| Agency: | Clark County |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jul 6, 2026 |
| Due Date: | Jul 15, 2026 |
| Solicitation No: | RFP Number: 957 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Clark Regional Emergency Services Agency (CRESA), on behalf of Clark County and participating jurisdictions, is seeking proposals from qualified consultants to support the update of the Clark County Natural Hazard Mitigation Plan.
| United Parcel Service / FedEx or Hand Delivery Clark County ATTN: Office of Purchasing 1300 Franklin Street, 6th Floor, Suite 650 Vancouver WA 98660 564-397-2323 | United States Postal Service) Not Available |
|---|
REQUEST for PROPOSAL # 957
ARCHITECTURAL AND ENGINEERING SERVICES
Clark County Washington
RELEASE DATE: WEDNESDAY, JUNE 17, 2026
DUE DATE: WEDNESDAY, JULY 15, 2026 by 11:00 am
LATE PROPOSALS WILL NOT BE ACCEPTED - NO EXCEPTIONS
Request for Proposal for:
NATURAL HAZARD MITIGATION PLAN 2027 UPDATE
CONSULTANT SERVICES
SUBMIT:
One (1) Original
Four (4) Complete Copies
of the Proposal to:
United Parcel Service / FedEx or Hand Delivery United States Postal Service)
Clark County Not Available
ATTN: Office of Purchasing
1300 Franklin Street, 6th Floor, Suite 650
Vancouver WA 98660
564-397-2323
Office Hours: 8:00 am - 3:00 pm, Monday - Friday, except Legal Holidays.
No electronic mail submissions.
Refer Questions to Project Manager:
Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise
that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov or
@cresa.wa.gov.
Justine Magnoni-Garver, MPH
Emergency Management Coordinator / Mitigation and Recovery
Clark Regional Emergency Services Agency (CRESA)
justine.magnoni-garver@cresa.wa.gov
Phone 360-992-6288
General Terms and Conditions
ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and independently, without consultation, communication, or agreement for the purpose of
administrative requirements established by Washington Administrative Code (WAC), the restricting competition. This does not preclude or impede the formation of a consortium
Revised Code of the State of Washington (RCW), and any subsequent amendments or of companies and/or agencies for purposes of engaging in jointly sponsored proposals.
modifications, as applicable to providers licensed in the State of Washington.
INTERLOCAL AGREEMENT - CRESA has made this RFP subject to Washington State
ALL proposals submitted become the property of Clark Regional Emergency Services statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend identical
Agency (CRESA). It is understood and agreed that the prospective Proposer claims no prices and services to other public agencies wishing to participate in this RFP. Each public
proprietary rights to the ideas and written materials contained in or attached to the proposal agency wishing to utilize this RFP will issue a purchase order (or contract) binding only their
submitted. Clark County has the right to reject or accept proprietary information. agency. Each contract is between the proposer and the individual agency with no liability
to Clark County.
AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-
LIMITATION - This RFP does not commit CRESA to award a contract, to pay any costs
duals outside the proposers own organization in preparing the proposal. No contingent
incurred in the preparation of a response to this RFP, or to procure or contract for services
fees for such assistance will be allowed to be paid under any contract resulting from this
or supplies.
RFP.
LATE PROPOSALS - A proposal received after the date and time indicated above will not
CANCELLATION OF AWARD - CRESA reserves the right to immediately cancel an be accepted. No exceptions will be made.
award if the contractual agreement has not been entered into by both parties or if new state
regulations or policy make it necessary to change the program purpose or content, ORAL PRESENTATIONS - An oral presentation may be required of those prospective
discontinue such programs, or impose funding reductions. In those cases where contractors whose proposals are under consideration. Prospective contractors may be
negotiation of contract activities are necessary, CRESA reserves the right to limit the period informed that an oral presentation is desired and will be notified of the date, time and
of negotiation to sixty (60) days after which time funds may be unencumbered. location the oral presentation is to be conducted.
CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for
governing the confidentiality of information. the following purposes will be conducted at the discretion of CRESA or Clark County: Fund
accountability; Contract compliance; and Program performance.
CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing
PRICE WARRANT - The proposer shall warrant that the costs quoted for services in
or denying any interest, financial or otherwise, that any employee or official of Clark County
response to the RFP are not in excess of those which would be charged any other individual
or the appropriate Advisory Board may have in the proposing agency or proposed project.
or entity for the same services performed by the prospective contractor, in a similar
socioeconomic, geographical region.
CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a
proposal must certify that each company or agency of the consortium can meet the REQUEST for PROPOSALS - This solicitation is an invitation by CRESA for Proposers to
requirements set forth in the RFP. submit an offer, which may be subject to subsequent discussions and negotiations by the
County and the Proposer. It is not a request for a competitive bid.
