LEGAL NOTICE
INVITATION TO SUBMIT QUOTATIONS
The Town of Smyrna will accept quotations for the installation of Natural Gas
Construction Additions for the Smyrna Natural Gas System. Bidders shall submit
sealed quotations in the format specified in the Invitation to Submit Quotations no later
than 10:30 a.m. May 11, 2026 at which time bids will be publicly opened and read
aloud. No bid may be withdrawn after the scheduled closing time for a period of 90
days. Bidding documents may be obtained at Smyrna Town Hall during regular
business hours. Documents may be viewed at www.townofsmyrna.org. Proposals
should be mailed or hand delivered to:
Purchasing Department
Smyrna Town Hall
Sealed Bid on Natural Gas Construction Additions
May 11 at 10:30 a.m.
315 South Lowry Street
Smyrna, TN 37167
Verbal quotations or quotations received after the closing date will not be accepted.
The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities
or formalities and to accept any bid deemed to be in the best interest of the Town.
All Bidders must be licensed Contractors in the State of Tennessee in strict accordance
with State regulations. All bidders shall comply with the Tennessee Contractor’ License
law Section 62-6-119 (Bid documents - Required disclosure by bidders) when
submitting bids. Please refer to the State Licensing Board
https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing
laws.
The Town of Smyrna will not discriminate in the purchase of all goods and services on
the basis of race, color, religion, sex, national origin, age, disability or any other lawfully
protected classification.
SUBMITTED BY: SIERRA LOWRY
FINANCE DIRECTOR
TO BE RUN:
April 7, 2026
TABLE OF CONTENTS
Section I - General Information
Section II - Specifications
Section III - Price Quotation
- Forms & Agreement
Section IV - Specifications Compliance
Page
3
4
10
11
24
2
SECTION I - GENERAL INFORMATION
A. The Town of Smyrna desires quotations to secure an annual contract for construction
additions for the Smyrna Natural Gas System. Work performed under this agreement will be
on an as-needed basis. The quantities listed below are estimates only.
Smyrna Town Hall address:
315 South Lowry Street
Smyrna, TN 37167
Location:
Various Locations in
Smyrna, TN and LaVergne, TN
Questions should be directed to Mike Strange or Mark Parker at (615) 355-5711 or
michael.strange@townofsmyrna.org or mark.parker@townofsmyrna.org.
B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the Town. No bid may
be withdrawn after the scheduled closing time for a period of 90 days.
C. The bidder shall abide by and comply with the true intent of the specifications and not take
advantage of any unintentional error or omission, but shall fully address the full intent and
meaning of each aspect of the specifications.
D. Freight shall be paid by vendor and should be included in unit price bid.
E. Section III, IV, agreement and forms shall be completed and included as an integral part of
each bidder’s proposal.
F. The Town is a tax-exempt organization.
G. Mail is delivered after 11:00 a.m. Monday through Friday.
H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and Title 49,
Code of Federal Regulations, hereby notifies all Bidders that it will affirmatively insure that in
any contract entered into pursuant to this advertisement, minority business enterprises will
be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, creed, sex, handicap or national origin
in consideration for an award.
I. Bid quotations must be submitted on the Town's quotation pages. No exceptions.
J. By submission of this bid, each bidder/proposer and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief that each
bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act. State of
TN_Debarred_Vendors.pdf
3
SECTION II - SPECIFICATIONS FOR FOR NATURAL GAS CONSTRUCTION
SCOPE OF WORK
A. The work performed under this project consists of furnishing all materials,
equipment, and labor for the installation of 3/4” thru 6” Performance 8300 natural
gas mains, services and appurtenances. Included in this work to be performed
shall be all excavation, draining, clearing, backfilling, property restoration, and
any provisions necessary to protect existing utility facilities, fences or other
structures.
B. The quantities listed below are for extension and comparison and do not
necessarily approximate the final quantities of the contract. Immediate work to be
performed upon approval of the agreement would be as follows, pending
developer request:
1,000 feet – 6-inch with appurtenances
3,000 feet – 4-inch with appurtenances
1,300 feet – 2-inch with appurtenances
2,500 feet – ¾-inch service lines
C. An official authorization to proceed with work shall be submitted from the Owner
to the Contractor on a work order basis.
D. Project locations shall be at various sites within the Smyrna Natural Gas service
area located in northern Rutherford County, TN
E. All work shall be performed in accordance with Smyrna Natural Gas construction
specifications.
F. Any exceptions or deviations to the specifications shall be indicated in writing and
submitted with the quotation in Section 4. All substitutions must be approved by
the Town of Smyrna.
G. Contract will be responsible for all Tennessee 1-Call locates and coordination
with other facilities.
WARRANTY
A. A 12-month warranty shall be provided on all materials and workmanship from
the date of official completion.
QUALITY ASSURANCE
A. Contractor shall submit Drug / Alcohol Plan and Operator Qualification Plan for
review and approval by the owner.
B. All installed work shall be periodically inspected during installation to ensure
specification compliance.
4
C. All work shall be performed in accordance with CFR 192 and provide testing
documentation to the owner.
GENERAL DESCRIPTION
A. The work performed under this project consists furnishing all materials,
equipment, and labor for the installation of 3/4” thru 6” Performance 8300 natural
gas mains, services and appurtenances.
INSPECTION
A. Verify that the location is ready to receive work and the dimensions are as
indicated.
INSTALLATION
A. Installation shall comply with Smyrna Natural Gas installation specifications,
manufacturer's instructions, drawings, and recommendations.
B. Contractor shall provide one electronic copy of As-Builts to the Owner showing
the location of all lines, valves and weld locations. All locations shall be located
by the Contractor using the standard global positioning system.
CONTRACT TERM
A. The term shall be for 12 months from the date of contract execution.
AUTOMATIC RENEWAL CLAUSE
A. This agreement will automatically renew on July 1 of each year for a further term
of 5 years unless either party gives the other written notice of termination at least
30 days prior to the end of the relevant term.
INSURANCE REQUIREMENTS
The Contractor shall purchase and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers
Compensation law of the State of Tennessee. Employers Liability is included with a
minimum limit of $500,000 per accident/per disease/per employee.
2. Commercial General Liability
Commercial General Liability insurance shall have a minimum limit per occurrence of
$1,000,000 and a minimum general aggregate of $2,000,000.
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
