26-026 Natural Gas Pipeline Replacement At Peachtree Park and Greenhut Court

THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-026
NATURAL GAS PIPELINE REPLACEMENT
AT PEACHTREE PARK AND GREENHUT COURT
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received
on May 14, 2026, 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER FACE of the sealed submittal package shall identify the respondent, the
bid title, and the bid number (whether hand-delivered, mailed, or via UPS/Fedex or
other courier service). Late submittals will not be accepted. Multiple submittals from the
same entity will not be accepted.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document downloads.
NOTE: If submitting an electronic response and a bid/proposal bond is required:
* An insurance company's executed bond may be included with the
electronic submittal.
OR
* A certified check/cashier's check must be delivered to the address above.
Those submittals received will be opened and publicly read the following business day
May 15, 2026, 10:00 A.M., local time) via Microsoft Teams at the following link*: Microsoft
Teams bid reading link.
A MANDATORY pre-bid meeting will be conducted on April 20,_2026, at 10:00 A.M.,
Central time, on the jobsite at 3700 Market Street, Pensacola, Florida. Bids submitted by
bidders who did not attend the pre-bid meeting will be rejected.
Bidders shall submit a certified check, cashier's check, or insurance company's executed
bond, payable to the City of Pensacola in the amount of five percent (5%) of the base
bid for a period of sixty (60) days.
Any questions concerning the bid should be addressed and submitted in writing no later
than 10:00 A.M., Central time, April 27, 2026, to:
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Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main Street
Pensacola, FL 32502
purchasing@cityofpensacola.com
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Bidders are responsible for obtaining
addenda and are advised to check the website frequently. There is no cost to view or
download documents from the City website.
A bid tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities and
to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the Microsoft Teams website before the meeting:
https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-
for-the-teams-app.
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
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PURCHASING GENERAL CONDITIONS
To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected, and
bids not complying with these conditions will be subject to rejection. Multiple submittals
from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand
names, model numbers, etc. listed in the specifications are for information only and
not intended to limit competition. The Bidder may offer any brand for which he is an
authorized representative, which meets or exceeds the specifications as written. If the
bid is based on an "approved equivalent or equal" item(s) or service(s), supportive
information in the form of the manufacturer's printed literature or brochures, sketches,
diagrams, and/or complete specifications must accompany the bid. The bidder must
explain in detail the reasons why the proposed equivalent or equal will meet
specifications and not be considered an exception thereto. The City of Pensacola
reserves the right to determine acceptance of proposed equivalent or equal item(s) or
service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or City
Council based on the lowest and best responsible bidder meeting all conditions and
requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a certified check, cashier's check, or insurance
company's executed bond made payable to the City of Pensacola must
accompany your proposal as indicated on the Invitation page. To ensure its
prompt return, please include the company's name and the solicitation number
on the face of your good faith check or draft. The bid deposits of the (3) lowest,
responsive bidders will be retained within the City's Purchasing Activity until award
and execution of contract or until a purchase order is issued to the successful bidder.
Any proposer withdrawing his proposal after the proposal opening forfeits the right of
return of his good faith deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a
period of sixty (60) days thereafter. The contract award shall be legally binding at the
time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No title
to the item(s) or service(s) ordered nor any risk of loss shall be passed to the City of
Pensacola until after receipt of delivery has been acknowledged by an authorized
representative of the City of Pensacola.
