Natural Treatment System Maintenance, Phase 2

REQUEST FOR BIDS
Natural Treatment System Maintenance, Phase 2
REQUEST NUMBER: 2625
DUE DATE: November 10, 2026
DUE TIME: 2:00 PM

INTRODUCTION
The Gerald R. Ford International Airport Authority (GFIAA) is requesting bids for Natural Treatment System
Maintenance, Phase 2 project. The project consists of the removal of existing treatment bed media and piping
from four treatment cells, disposal of bed material on airport property, construction of new bed media, piping
and outlet controls, and installation of a stormwater treatment.
The Gerald R. Ford International Airport is the second busiest airport in Michigan, serving business and leisure
travelers with nonstop and connecting flights on six airlines. The Ford Airport is managed and operated by the
Gerald R. Ford International Airport Authority.
This solicitation will be publicly opened at the Gerald R Ford International Airport Authority, located on the
second floor of the Gerald R Ford International Airport Terminal Building at 5500 44th St SE, Grand Rapids, MI,
49512. All submissions will be sealed until the date and time specified, at which time they will be opened and
read aloud.
SOLICITATION AND PROJECT SCHEDULE
ACTIVITY DATE
BID Issue Date October 13, 2026
Question Deadline November 3, 2026
Submission Due Date November 10, 2026
Contract Start Date June 1, 2027
GFIAA reserves the right to modify the deadline set forth in the above table in its sole discretion. Any such
modifications will be stated in an addendum.
VOLUNTARY ON-SITE CONFERENCE
CONFERENCE DETAILS
Conference Date October 27, 2026
Conference Time (local) 2:00 pm
International Room B of the airport terminal building,
Conference Location
5500 44th St. SE, Grand Rapids, MI 49512
Join the meeting now
Virtual Attendee Option Meeting ID: 260 425 600 105 900
Passcode: o5d2HF3h
A voluntary pre-submission conference is scheduled for this request. Equal opportunity will be provided for
all Bidders to ask questions.
Attendees should arrive a minimum of five (5) minutes before the scheduled date and time.
Attendees requiring special services are asked to provide their requirements to the GFIAA at least
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forty-eight (48) hours in advance to allow for accommodations.
An optional site visit will be available following the on-site conference.
SITE INSPECTION
Bidders may request an on-site inspection by appointment only. Discussions between the Bidder and airport
staff during the on-site inspection do not override any written specification or correspondence provided in this
solicitation.
CONTACT FOR AN APPOINTMENT
Contact Name Michelle Baker
Contact Phone Number (616) 233-6022
Bidders shall not communicate with the above contact for any reason other than for on-site inspection
purpose. Any Bidder requesting a modification to the written specification should contact the Purchasing
Department as instructed within this request.
WORK SCOPE
The project consists of furnishing all material and constructing the following:
Removal of existing treatment bed media and piping from four treatment cells, disposal of bed material on
airport property, construction of new bed media, piping and outlet controls, and installation of a stormwater
treatment.
See Attached Technical Specifications and Contract Drawings.
EXAMINATION OF SPECIFICATIONS
Contract documents may be viewed online at https://www.grr.org/business-opportunities.
DEPOSIT FOR DRAWINGS AND SPECIFICATIONS
Hardcopy drawings and specifications are available at the 3355 Evergreen Drive NE, Grand Rapids, MI 49525
office of Prein&Newhof. Hardcopy drawings and specifications are available for the fee of $300.00 dollars.
Prein&Newhof Plan Room members who want to purchase the hard copy of the drawings only, may do so for
$78.00 dollars. A $15 dollar charge will be added to all mailed drawings and/or specifications. Fees are payable
by cash or check only and are not refunded.
FUNDING
The work to be performed under this contract will be financed and paid for by funds received from federal and
local sources.
REQUESTS FOR INFORMATION
Questions regarding this solicitation are to be submitted in writing to purchasing@grr.org prior to 5 p.m. on
November 3, 2026.
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GFIAA reserves the right to publish and respond to an inquiry, respond directly to the inquirer without
publishing or not respond to the inquiry at its sole discretion. Unless otherwise indicated, all questions will be
complied into one document and answers will be issued as a Questions & Answers document within 4 days
after the question deadline.
It is the firm's responsibility to become familiar with and fully informed regarding the terms, conditions,
and specifications of this solicitation. Lack of understanding or misinterpretation of any portions of this
solicitation shall not be cause for withdrawal after opening or for subsequent protest of award.
Addendums will only be published by the GFIAA Purchasing Department and available for review at
www.grr.org.