COST OF PROPOSAL & AWARD - The contract award will not be final until CRESA and A Proposal means any document, submittal, interview presentation, negotiation, and
the prospective contractor have executed a contractual agreement. The contractual everything and anything provided in response to this RFP regardless of whether the
agreement consists of the following parts: (a) the basic provisions and general terms and submission is an oral or written submission.
conditions, (b) the special terms and conditions, (c) the project description and goals CRESA reserves the right to accept or reject any or all proposals received as a result of
(Statement of Work), and (d) the budget and payment terms. CRESA is not responsible for this RFP, to negotiate with any or all prospective contractors on modifications to proposals,
any costs incurred prior to the effective date of the contract. CRESA reserves the right to to waive formalities, to postpone award, or to cancel in part or in its entirety this RFP if it is
make an award without further negotiation of the proposal submitted. Therefore, the in the best interest of CRESA to do so.
proposal should be submitted in final form from a budgetary, technical, and programmatic
standpoint. PROTESTS - Must be submitted to the Purchasing Department within 3 business days of
receipt of Letter of Notice.
DISPUTES - Clark County encourages the use of informal resolution to address complaints
or disputes arising over any actions in implementing the provisions of this RFP. Written PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and
complaints should be addressed to Clark County - Purchasing, P.O. Box 5000, Vancouver, public offices, sometimes without advance notice. The successful Proposer's employees
Washington 98666-5000. and agents shall carry sufficient identification to show by whom they are employed and
display it upon request to security personnel. CRESA project managers have discretion
DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the to require the successful Proposer's employees and agents to be escorted to and from
policy of CRESA and Clark County to require equal opportunity in employment and any public office, facility or work site if national or local security appears to require it.
services subject to eligibility standards that may be required for a specific program. Clark
SALES TAX - Out of State Businesses - WA State Reporting Thresholds & Nexus
County is an equal opportunity employer and is committed to providing equal opportunity
https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-
in employment and in access to the provision of all county services. Clark County's Equal
and-nexus Businesses operating outside WA State must register to report B&O tax and
Employment Opportunity Plan is available at
collect/submit applicable sales tax, if the business meets any of the following thresholds in
http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of
the current or prior year:
race, color, religion, creed, sex, marital status, national origin, disability, age, veteran
* Has physical presence nexus in Washington.
status, on-the-job injury, or sexual orientation. Employment decisions are made without
* Has more than $100,000 in combined gross receipts sourced or attributed to
consideration of these or any other factors that are prohibited by law. In compliance with
Washington.
department of Labor Regulations implementing Section 504 of the rehabilitation Act of
1973, as amended, no qualified handicapped individual shall be discriminated against * Is organized or commercially domiciled in Washington.
in admission or access to any program or activity. The prospective contractor must agree
SUBCONTRACTING - No activities or services included as a part of this proposal may
to provide equal opportunity in the administration of the contract, and its subcontracts or
be subcontracted to another organization, firm, or individual without the approval of
other agreements.
CRESA. Such intent to subcontract shall be clearly identified in the proposal. It is
understood that the contractor is held responsible for the satisfactory accomplishment
MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with
of the service or activities included in a subcontract.
the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small
Works and Vendor rosters. To be eligible to participate in this Clark County public VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of
solicitation and the resulting contract, your business must be registered with the MRSC any contract as a result of this RFP.
Rosters. Failure to register may result in your proposal being marked nonresponsive.
Be sure to select Clark County in your application. If you have questions about the WORKERS COMPENSATION INSURANCE - The contractor shall comply with R.C.W.
registration process, contact the MRSC Rosters at 206-436-3798 or Title 51- with minimum coverage limits of $500,000 for each accident, or provide
https://mrscrosters.org/businesses/business-membership/ evidence that State law does not require such coverage.
INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, FOR ALTERNATIVE FORMATS
in connection with this proposal, the prices and/or cost data have been arrived at Clark County ADA Office: V: 564-397-2322
ADA@clark.wa.gov
Request for Proposals
Table of Contents
PART I PROPOSAL REQUIREMENTS
Section IA: General Information
1. Introduction
2. Background
3. Scope of Project
4. Project Funding
5. Title VI Statement
6. Timeline for Selection
7. Employment Verification
Section IB: Work Requirements
1. Required Services
2. CRESA Performed Work
3. Deliverables and Schedule
4. Place of Performance
5. Period of Performance
6. Debarred / Suspended
7. Americans with Disabilities Act (ADA) Information
8. Public Disclosure
9. Insurance/Bond
10. Plan Holders List
PART II PROPOSAL PREPARATION AND SUBMITTAL
Section IIA: Pre-Submittal Meeting/Clarification
1. Pre-Submittal Meeting
2. Proposal Clarification
Section IIB: Proposal Submission
1. Proposals Due
2. Proposal
Section IIC: Proposal Content
1. Cover Sheet
2. Project Team
3. Management Approach
4. Respondent's Capabilities
5. Project Approach and Understanding
6. Proposed Cost
PART III PROPOSAL EVALUATION & CONTRACT AWARD
Section IIIA: Proposal Review and Selection
1. Evaluation and Selection
2. Evaluation Criteria Scoring
Section IIIB: Contract Award
1. Consultant Selection
2. Contract Development
3. Award Review
4. Orientation/Kick-off Meeting
ATTACHMENTS A: Proposal Cover Sheet
B: Letter of Interest
C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form
EXHIBITS A. N/A
| Section IA | General Information |
|---|---|
| 1. Introduction | Clark Regional Emergency Services Agency (CRESA), on behalf of Clark County and participating jurisdictions, is seeking proposals from qualified consultants to support the update of the Clark County Natural Hazard Mitigation Plan (NHMP). This project is funded through the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) and administered by the Washington State Emergency Management Division. The selected consultant will support development of a FEMA-compliant plan consistent with 44 CFR Part 201 and FEMA's Local Mitigation Plan Review Guide. This is a qualifications-based selection process, do not submit costs with proposal. Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the resulting contract your business must be registered with the MRSC Rosters. Failure to register may result in your proposal being marked non-responsive. Be sure to select Clark County in your application. If you have questions about the registration process, contact the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business- membership/ If your company contact details are not on the Plan Holder List at https://clark.wa.gov/internal-services/request-proposal-1 Attachment B, Letter of Interest must be submitted to participate in this RFP. Proposers shall respond to all sections to be considered. Clark County has made this Request for Proposal subject to Washington State statute 39.34 RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices to qualified public agencies. Each contract is between the proposer and individual agency binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for Architectural and Engineering Services requires qualifications-based selection, do not submit costs with proposal. |
| 2. Background | Clark County's current FEMA-approved Natural Hazard Mitigation Plan (2023) expires in April 2028. This project will update the plan to reflect current hazard conditions, incorporate updated data, and expand participation among local jurisdictions and community partners. The planning process will be multi-jurisdictional and include cities, special districts, utilities, schools, and other stakeholders. |
| 3. Scope of Project | The selected consultant will support CRESA in completing a comprehensive update to the Clark County Natural Hazard Mitigation Plan. The project will include stakeholder engagement, risk assessment, mitigation strategy development, and preparation of a FEMA-compliant plan. The consultant will provide technical expertise in hazard mitigation planning, including risk assessment, GIS analysis, facilitation, and plan development. |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
Part I Proposal Requirements
Section IA General Information
1. Introduction Clark Regional Emergency Services Agency (CRESA), on behalf of Clark County and
participating jurisdictions, is seeking proposals from qualified consultants to support the
update of the Clark County Natural Hazard Mitigation Plan (NHMP).
This project is funded through the Federal Emergency Management Agency (FEMA) Hazard
Mitigation Grant Program (HMGP) and administered by the Washington State Emergency
Management Division. The selected consultant will support development of a FEMA-compliant
plan consistent with 44 CFR Part 201 and FEMA's Local Mitigation Plan Review Guide.
This is a qualifications-based selection process, do not submit costs with proposal.
Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to
maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the
resulting contract your business must be registered with the MRSC Rosters.
Failure to register may result in your proposal being marked non-responsive. Be sure to select
Clark County in your application. If you have questions about the registration process, contact
the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-
membership/
If your company contact details are not on the Plan Holder List at
https://clark.wa.gov/internal-services/request-proposal-1
Attachment B, Letter of Interest must be submitted to participate in this RFP.
Proposers shall respond to all sections to be considered.
Clark County has made this Request for Proposal subject to Washington State statute 39.34
RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices
to qualified public agencies. Each contract is between the proposer and individual agency
binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for
Architectural and Engineering Services requires qualifications-based selection, do not submit
costs with proposal.
2. Background Clark County's current FEMA-approved Natural Hazard Mitigation Plan (2023) expires in April
2028. This project will update the plan to reflect current hazard conditions, incorporate updated
data, and expand participation among local jurisdictions and community partners.
The planning process will be multi-jurisdictional and include cities, special districts, utilities,
schools, and other stakeholders.
3. Scope of Project The selected consultant will support CRESA in completing a comprehensive update to the Clark
County Natural Hazard Mitigation Plan. The project will include stakeholder engagement, risk
assessment, mitigation strategy development, and preparation of a FEMA-compliant plan.