6. Discounts: Terms offering a discount for prompt payment will be considered in
determining the low bid. The discount period shall begin whenever (1) the conditions
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of the specifications have been fully met and the product or service judged acceptable
to the City of Pensacola or (2) a correct invoice and other required documents have
been received, whichever is later. Discounts offered for a period of less than thirty (30)
days will not be considered in determining low bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095, the
parties to this contract and any subcontractors engaged in the performance of this
contract hereby certify that they have registered with and shall use the E-Verify system
of the United States Department of Homeland Security to verify the work authorization
status of all newly hired employees, within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a sincere
effort is made to describe products and services best suited to the needs of the City;
however, in order that consideration be given in evaluating bids, any exceptions to or
deviations from the specifications as written must be noted and fully explained. The
Mayor is the final authority in determining the acceptability of any exceptions to
specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price, preference
shall be given to business with Drug-Free Workplace Programs. A Drug-Free
Workplace Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to set
forth and describe a certain item(s) or service(s) to be purchased by the City of
Pensacola including all materials, equipment, machinery, tools, apparatus, and means
of transportation (including freight costs) necessary to provide the item(s) or
service(s).
12. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must
reference the bid item(s) or service(s) and the date of the bid submittal deadline.
Interpretations will be made in the form of an addendum placed on the City's website.
The City shall not be responsible for any other explanation or interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and local
laws including all ordinances, rules, and regulations shall govern the development,
submittal and evaluation of all bids received in response to these specifications, and
shall govern any and all claims between person(s) submitting a bid response hereto
and the City of Pensacola, by and through its officers, employees and authorized
representatives. A lack of knowledge by the bidder concerning any of the
aforementioned shall not constitute a cognizable defense against the legal effect
thereof. The Bidder agrees that it will not discriminate on the basis of race, creed,
color, national origin, sex, age or disability.
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14. Licenses, Registration and Certificates: Each bidder shall possess at the time of
submitting its bid all licenses, registration and certificates necessary to engage in the
business of contracting (or special contracting if the work to be performed necessitates
a particular type of specialty contractor) in the City of Pensacola. Bidder must also
possess all licenses, registrations and certificates necessary to comply with federal,
state and local laws and regulations. The awarded bidder shall be registered at the
time of contract execution as an active vendor with the Florida Department of State,
Division of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal
prices, extensions, and all instructions pertaining to the item(s) or service(s) involved.
Failure to do so will be at the bidder's risk. Unit prices bid will govern in award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices
on the 10th of each month. The signed receiving copy of the purchase order and a
correct invoice must have been received by Accounts Payable Activity prior to the 4th
of the month. Item(s) or service(s)s received on or after the 4th will be processed in
the following month. All invoices are payable by the City under the terms of Florida
Prompt Payment Act, Florida Statute 218.70. All purchases are subject to availability
of funds in the City's budget.
17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and
taxes, and give all notices necessary and incidental to the due and lawful prosecution
of the work. Bidders who use public roads of the City of Pensacola, Florida for
transport of goods of any kind which said goods were transported from a point without
the City of Pensacola, Florida to a point within the City of Pensacola shall obtain a
"Use of Streets" permit for a fee not in excess of the license paid for by local licensees
engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any representative
of a firm wishing to submit a bid must sign in with the name of the bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed
bids, requests for proposals, requests for qualifications, or other solicitation of interest
or invitation to negotiate by any authorized representative of the City of Pensacola,
any party interested in submitting a bid, proposal, or other response reflecting an
interest in participating in the purchasing or contracting process shall be prohibited
from engaging in any communication pertaining to formal solicitations with the
Mayor, any member of Pensacola City Council or any member of a
selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or
through any representative or agent, whether in person, by mail, by facsimile, by
telephone, by electronic communications device, or by any other means of
communication, until such time as the City has completed all action with respect to the
solicitation.
20. Protests: Protests of the plans, specifications, and other requirements of bids and
requests for proposals must be received in writing by the Purchasing Office at least
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ten (10) business days prior to the scheduled bid submittal deadline. A detailed
explanation of the reason for the protest must be included. Protests of the intended
award of bid or contract must be in writing and received in the Purchasing Office within
five (5) business days of the notice of intent to award. A detailed explanation of the
protest must be included.
21. Public Entity Crimes: By submitting a proposal each proposer is confirming that the
company has not been placed on the convicted vendors list as described in Florida Statute
287.133 (2) (a).
