Natural Gas Construction Additions

LEGAL NOTICE
INVITATION TO SUBMIT QUOTATIONS
The Town of Smyrna will accept quotations for the installation of Natural Gas
Construction Additions for the Smyrna Natural Gas System. Bidders shall submit
sealed quotations in the format specified in the Invitation to Submit Quotations no later
than 10:30 a.m. May 11, 2026 at which time bids will be publicly opened and read
aloud. No bid may be withdrawn after the scheduled closing time for a period of 90
days. Bidding documents may be obtained at Smyrna Town Hall during regular
business hours. Documents may be viewed at www.townofsmyrna.org. Proposals
should be mailed or hand delivered to:
Purchasing Department
Smyrna Town Hall
Sealed Bid on Natural Gas Construction Additions
May 11 at 10:30 a.m.
315 South Lowry Street
Smyrna, TN 37167
Verbal quotations or quotations received after the closing date will not be accepted.
The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities
or formalities and to accept any bid deemed to be in the best interest of the Town.
All Bidders must be licensed Contractors in the State of Tennessee in strict accordance
with State regulations. All bidders shall comply with the Tennessee Contractor' License
law Section 62-6-119 (Bid documents - Required disclosure by bidders) when
submitting bids. Please refer to the State Licensing Board
https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing
laws.
The Town of Smyrna will not discriminate in the purchase of all goods and services on
the basis of race, color, religion, sex, national origin, age, disability or any other lawfully
protected classification.
SUBMITTED BY: SIERRA LOWRY
FINANCE DIRECTOR
TO BE RUN: April 7, 2026

TABLE OF CONTENTS
Page
Section I - General Information 3
Section II - Specifications 4
Section III - Price Quotation 10
- Forms & Agreement 11
Section IV - Specifications Compliance 24
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SECTION I - GENERAL INFORMATION
A. The Town of Smyrna desires quotations to secure an annual contract for construction
additions for the Smyrna Natural Gas System. Work performed under this agreement will be
on an as-needed basis. The quantities listed below are estimates only.
Smyrna Town Hall address: Location:
315 South Lowry Street Various Locations in
Smyrna, TN 37167 Smyrna, TN and LaVergne, TN
Questions should be directed to Mike Strange or Mark Parker at (615) 355-5711 or
michael.strange@townofsmyrna.org or mark.parker@townofsmyrna.org.
B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the Town. No bid may
be withdrawn after the scheduled closing time for a period of 90 days.
C. The bidder shall abide by and comply with the true intent of the specifications and not take
advantage of any unintentional error or omission, but shall fully address the full intent and
meaning of each aspect of the specifications.
D. Freight shall be paid by vendor and should be included in unit price bid.
E. Section III, IV, agreement and forms shall be completed and included as an integral part of
each bidder's proposal.
F. The Town is a tax-exempt organization.
G. Mail is delivered after 11:00 a.m. Monday through Friday.
H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and Title 49,
Code of Federal Regulations, hereby notifies all Bidders that it will affirmatively insure that in
any contract entered into pursuant to this advertisement, minority business enterprises will
be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, creed, sex, handicap or national origin
in consideration for an award.
I. Bid quotations must be submitted on the Town's quotation pages. No exceptions.
J. By submission of this bid, each bidder/proposer and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief that each
bidder is not on the list created pursuant to T.C.A. 12-12-106 Iran Divestment Act. State of
TN_Debarred_Vendors.pdf
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SECTION II - SPECIFICATIONS FOR FOR NATURAL GAS CONSTRUCTION
SCOPE OF WORK
A. The work performed under this project consists of furnishing all materials,
equipment, and labor for the installation of 3/4" thru 6" Performance 8300 natural
gas mains, services and appurtenances. Included in this work to be performed
shall be all excavation, draining, clearing, backfilling, property restoration, and
any provisions necessary to protect existing utility facilities, fences or other
structures.
B. The quantities listed below are for extension and comparison and do not
necessarily approximate the final quantities of the contract. Immediate work to be
performed upon approval of the agreement would be as follows, pending
developer request:
1,000 feet - 6-inch with appurtenances
3,000 feet - 4-inch with appurtenances
1,300 feet - 2-inch with appurtenances
2,500 feet - 34-inch service lines
C. An official authorization to proceed with work shall be submitted from the Owner
to the Contractor on a work order basis.