CONSTRUCTION
All work is to be done in a first-class workmanlike manner. All debris (packing materials, replaced materials,
etc.) are to be cleaned up and removed by the workers.
The successful Bidder is responsible for obtaining all necessary permits and licenses so the completed work
complies with all applicable codes, ordinances, regulations, standards, and laws. The cost of such permits and
licenses is understood to be a part of the bid price. Any fines, fees, or other costs taxed or charged to Kent
County because of the successful bidder's violation(s) of any laws, standards, etc. will be paid by the successful
bidder.
Dimensions furnished are for general reference only. Bidders must take their own measurements as necessary
for preparing their response.
All materials are to be new, not refurbished, and free from corrosion, scratches, or other such defects which
present other than a new appearance.
REQUEST FOR BID SUBMISSION
Responses may be delivered physically or electronically. To be considered, complete submissions must be
received prior to the due date and time specified (local time).
* Hard copy responses can be mailed or otherwise delivered to the address below.
Submission address:
Attn: Marissa Norris, Senior Procurement Specialist
Gerald R Ford International Airport Authority
5500 44th St SE
Grand Rapids, MI 49512
* Electronic responses can be securely uploaded as a single pdf document to:
https://www.dropbox.com/request/kcdh2tlzfjzmgegg2lve
Electronic submissions shall be named with a form or portion of the firm's name as part of the document
name.
The firm certifies the response submitted has not been made or prepared in collusion with any other Bidder
and the prices, terms or conditions thereof have not been communicated by or on behalf of the Bidder to
any other Bidder prior to the official opening of this request. This certification may be treated for all
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purposes as if it were a sworn statement made under oath, subject to the penalties for perjury. Moreover, it is
made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false statements.
Submissions may be withdrawn by written request only if the request is received on or before the opening
date and time.
Submissions not meeting these criterions may be deemed non-responsive.
GFIAA is not liable for any costs incurred by any prospective firm prior to the awarding of a contract,
including any costs incurred in addressing this solicitation.
BONDS
Contractor shall furnish a performance bond and a payment bond, each in an amount at least equal to 100% of
the Contract Price, as security for the faithful performance and payment of all of Contractor's obligations under
the Contract. These bonds shall remain in effect until one year after the date when final payment becomes due.
COMPLETION DATE
The project shall be completed on or before September 30, 2027.
TERMS AND CONDITIONS
GFIAA reserves the right to require that its standard terms and conditions apply to any actual order placed in
response to a firm's submission. No attempt to modify GFIAA's Standard Terms and Conditions shall be
binding, absent agreement on such modification in writing and signed by GFIAA.
No payment shall be made to the Bidder for any extra material or services, or of any greater amount of
money than stipulated to be paid in the contract, unless changes in or additions to the contract requiring
additional outlay by the Bidder shall first have been expressly authorized and ordered in writing by contract
amendment or otherwise furnished by the GFIAA.
The intent of these specifications is to solicit a properly designed and all-inclusive response. Any
requirements not in the specifications, but which are needed for such a response, are to be included in the
submission.
The Gerald R Ford International Airport Authority, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged
business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
The Bidder shall not discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or
disability that is unrelated to the individual's ability to perform the duties of a particular job or position.
The Bidder shall observe and comply with all applicable federal, state, and local laws, ordinances, rules and
regulations at all times during the completion of any contract with the GFIAA.
The terms of this request shall be interpreted, construed and enforced pursuant to the laws of the State of
Michigan, and the Parties irrevocably consent to the jurisdiction of the federal and state courts presiding in
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Michigan.
The GFIAA is tax-exempt and a regional airport authority organized under 2015 P.A. 95, being MCL 259.137 et.
seq.
Vendor Representation and Warranty Regarding Federal Excluded Parties List: The Bidder acknowledges that
the GFIAA may be receiving funds from or through the Federal Government; such funds may not be used to
pay any Bidder on the Federal Excluded Parties List (EPLS). The Bidder represents and warrants to the GFIAA
that it is not on the Federal EPLS. If the Bidder is in non-compliance at any time during execution or term of
this agreement (including any extensions thereof), the Bidder shall be in breach and the GFIAA shall be
entitled to all remedies available to it at law or equity, specifically including but not limited to recovery of all
moneys paid to the Bidder, all consequential damages (including the loss of grant funding or the requirement
that grant funding be returned), and attorney fees (including the costs of in-house counsel) sustained as a
result of the Bidder's non- compliance with this warranty and representation.
Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or
response, Bidder certifies, under civil penalty for false certification, that it is fully eligible to do so under law
and that it is not an "Iran linked business," as that term is defined in the Act.
Insurance requirements are posted on the Documents and Forms page of the GFIAA website within the
Purchasing Terms and Conditions document.
Termination For Cause: Should the firm fail to perform the Work as required by and in accordance with the
schedule or time requirements, or otherwise violate any of the terms set forth in the Solicitation Request, it
shall constitute breach of the Contract. Other than in force majeure situations, Bidder shall have five (5)
calendar days to cure a breach of the Contract (the "Cure Period") following issuance of GFIAA written notice.
Failure to cure a breach of the Contract within said Cure Period shall allow the GFIAA to, without further
notice to the Bidder, declare the Contract terminated and proceed with the replacement of the Bidder and
the GFIAA shall be entitled to all remedies available to it at law or in equity including a claim against any
required payment/performance bonds.
Termination Without Cause: Notwithstanding any other provision, at any time and without cause, GFIAA shall
have the right, in its sole discretion, to terminate the contract by giving sixty (60) days written notice.
Although it is the intent to contract with one provider, the GFIAA reserves the right to contract with alternate
sources if the Bidder is unable or unwilling to service its obligation, or it is deemed by GFIAA to be in its best
interest to use alternate sources.
Assignment: Neither party shall assign or delegate any of its rights or obligations under this Agreement
without the prior written consent of the other party.
Bidder warrants that they are an authorized provider of products or services of his/her submission.
CONTRACT DOCUMENTS
The contract documents consist of material outlined in Article 7 of the Agreement. Each Bidder shall carefully
examine his copy of the contract documents for completeness. No claim will be allowed on the basis that the
contract documents are not complete.
INTERPRETATION OF THE CONTRACT DOCUMENTS
It is the intent of these contract documents to be clear, complete and consistent. If Bidder is of the opinion that
any portion of the contract documents is ambiguous, inconsistent or contains errors or omissions Bidder shall,
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prior to submitting its bid, in writing request Engineer to clarify that portion of the contract documents as an
addendum. This interpretation or correction will be made a part of the contract documents as an addendum.
Any such addendum shall be mailed, faxed, e-mailed or delivered only to each person recorded as having
received/downloaded a copy of the contract documents directly from Prein&Newhof.
The last day an addendum will be issued is three (3) business days prior to the bid.
Only written addenda issued by the Engineer shall be binding. Oral interpretations, information or instructions
by any office or employee of the Authority or Engineer are not authorized and therefore are not binding.
Any conclusions or information obtained or derived from Contract Documents will be at the user's sole risk.
Prein&Newhof will maintain the Master Copy (hard copy), from which all electronic copies are based in its
Grand Rapids Office. In the case of any contract discrepancy, the Master Copy (hard copy) shall be considered
the controlling document.
BIDDERS INVESTIGATION
The Bidder will be responsible for inspecting the site of the proposed work to determine for himself all
conditions under which he will be obligated to work. It is also expected that he will investigate and make his
own determination concerning the available facilities for receiving, transporting, handling and storing
construction equipment and materials, and concerning other local conditions that may affect his work.
BID PROPOSAL PREPARATION
A. Name, Address and Legal Status of Bidder
The name and legal status of the Bidder, Corporation, Partnership or an Individual, shall be stated in the
Proposal. A corporation Bidder shall name the state in which its Articles of Incorporation are held, and must
give the title of the official having authority, under the by-laws, to sign contracts. A partnership Bidder shall
give the full names and addresses of all partners. An L.L.C. Bidder shall provide the full names and addresses of
all members.
Anyone signing a proposal as an agent of another must submit, with his proposal, legal evidence of his
authority to act as an authorized agent of the party.
The place of residence of each Bidder, or the office address in the case of a firm or company, with county and
state, must be given after a signature.
B. Proposal Form
The Bidder is to complete the Bid Proposal Documents that are included in the Project Specification book
(online or hard copy), referring to the table of contents to identify the exact order of these documents.
Regardless of how the bid documents are received, a hard copy (paper copy) of the Bid Proposal Documents
must be submitted for bidding purposes. The Bid Proposal Documents include: Bid Proposal Checklist, Bid
Proposal, and Bid Proposal - Unit Prices.
The Bidder must provide the signed Bid Proposal Documents in either type written or hand written (in ink) form
and clearly and completely set forth all required lump sum amounts, unit prices or other costs in a legible and
understandable manner. Illegibility of any work or figure in the proposal may be sufficient cause for rejection of
the proposal by the Authority.