22. Public Records: Any material submitted in response to this Invitation to Bid will
become a public document pursuant to Florida Statute 119.07. This includes material
which the responding bidder might consider to be confidential or a trade secret. Any
claim of confidentiality is waived upon submission, effective after opening the bid
pursuant to Florida Statute 119.07.
23. Public Records Law: The Parties shall each comply with Florida Public Records
laws. The Parties hereby contractually agree that each Party shall allow public access
to all documents, papers, letters, or other public records as defined in Chapter 119,
Florida Statutes, made or received by either Party in conjunction with this agreement,
or related thereto, unless a statutory exemption from disclosure exists.
Notwithstanding any provision to the contrary, it is expressly agreed that Contractor's
failure to comply with this provision, within seven (7) days of notice from the City, shall
constitute an immediate and material breach of contract for which the City may, in the
City's sole discretion, unilaterally terminate this agreement without prejudice to any
right or remedy.
24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject any or
all bids, to award bids on a split-order basis by item or service number, to waive any
minor bid irregularities, technicalities, or informalities, and to re-advertise for bids
when deemed in the best interest of the City of Pensacola.
25. Sealed Response: All executed City forms must be submitted. All responses must be
signed by an authorized representative of the proposer.
A. Hardcopy response: In the event more than one submittal deadline is scheduled
for the same date and time, do not include responses concerning different sets of
specifications within the same envelope. The face of the sealed envelope shall be
plainly marked identifying the responder, the bid/RFP/RFQ title and number. It shall
be the sole responsibility of the respondent to assure receipt of the submittal at the
Purchasing Office prior to the published time for the submittal deadline.
B. Electronic response: Respondent may submit an electronic submittal to the sites
mentioned on page 1. Offers by telephone, fax, or email will NOT BE ACCEPTED.
26. Tax: The City of Pensacola is exempt from all State and local sales tax.
27. Termination for Convenience: A contract may be terminated in whole or in part by
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the City at any time and for any reason in accordance with this clause whenever the
City shall determine that such termination is in the best interest of the City. Any such
termination shall be effected by the delivery to the contractor at least thirty (30)
business days before the effective date of a Notice of Termination specifying the
extent to which performance shall be terminated and the date upon which termination
becomes effective. An equitable adjustment in the contract price shall be made for the
completed service, but no amount shall be allowed for anticipated profit on
unperformed services.
28. Unauthorized Aliens: The City of Pensacola shall consider the employment by any
contracted vendor of unauthorized aliens a violation of Section 274A of the
Immigration and Nationality Act. Such violation shall be cause for unilateral
termination of this contract.
29. Venue: Venue for any claim, action or proceeding arising out of this contract shall be
Escambia County, Florida.
ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO
WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
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INSTRUCTIONS TO BIDDERS
1. AWARD OF CONTRACT
A. The contract will be awarded as soon as practicable to the lowest responsible
bidder(s), price and other factors considered, provided their bid is reasonable and
it is to the interest of the City to accept it.
B. The City reserves the right to waive any informality in bids received when such
waiver is in the interest of the City. In case of error in the extension of prices, the
unit price will govern.
C. The City further reserves the right to accept or reject any or all items of any bid,
unless the bidder qualifies such bid by specific limitations; also to make an award
to the bidder whose aggregate bid on any combination of bid items is low.
2. BID OPENING
At the time fixed for the opening of bids, their contents will be made public for the
information of bidders and others properly interested.
3. BIDDERS INTERESTED IN MORE THAN ONE BID
If more than one bid is offered by any one party, by or in the name of their clerk, partner,
or other person, all such bids will be rejected. A party who has quoted prices to a bidder
is not thereby disqualified from quoting prices to other bidders or from submitting a bid
directly for the work.
4. DECLARATIONS
The bidder hereby declares that the only person or persons interested in the Proposal
as principal or principals is or are named herein and that no other person than herein
mentioned has any interest in this Proposal or in the Contract to be entered into; that
this Proposal is made without connection with any other person, company or parties
making a bid or proposal; and that it is in all respect fair and in good faith without
collusion or fraud.
