will mail a hard copy of the applicable prevailing wages for
this project. Please contact The DOH Associates, PS at (509) 662-4781.
1.6 TITLE VI STATEMENT
A. Douglas County, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and Title 49 CFR, Subtitle A, Part 21
Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation), hereby notifies all bidders that it will affirmatively ensure that in any
contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
1.7 BID OPENING
A. Bids will be publicly opened by the Owner's representative immediately following the
hour set above.
1. All bidders are welcome to attend this public bid opening.
B. The County reserves the right to reject any and all bids and to waive irregularities or
informalities, without cause.
1. By Order of: Douglas County Board of Commissioners
1.8 PUBLICATIONS
A. Published as legal advertisement:
1. Wenatchee World September 30th and October 7th, 2026
2. Daily Journal of Commerce September 30th and October 7th, 2026
PART 2 - PRODUCT
(Not Used)
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SECTION 00 11 16
INVITATION TO BID
PART 3 - EXECUTION
(Not Used)
END OF SECTION 00 11 16
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SECTION 00 21 00
INSTRUCTIONS TO BIDDERS
SECTION 00 21 00 - INSTRUCTIONS TO BIDDERS
PROPOSALS, to be entitled to consideration, must be made in accordance with the following
instructions:
PART 1 - GENERAL
1.1 EXAMINATION OF DOCUMENTS
A. Before submitting a proposal, a bidder shall:
1. Carefully examine the Drawings and Specifications.
2. Visit the site of the Work, making such observations and measurements as may be
required.
a. All visits shall be conducted during the walkthroughs with the Owner as
scheduled in the Invitation to Bid.
3. Fully inform himself of existing conditions and limitations.
4. Rely entirely upon his own judgment in preparing his proposal.
5. Include in his bid a sum sufficient to cover all items required by the Contract.
B. Failure to do any of the above shall not relieve the bidder from entering into Contract
nor excuse him from performing the Work in strict accordance with the terms of the
Contract Documents.
C. Except as specifically provided for hereinafter, a Bidder will not be entitled to additional
compensation if he subsequently finds the existing conditions to require methods or
equipment that he did not anticipate in arriving at his bid sum(s).
1.2 INTERPRETATIONS
A. Questions regarding Drawings and Specifications should be addressed to the Architect
and will be answered by addenda addressed to all bidders.
B. Bidders finding discrepancies, omissions or points of doubtful meaning in the
Documents should notify the Architect immediately, and if at all possible, at least 36
hours before time set for bid opening.
C. Neither Owner nor Architect will be responsible for oral questions or interpretations.
No statement regarding the Work, except as made by bidding documents or addenda
thereto, shall be binding upon the Owner.
D. Questions received less than 4 days (96 hours) before time set for bid opening will not
be answered.
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SECTION 00 21 00
INSTRUCTIONS TO BIDDERS
E. All addenda issued during the bidding period will be incorporated into the Contract.
Each bidder must acknowledge each addendum issued, in the space provided therefore
on the bid form, in order to have his bid considered.
1.3 FORM OF PROPOSAL
A. Proposals shall be made upon forms provided for that purpose, signed in longhand by
the bidder and with his company name and position typed in the spaces provided. If a
bidder is a partnership or co-partnership, at least one partner must sign; if a corporation,
print name of corporation, State in which incorporated, and follow by signatures of
persons authorized to sign, naming the offices they hold in the corporation.
B. Each proposal shall specify a unit or lump sum price, typed or written with ink in both
words and figures, for each of the separate items as called for. In case of discrepancy
between the written words and figures, the written words shall govern. Any omission of
prices for items, including unit costs, shown in the form of proposal or any addition in
writing to the form, or any added conditions, limitations or provisions, will be liable to
render the proposal informal and cause its rejection.
C. Fill all blank spaces in the bid form whether with a bid figure or with "Not Applicable"
or "No Bid".
1.4 SUBSITUTIONS - PRIOR APPROVAL
A. Bids shall be based strictly upon items and materials either specified in the Contract
Documents or which have received written prior approval as stipulated in
DIVISION 1 of the Specifications. By signing the Agreement, the Contractor shall
warrant that he has verified availability and delivery in order to properly complete the
Work within the stipulated time of completion, and agrees that these are the items and
materials to be utilized in the Work.
B. Where a manufacturer and model or type number is specified and other manufacturers
are named in connection therewith, such additional named manufacturers may submit
quotations on their equivalent products, subject to conformance with the provisions of
the Contract Documents, without approval prior to bid opening.
C. Substitutions, other than of manufacturers so named, may be made ONLY under the
conditions and procedures described in DIVISION 1 of the specifications.
1.5 DELIVERY OF PROPOSAL
A. Bid Proposal and Bid Guarantee shall be enclosed in an opaque sealed envelope,
addressed and marked as follows so as to guard against premature opening of any bid:
1. (Name of Bidder Here)
Douglas County Commissioners
Public Services Building
140 19th Street NW
East Wenatchee, WA 98802
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SECTION 00 21 00
INSTRUCTIONS TO BIDDERS
PROPOSAL FOR: NCW FAIRGROUNDS RESTROOM RENOVATIONS
B. Bids shall be delivered to the Owner's representative appointed to receive bids, as
required by the Invitation to Bid.
1.6 MODIFICATION OR WITHDRAWL OF PROPOSALS AFTER DELIVERY
A. A bidder may, without prejudice to himself, withdraw, modify, or correct a proposal
after it has been deposited with the Owner, provided the request for such withdrawal,
modification or correction is filed with the Owner in writing, hand delivered, or by
electronic mail (e-mail) received before the time set for opening proposals. The original
proposal, as modified by such written or electronic communication, will be considered as
the proposal submitted by the bidder. Modifications will be accepted only if such
modification is received prior to the bid opening time and same is confirmed in writing
on the official letterhead of the Contractor. E-mail corrections shall be sent to
jgiulio@co.douglas.wa.us and copied to larry@doharchitects.com and must include the
subject line "ADMINISTRATION ADDITION Bid Modification". It shall be the
responsibility of the Bidder to acquire an "email delivered receipt" from the recipient
confirming delivery prior to the time of bid.
B. Modification(s) of amounts should only state the amount to be added to, or subtracted
from, the original submitted proposal so that the final bid will not be revealed until the
sealed proposal is opened.
C. Oral or telephone modifications or withdrawals of bids cannot be considered.
D. No bidder will be permitted to withdraw his proposal between the closing time for
receipt of proposals and the actual award of Contract, unless the award is delayed for a
period exceeding 30 calendar days.
1.7 OPENING OF BIDS
A. Bids received prior to the time of opening will be securely kept, unopened. The Owner's
representative, whose duty it is to open them, will determine when the specified time has
arrived, and no bid received thereafter will be considered. No responsibility will be
attached to the Owner for the premature opening of an improperly addressed or
identified bid.
B. At the time and place fixed for the opening of bids, every bid received within the time
fixed for receiving bids will be opened and read publicly, irrespective of irregularities
therein, and a tabulation of bids will be furnished to all prime bidders as soon as possible
thereafter.
1.8 BID GUARANTEE
A. As a guarantee that if awarded the Contract, the bidder will execute same, each bid shall
be accompanied by a certified or bank cashier's check or by a Bid Bond, in the amount
not less than five percent (5%) of the total Bid (including alternates, if any) made payable
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