The consultant will provide technical expertise in hazard mitigation planning, including risk
assessment, GIS analysis, facilitation, and plan development.
| 4. Project Funding | This project is funded through FEMA's Hazard Mitigation Grant Program (HMGP). |
|---|---|
| 5. Title VI Statement | Title VI Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. El Condado de Clark, de acuerdo con las disposiciones del Titulo VI de la Ley de Derechos Civiles de 1964 (78 Stat. 252, 42 U.S.C. 2000d a 2000d 4) y el Reglamento, por la presente notifica a todos los postores que se asegurara afirmativamente de que cualquier contrato celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendran la oportunidad plena y justa de presentar ofertas en respuesta a esta invitacion y no seran discriminadas por motivos de raza, color u origen nacional en consideracion a un laudo. , , , , VI 1964 . . , , . , . , , , . |
| 6. Timeline for Selection | The following dates are the intended timeline: Deadline for Questions and Answers July 1, 2026 Final date for Addendum, if needed July 6, 2026 Proposals Due July 15, 2026 Proposal Review/Evaluation Period July 16 - July 24, 2026 Interviews/Demonstration July 28 - July 30, 2026 Selection Committee Recommendation July 31, 2026 Contract Negotiation/Execution August 1 - August 14, 2026 Contract Intended to Begin August 17, 2026 |
| Deadline for Questions and Answers | July 1, 2026 |
|---|---|
| Final date for Addendum, if needed | July 6, 2026 |
| Proposals Due | July 15, 2026 |
| Proposal Review/Evaluation Period | July 16 - July 24, 2026 |
| Interviews/Demonstration | July 28 - July 30, 2026 |
| Selection Committee Recommendation | July 31, 2026 |
| Contract Negotiation/Execution | August 1 - August 14, 2026 |
| Contract Intended to Begin | August 17, 2026 |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
4. Project Funding This project is funded through FEMA's Hazard Mitigation Grant Program (HMGP).
5. Title VI Title VI Statement
Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. 2000d to 2000d 4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
El Condado de Clark, de acuerdo con las disposiciones del Titulo VI de la Ley de Derechos
Civiles de 1964 (78 Stat. 252, 42 U.S.C. 2000d a 2000d 4) y el Reglamento, por la presente
notifica a todos los postores que se asegurara afirmativamente de que cualquier contrato
celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendran
la oportunidad plena y justa de presentar ofertas en respuesta a esta invitacion y no seran
discriminadas por motivos de raza, color u origen nacional en consideracion a un laudo.
,
,
,
, VI
1964 . .
, ,
.
,
. ,
, ,
.
6. Timeline for The following dates are the intended timeline:
Selection
Deadline for Questions and Answers July 1, 2026
Final date for Addendum, if needed July 6, 2026
Proposals Due July 15, 2026
Proposal Review/Evaluation Period July 16 - July 24, 2026
Interviews/Demonstration July 28 - July 30, 2026
Selection Committee Recommendation July 31, 2026
Contract Negotiation/Execution August 1 - August 14, 2026
Contract Intended to Begin August 17, 2026
| 7. Employment Verification | The Proposer, if awarded the Contract, shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program before execution of the Contract. The Contractor shall ensure all Contractor employees and any sub- contractor(s) assigned to perform work under this Agreement are eligible to work in the United States. The Contractor shall provide verification of compliance upon County request. Failure by Contractor to comply with this subsection shall be considered a material breach. (Sole Proprietors must submit a letter stating such.) |
|---|---|
| Section IB | Work Requirements |
| 1. Required Services | The consultant shall provide the following deliverables as part of this project: Project Management and Engagement * Project work plan and schedule outlining tasks, milestones, and timeline * Meeting materials, agendas, and summaries for stakeholder and public meetings * Documentation of the planning process, including stakeholder and public engagement Plan Development Components * Comprehensive risk assessment, including hazard identification, vulnerability analysis, and loss estimation. The risk assessment must include a climate impact component. * Development of mitigation goals, objectives, and prioritized actions * Draft Natural Hazard Mitigation Plan (NHMP) for stakeholder and State review * Final FEMA-compliant NHMP incorporating all required revisions Technical and Supporting Materials * Supporting data, GIS analysis, and mapping products as applicable * Adoption support materials for participating jurisdictions Plan Maintenance * Development of a plan maintenance framework outlining an annual review and update process, including recommended procedures for tracking progress on mitigation actions, incorporating new data, and preparing future plan updates |
| 2. CRESA Performed Work | CRESA will provide overall project management, stakeholder coordination, data support, and review of deliverables. CRESA staff will also manage grant compliance, reporting, and coordination with the State and FEMA. |
| 3. Deliverables & Schedule | This is a suggested schedule and is subject to change: The consultant shall provide the following deliverables and services as part of this project: * Project work plan and schedule outlining tasks, milestones, and timeline |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
7. Employment The Proposer, if awarded the Contract, shall register and enter into a Memorandum of
Verification Understanding (MOU) with the Department of Homeland Security E-Verify program before
execution of the Contract. The Contractor shall ensure all Contractor employees and any sub-
contractor(s) assigned to perform work under this Agreement are eligible to work in the United
States. The Contractor shall provide verification of compliance upon County request. Failure by
Contractor to comply with this subsection shall be considered a material breach.