The bidder further declares that they have examined the site of the work and have
informed themselves fully in regard to all conditions pertaining to the place where the
work is to be done; that they have examined the specifications for the work and the
contractual documents relative thereto, including the Advertisement, Proposal Form,
Form of Contract, General Conditions, and all specific conditions; and that they have
satisfied themselves relative to the work to be performed.
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The bidder proposes and agrees, if this Proposal is accepted, that it will not
discriminate on the basis of race, creed, color, national origin, sex, age or disability
and to contract with the City of Pensacola in the form of contract specified, to furnish
all necessary materials, equipment, machinery, tools, apparatus, means of
transportation, and labor necessary to complete the project.
5. PREPARATION OF BIDS
A. Bids shall be submitted on the forms furnished or copies thereof and must be
manually signed. If erasures or other changes appear on the forms, each such
erasure or change must be initialed by the person signing the bid.
B. The form of bid will provide for quotation of a price, or prices, for one or more items
which may be lump sum bids, alternate prices, scheduled items or a combination
thereof. Where required on the bid form, bidders must quote on all items and they
are warned that failure to do so may disqualify the bid. When quotations on all
items are not required, bidders should insert the words "no bid" in the space
provided for any item on which no quotation is made. All prices provided should
include any applicable Federal taxes and surcharges.
7. RECEIPT AND OPENING OF BIDS
No responsibility will attach to any City employee for the premature opening of, or the
failure to open, a bid not properly addressed and identified.
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SCOPE AND GENERAL SPECIFICATIONS
BACKGROUND AND PURPOSE
The City of Pensacola ("City") is a municipal government, which, in addition to its
traditional governmental functions, operates several departments that are classified
as "public enterprise" operations. This includes Pensacola Energy, a natural gas utility.
The City of Pensacola has been awarded grant funding from The Pipeline and
Hazardous Safety Administration under the Natural Gas Distribution Infrastructure &
Safety Modernization (NGDISM) Grant Program with Award No.693JK32540107NGDI
("Grant") for completion of the work described in the attached Grant documents. The
purpose of the Grant is to repair, rehabilitate, or replace natural gas distribution
pipeline systems to reduce incidents and fatalities and avoid economic losses.
The Period of Performance for the Grant extends to April 3, 2030. The total anticipated
funding available for completion of the Projects is $10,076,858. This amount includes
all work associated with this contract, as well as related project activities that fall
outside of this ITB including but not limited to inspection services, archeological and
environmental services, administration and legal services, etc. This funding may vary
significantly, depending on final design and available funding.
SCOPE OF WORK
It is the intent of this solicitation to select a firm/contractor for the following services
and associated activities necessary to complete the work as described in the contract
documents and grant agreement:
* Engineering design and permitting services
* Public awareness campaign and community relations.
* Construction and installation of proposed natural gas distribution system
components.
Pensacola Energy has received funding for two projects titled Greenhut Court and
Peachtree Park as defined in the Grant Documentation, included as Exhibit B, and
totaling 14.7 miles of existing gas main to be replaced with polyethylene pipe ranging
in size from 2" to 10" operating at 58 psig and a maximum allowable operating
pressure (MAOP) of 60 psig as well as customer service lines and meter sets. Overall,
pipelines are intended to be replaced size for size but short segments may be modified
if deemed in the best interest of the distribution system. The projects described
represent the proposed quantity of work. Quantities and projects may vary depending
on available funds and field conditions. The City reserves the right under the contract
to add or delete task orders with approval of PHMSA and federal grant authorities.
All work must adhere to the following documents included as Exhibit B:
* NGDISM Grant Program, FY 2023 NOFO 693JK323NF0014 PENSACOLA
ENERGY NATURAL GAS PIPELINE REPLACEMENT PROJECT
NARRATIVE
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