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C. Proposal Data
Proposals shall be carefully prepared in strict accordance with contract requirements and these instructions and
shall include all pertinent information required by the proposal form. Failure of the bidder to comply in any
respect shall be grounds for rejection of the bidder's proposal.
The proposal for work is on a unit basis.
The bids will be based on the comparison of totals of the extensions of the stated unit prices. In case of an
error in preparation of the bid form, the unit prices will be used. No partial bids will be considered.
D. Experience and Qualifications
It is the intention of the Authority to award this contract to a Bidder that will perform and complete all work in
compliance with the Contract Documents and in a workmanlike and professional manner. Bids are therefore
only solicited from responsible Bidders known to be skilled, experienced and regularly engaged in work of
similar character and magnitude to that covered by these contract documents.
After the opening of bids, when so requested by the Authority or Engineer, the Bidder will be required to
provide documentation of the extent and nature of his experience in work of this kind and to furnish references
as to his experience on projects of similar types and concerning contractor's ability to timely and within budget
perform work of the type involved in this project. The successful Bidder shall submit a statement of his
experience and financial status, a list of all jobs he now has underway, with the volume and percent completed.
If the successful Bidder is an LLC, bidder shall provide, if requested, personal guarantees of its members.
In addition to the above, when so requested, the Bidder shall meet with the Authority's representatives and
give further information in relation to his proposed construction plan, methodology, and schedule of
operations, in order to determine the Bidder's qualifications, ability to perform the Work, and timely complete
the Work in accordance with the contract requirements.
WITHDRAWAL OF BIDS
Any Bidder who has submitted a proposal to the Authority may withdraw his bid at any time prior to the
scheduled time for opening bids. No Bidder may withdraw his bid after the opening for a period of Sixty (60)
days thereafter.
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MICHIGAN FREEDOM OF INFORMATION ACT
Information submitted in this solicitation is subject to the Michigan Freedom of Information Act and may not
be held in confidence after the Bidder's submission is opened. A submission will be available for review after
the project has been awarded.
GFIAA cannot assure that all of the information submitted as part of or peripheral to the Bidder's submission
will be kept confidential. Any Bidder submission language designated as confidential is considered
automatically invalid and void. GFIAA is subject to the Michigan Freedom of Information Act, which prohibits
it from concealing information on or associated with responses, successful or unsuccessful, once they are
opened.
EVALUATION, STATUS UPDATES, AWARD & CONTRACT EXECUTION
The Authority reserves the right to request additional information it may deem necessary after the
submissions are received.
The Authority reserves the right at its discretion to waive irregularities of this solicitation process.
In the event of extension errors, the unit price shall prevail and the Bidder's total offer will be corrected
accordingly. In the event of addition errors, the extended totals will prevail and the Bidder's total will be
corrected accordingly. Bidder must check their submission where applicable. Failure to do so will be at the
Bidder's risk. Submissions having erasures or corrections must be initialed in ink by the Bidder. Bidders are
cautioned to recheck their submissions for possible errors.
The Bidder shall not be allowed to take advantage of error, omissions or discrepancies in the specifications.
The Authority, at its sole discretion, reserves the right to award to the Bidder whose response is deemed most
advantageous to the Authority. The Authority, at its sole discretion, shall select the most responsive and
responsible Bidder and evaluate all responses based on the requirements and criterion set forth in this
solicitation while reserving the right to weigh specifications and other factors in the award. The Authority
reserves the right to reject any and all submissions as a result of this solicitation.
The Authority reserves the right to award by line item when applicable and to accept or reject any or all parts
of a submission.
Accelerated discounts should be so stated at the time of submission. If quick-pay discounts are offered, The
Authority reserves the right to include that discount as part of the award criterion. Prices must, however, be
based upon payment in thirty (30) days after receipt, inspection, and acceptance. In all cases, quick-pay
discounts will be calculated from the date of the invoice or the date of acceptance, whichever is later
Award notifications are posted on the Authority website. It is the Bidder's responsibility to monitor the
website for status updates.
Low bid shall be determined based on the lowest responsive and responsible bid. The Authority may elect
to award only specific portions of work based on the availability of funding.
The Bidder to whom the contract shall have been awarded will be required to execute an Agreement in the
form included in the Contract Documents and to furnish sureties, insurance policies and certificates all as
required within fifteen (15) days after the award. In case of his refusal or failure to do so, he will be
considered to have abandoned all his rights and interest in the award, and his bid deposit may be declared
forfeited to the Authority and the work may be awarded to another Bidder.
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