(Sole Proprietors must submit a letter stating such.)
Section IB Work Requirements
1. Required Services The consultant shall provide the following deliverables as part of this project:
Project Management and Engagement
* Project work plan and schedule outlining tasks, milestones, and timeline
* Meeting materials, agendas, and summaries for stakeholder and public meetings
* Documentation of the planning process, including stakeholder and public engagement
Plan Development Components
* Comprehensive risk assessment, including hazard identification, vulnerability analysis,
and loss estimation. The risk assessment must include a climate impact component.
* Development of mitigation goals, objectives, and prioritized actions
* Draft Natural Hazard Mitigation Plan (NHMP) for stakeholder and State review
* Final FEMA-compliant NHMP incorporating all required revisions
Technical and Supporting Materials
* Supporting data, GIS analysis, and mapping products as applicable
* Adoption support materials for participating jurisdictions
Plan Maintenance
* Development of a plan maintenance framework outlining an annual review and update
process, including recommended procedures for tracking progress on mitigation
actions, incorporating new data, and preparing future plan updates
2. CRESA Performed CRESA will provide overall project management, stakeholder coordination, data support, and
Work review of deliverables. CRESA staff will also manage grant compliance, reporting, and
coordination with the State and FEMA.
3. Deliverables & This is a suggested schedule and is subject to change:
Schedule
The consultant shall provide the following deliverables and services as part of this project:
* Project work plan and schedule outlining tasks, milestones, and timeline
| * Meeting materials, agendas, and summaries for stakeholder and public meetings * Documentation of the planning process, including stakeholder and public engagement * Comprehensive risk assessment, including hazard identification, vulnerability analysis, and loss estimation * Supporting data, GIS analysis, and mapping products as applicable * Development of mitigation goals, objectives, and prioritized actions * Draft Natural Hazard Mitigation Plan (NHMP) for stakeholder and State review * Final FEMA-compliant NHMP incorporating all required revisions * Adoption support materials for participating jurisdictions The anticipated project duration is approximately twelve (12) months from contract execution. The consultant shall propose a detailed schedule aligned with this timeline and key milestones, including project initiation, risk assessment completion, draft plan development, and final plan submission. | |
|---|---|
| 4. Place of Performance | Contract performance may take place at CRESA, in the County's facility, the Proposer's facility, a third-party location or any combination thereof. |
| 5. Period of Performance | A contract awarded as a result of this RFP will be for twelve (12) months and is intended to begin on August 17, 2026 and end August 16, 2027. The anticipated contract value is not to exceed $114,000, including extensions. Final contract value will be determined by approved funding. CRESA reserves the right to extend the contract resulting from this RFP for a period of two (2) additional years, in one (1) year increments, with the same terms and conditions, with the exception of cost, by service of a written notice of its intention to do so prior to the contract termination date. Cost for additional option year(s) shall be reviewed prior to extension of the contract. CRESA also reserves the right to terminate the contract, with thirty (30) days written notice, at any time if the requirements of the contract are not being met satisfactorily, solely in the county's judgment. |
| 6. Debarred/Suspended | F e d e r a l l y or Washington State debarred or suspended suppliers may not participate in this Request for Proposal. All proposers must fill out, sign and submit the "Certification Regarding Debarment, Suspension, and Other Responsibility Matters" form with their proposal to be eligible to participate. |
| 7. Americans with Disabilities Act (ADA) Information | CRESA in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing ADA@clark.wa.gov or by calling 564-397-2322. |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
* Meeting materials, agendas, and summaries for stakeholder and public meetings
* Documentation of the planning process, including stakeholder and public engagement
* Comprehensive risk assessment, including hazard identification, vulnerability analysis,
and loss estimation
* Supporting data, GIS analysis, and mapping products as applicable
* Development of mitigation goals, objectives, and prioritized actions
* Draft Natural Hazard Mitigation Plan (NHMP) for stakeholder and State review
* Final FEMA-compliant NHMP incorporating all required revisions
* Adoption support materials for participating jurisdictions
The anticipated project duration is approximately twelve (12) months from contract execution.
The consultant shall propose a detailed schedule aligned with this timeline and key milestones,
including project initiation, risk assessment completion, draft plan development, and final plan
submission.
4. Place of Contract performance may take place at CRESA, in the County's facility, the Proposer's
Performance facility, a third-party location or any combination thereof.
5. Period of A contract awarded as a result of this RFP will be for twelve (12) months and is intended to
Performance begin on August 17, 2026 and end August 16, 2027.
The anticipated contract value is not to exceed $114,000, including extensions. Final contract
value will be determined by approved funding.
CRESA reserves the right to extend the contract resulting from this RFP for a period of two (2)
additional years, in one (1) year increments, with the same terms and conditions, with the
exception of cost, by service of a written notice of its intention to do so prior to the contract
termination date. Cost for additional option year(s) shall be reviewed prior to extension of the
contract.
CRESA also reserves the right to terminate the contract, with thirty (30) days written notice, at
any time if the requirements of the contract are not being met satisfactorily, solely in the county's
judgment.
6. Debarred/Suspended F e d e r a l l y or Washington State debarred or suspended suppliers may not participate in this
Request for Proposal.
All proposers must fill out, sign and submit the "Certification Regarding Debarment,
Suspension, and Other Responsibility Matters" form with their proposal to be eligible to
participate.
7. Americans with CRESA in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Disabilities Act (ADA) Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability,
Information in all of its programs and activities. This material can be made available in an alternate format
by emailing ADA@clark.wa.gov or by calling 564-397-2322.
| 8. Public Disclosure | This procurement is subject to the Washington Public Records Act (the "Act"), chapter 42.56 RCW. Once in the County's possession, all of the RFP Submittals shall be considered public records and available for public records inspection and copying, unless exempt under the Act. If a Respondent or Proposer considers any portion of an RFP Submittal to be protected under the law, whether in electronic or hard copy form, the Respondent or Proposer shall clearly identify each such portion with the word "PROPRIETARY". CRESA will notify the Respondent or Proposer in writing of the request and allow the Respondent or Proposer ten (10) days to obtain a court order enjoining release of the record(s). If the Respondent or Proposer does not take such action within the ten (10) day period, CRESA will release the portions of the RFP Submittal deemed subject to disclosure. All Respondents and Proposers who provide RFP Submittals for this procurement accept the procedures described above and agree that CRESA shall not be responsible or liable in any way for any losses that the party may incur from the disclosure of records to a third party who requests them. |
|---|---|
| 9. Insurance/Bond | The Contractor (or Proposer) shall defend, indemnify, and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. A. Waiver of Subrogation All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CRESA, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of subrogation prior to a loss. Contractor hereby waives its own right of subrogation against CRESA and shall require similar written express waivers and insurance clauses from each of its subcontractors. B. Proof of Insurance Proof of Insurance shall be provided prior to the starting of the contract performance. Proof will be on an ACORD Certificate(s) of Liability Insurance, which the Proposer shall provide to CRESA. Each certificate will show the coverage, deductible and policy period. Policies shall be endorsed to state that coverage will not be suspended, voided, canceled or reduced without a 30-day written notice by mail to CRESA. It is the Proposers responsibility to provide evidence of continuing coverage during the overlap periods of the policy and the contract. C. Worker's Compensation As required by the industrial insurance laws of the State of Washington. D. Automobile If the Proposer or its employees use motor vehicles in conducting activities under this Contract, liability insurance covering bodily injury and property damage shall be provided by the Proposer through a commercial automobile insurance policy. The policy shall cover all owned, non- owned, hired, and leased vehicles. Such insurance shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability with a $1,000,000 annual aggregate limit. If the Proposer does not use motor vehicles in conducting activities under this Contract, then written confirmation to that effect on Proposer letterhead shall |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
8. Public Disclosure This procurement is subject to the Washington Public Records Act (the "Act"), chapter 42.56
RCW. Once in the County's possession, all of the RFP Submittals shall be considered public
records and available for public records inspection and copying, unless exempt under the Act.
If a Respondent or Proposer considers any portion of an RFP Submittal to be protected under
the law, whether in electronic or hard copy form, the Respondent or Proposer shall clearly
identify each such portion with the word "PROPRIETARY". CRESA will notify the Respondent
or Proposer in writing of the request and allow the Respondent or Proposer ten (10) days to
obtain a court order enjoining release of the record(s). If the Respondent or Proposer does
not take such action within the ten (10) day period, CRESA will release the portions of the
RFP Submittal deemed subject to disclosure. All Respondents and Proposers who provide
RFP Submittals for this procurement accept the procedures described above and agree that
CRESA shall not be responsible or liable in any way for any losses that the party may incur
from the disclosure of records to a third party who requests them.
9. Insurance/Bond The Contractor (or Proposer) shall defend, indemnify, and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses
or suits including attorney fees, arising out of or in connection with the performance of this
Agreement, except for injuries and damages caused by the sole negligence of the Public Entity.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the Contractor
and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability
hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and
expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
A. Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to
waive subrogation against CRESA, its elected or appointed officers, agents, officials, employees
and volunteers or shall specifically allow Contractor or others providing insurance evidence in
compliance with these specifications to waive their right of subrogation prior to a loss. Contractor
hereby waives its own right of subrogation against CRESA and shall require similar written
express waivers and insurance clauses from each of its subcontractors.
B. Proof of Insurance
Proof of Insurance shall be provided prior to the starting of the contract performance. Proof
will be on an ACORD Certificate(s) of Liability Insurance, which the Proposer shall provide to
CRESA. Each certificate will show the coverage, deductible and policy period. Policies shall
be endorsed to state that coverage will not be suspended, voided, canceled or reduced
without a 30-day written notice by mail to CRESA. It is the Proposers responsibility to provide
evidence of continuing coverage during the overlap periods of the policy and the contract.
C. Worker's Compensation
As required by the industrial insurance laws of the State of Washington.
D. Automobile
If the Proposer or its employees use motor vehicles in conducting activities under this Contract,
liability insurance covering bodily injury and property damage shall be provided by the Proposer
through a commercial automobile insurance policy. The policy shall cover all owned, non-
owned, hired, and leased vehicles. Such insurance shall have minimum limits of $1,000,000 per
occurrence, combined single limit for bodily injury liability and property damage liability with a
$1,000,000 annual aggregate limit. If the Proposer does not use motor vehicles in conducting
activities under this Contract, then written confirmation to that effect on Proposer letterhead shall
| be submitted by the Proposer. E. Commercial General Liability (CGL) Insurance Written under ISO Form CG0001 or its latest equivalent with minimum limits of $2,000,000 per occurrence and in the aggregate for each one-year policy period. Personal and Advertising Injury $1,000,000 and General Aggregate $2,000,000. This policy must renew annually. This coverage may be any combination of primary, umbrella or excess liability coverage affording total liability limits of not less than $1,000,000 per occurrence and in the aggregate. However, if other policies are added they must be a follow-form policy in language, renewal date, and have no more exclusions than the underlying coverage. Products and Completed Operations coverage shall be provided for a period of three years following Substantial Completion of the Work. The deductible will not be more than $50,000 unless prior arrangements are made with CRESA on a case-by-case basis; the criterion is the Contractor's liquidity and ability to pay from its own resources regardless of coverage status due to cancellation, reservation of rights, or other no-coverage-enforce reason. Coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability or Cross Liability. CRESA needs to be listed as additional insured. F. Professional Liability (aka Errors and Omissions) The Proposer shall obtain, at Proposers expense, and keep in force during the term of this contract Professional Liability insurance policy to protect against legal liability arising out of contract activity. Such insurance shall provide a minimum of $1,000,000 per occurrence. The deductible will not be more than $25,000 unless prior arrangements are made with CRESA on a case-by-case basis; the criterion is the Proposers liquidity and ability to pay from its own resources. It should be an "Occurrence Form" policy. If the policy is "Claims Made", then Extended Reporting Period Coverage (Tail coverage) shall be purchased for three (3) years after the end of the contract. G. Umbrella Liability Coverage Umbrella Coverage in the amount of $1,000,000 shall be provided and will apply over all liability policies without exception, including Commercial General Liability and Automobile Liability. H. Additional Insured CRESA, its officers, employees and agents, will be named on all policies of contractor and any subcontractors as an additional insured, with no restrictions or limitations concerning products and completed operations. This coverage shall be primary coverage and noncontributory to any coverage maintained by CRESA. The contractor shall provide CRESA with verification of insurance and endorsements required by this agreement. CRESA reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. All policies must have a Best's Rating of A-VII or better. | |
|---|---|
| 10. Plan Holders List | All proposers are required to be listed on the plan holders list. Prior to submission of proposal, confirm your organization is on the Plan Holders List below: To view the Plan Holders List, click on the link below or copy and paste into your browser. Clark County RFP site: https://clark.wa.gov/internal-services/purchasing-overview * If your organization is NOT listed, submit Attachment B - Letter of Interest to ensure your inclusion. * Proposals received by Clark County by proposers not included on the Plan Holders List may be considered non-responsive. |
Request for Proposal # 957
Natural Hazard Mitigation Plan 2027 Update Consultant Services
be submitted by the Proposer.
E. Commercial General Liability (CGL) Insurance
Written under ISO Form CG0001 or its latest equivalent with minimum limits of $2,000,000 per
occurrence and in the aggregate for each one-year policy period. Personal and Advertising
Injury $1,000,000 and General Aggregate $2,000,000. This policy must renew annually. This
coverage may be any combination of primary, umbrella or excess liability coverage affording
total liability limits of not less than $1,000,000 per occurrence and in the aggregate. However,
if other policies are added they must be a follow-form policy in language, renewal date, and
have no more exclusions than the underlying coverage. Products and Completed Operations
coverage shall be provided for a period of three years following Substantial Completion of the
Work. The deductible will not be more than $50,000 unless prior arrangements are made with
CRESA on a case-by-case basis; the criterion is the Contractor's liquidity and ability to pay from
its own resources regardless of coverage status due to cancellation, reservation of rights, or
other no-coverage-enforce reason. Coverage shall not contain any endorsement(s) excluding
nor limiting Product/Completed Operations, Contractual Liability or Cross Liability. CRESA
needs to be listed as additional insured.
F. Professional Liability (aka Errors and Omissions)
The Proposer shall obtain, at Proposers expense, and keep in force during the term of this
contract Professional Liability insurance policy to protect against legal liability arising out of
contract activity. Such insurance shall provide a minimum of $1,000,000 per occurrence. The
deductible will not be more than $25,000 unless prior arrangements are made with CRESA on
a case-by-case basis; the criterion is the Proposers liquidity and ability to pay from its own
resources. It should be an "Occurrence Form" policy. If the policy is "Claims Made", then
Extended Reporting Period Coverage (Tail coverage) shall be purchased for three (3) years
after the end of the contract.
G. Umbrella Liability Coverage
Umbrella Coverage in the amount of $1,000,000 shall be provided and will apply over all liability
policies without exception, including Commercial General Liability and Automobile Liability.
H. Additional Insured
CRESA, its officers, employees and agents, will be named on all policies of contractor and any
subcontractors as an additional insured, with no restrictions or limitations concerning products
and completed operations. This coverage shall be primary coverage and noncontributory to any
coverage maintained by CRESA. The contractor shall provide CRESA with verification of
insurance and endorsements required by this agreement. CRESA reserves the right to require
complete, certified copies of all required insurance policies at any time. All insurance shall be
obtained from an insurance company authorized to do business in the State of Washington.
All policies must have a Best's Rating of A-VII or better.
10. Plan Holders List All proposers are required to be listed on the plan holders list.
Prior to submission of proposal, confirm your organization is on the Plan Holders List
below:
To view the Plan Holders List, click on the link below or copy and paste into your browser.
Clark County RFP site: https://clark.wa.gov/internal-services/purchasing-overview
* If your organization is NOT listed, submit Attachment B - Letter of Interest to ensure
your inclusion.
* Proposals received by Clark County by proposers not included on the Plan Holders List
may be considered non-responsive.
| Section IIA | Pre-Submittal Meeting / Clarification |
|---|---|
| 1. Pre-Submittal Meeting | There are no plans to hold a pre-submittal meeting. |
| 2. Proposal Clarification | Questions and Requests for Clarification regarding this Request for Proposal must be directed in writing, via email, to the person listed on the cover page. The deadline for submitting such questions/clarifications is July 1, 2026 by 5:00pm Pacific Time. An addendum will be issued no later than July 6, 2026 to all recorded holders of the RFP if a substantive clarification is in order. The Questions & Answers/Clarifications are available for review at the link below. Each proposer is strongly encouraged to review this document prior to submitting their proposal. Clark County RFP site: https://clark.wa.gov/internal-services/request-proposal-1 |
| Section IIB | Proposal Submission |
| 1. Proposals Due | Sealed proposals must be received no later than the date, time and location specified on the cover of this document. The outside of the envelope/package shall clearly identify: 1. RFP Number and; 2. TITLE and; 3. Name and Address of the Proposer. Responses received after submittal time will not be considered and will be returned to the Proposer - unopened. Proposals received with insufficient copies (as noted on the cover of this document) cannot be properly disseminated to the Review Committee and other reviewers for necessary action, therefore, may not be accepted. |
| 2. Proposal | Proposals must be clear, succinct and not exceed twenty-five 25 pages, excluding resumes, coversheet and debarment form. Proposers who submit more than the pages indicated may not have the additional pages of the proposal read or considered. For purposes of review and in the interest of CRESA, CRESA encourages the use of submittal materials (i.e. paper, dividers, binders, brochures, etc.) that contain post-consumer recycled content and are readily recyclable. The County and CRESA discourage the use of materials that cannot be readily recycled such as PVC (vinyl) binders, spiral bindings, and plastic or glossy covers or dividers. Alternative bindings such as reusable/recyclable binding posts, reusable binder clips or binder rings, and recyclable cardboard/paperboard binders are examples of preferable submittal materials. |
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