D. Project locations shall be at various sites within the Smyrna Natural Gas service
area located in northern Rutherford County, TN
E. All work shall be performed in accordance with Smyrna Natural Gas construction
specifications.
F. Any exceptions or deviations to the specifications shall be indicated in writing and
submitted with the quotation in Section 4. All substitutions must be approved by
the Town of Smyrna.
G. Contract will be responsible for all Tennessee 1-Call locates and coordination
with other facilities.
WARRANTY
A. A 12-month warranty shall be provided on all materials and workmanship from
the date of official completion.
QUALITY ASSURANCE
A. Contractor shall submit Drug / Alcohol Plan and Operator Qualification Plan for
review and approval by the owner.
B. All installed work shall be periodically inspected during installation to ensure
specification compliance.
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C. All work shall be performed in accordance with CFR 192 and provide testing
documentation to the owner.
GENERAL DESCRIPTION
A. The work performed under this project consists furnishing all materials,
equipment, and labor for the installation of 3/4" thru 6" Performance 8300 natural
gas mains, services and appurtenances.
INSPECTION
A. Verify that the location is ready to receive work and the dimensions are as
indicated.
INSTALLATION
A. Installation shall comply with Smyrna Natural Gas installation specifications,
manufacturer's instructions, drawings, and recommendations.
B. Contractor shall provide one electronic copy of As-Builts to the Owner showing
the location of all lines, valves and weld locations. All locations shall be located
by the Contractor using the standard global positioning system.
CONTRACT TERM
A. The term shall be for 12 months from the date of contract execution.
AUTOMATIC RENEWAL CLAUSE
A. This agreement will automatically renew on July 1 of each year for a further term
of 5 years unless either party gives the other written notice of termination at least
30 days prior to the end of the relevant term.
INSURANCE REQUIREMENTS
The Contractor shall purchase and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, its agents, representatives,
employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the Workers
Compensation law of the State of Tennessee. Employers Liability is included with a
minimum limit of $500,000 per accident/per disease/per employee.
2. Commercial General Liability
Commercial General Liability insurance shall have a minimum limit per occurrence of
$1,000,000 and a minimum general aggregate of $2,000,000.
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3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per
occurrence of $1,000,000. This insurance shall include third-party bodily injury and
property damage liability for owned, hired and non-owned automobiles. It shall also
include coverage for loading and unloading hazards.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to the Town of Smyrna. The
Contractor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Town, its elected and appointed officials, agents, employees and volunteers
shall be named as an additional insured as regards negligence by the contractor.
b. The Contractor's insurance shall be primary as respects the Town, its elected and
appointed officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the Town of Smyrna shall be excess and non-contributory
of the Contractor's insurance.
2. Workers Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the Town, its elected
and appointed officials, agents, employees and volunteers for losses arising from work
performed by the Contractor for the Town of Smyrna.
3. All Coverages
a. Prior to commencement of services, the Contractor shall furnish the Town with
original certificates and amendatory endorsements effecting required coverage.
b. Such insurance shall be maintained from the time services commence until services
are completed. Failure to maintain or renew coverage or to provide evidence of
renewal may be treated by the Town as a material breach of contract.
c. Replacement certificates, policies and endorsements shall be provided to the Town
for any such insurance expiring prior to the completion of services.
d. Coverage shall not be canceled, suspended, or voided by either party (the
Contractor or the insurer) or reduced in coverage or in limits except after 30 days
written notice has been given to the Town of Smyrna. Ten-day written notice of
cancellation is acceptable for non-payment of premium. Notifications shall comply
with the standard cancellation provisions in the Contractor's policy.
e. The insurance companies issuing the policies shall have no recourse against the
Town of Smyrna for payment of premiums or for assessments under any form of the
policies.
f. Neither the acceptance of the completed work nor the payment thereof shall release
the Contractor from the obligations of the insurance requirements or indemnification
agreement.
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g. Any failure of the Contractor to comply with reporting provisions of the policy shall
not affect coverage provided to the Town, its elected and appointed officials, agents,
employees and volunteers.
D. ACCEPTABILITY OF INSURERS
All required insurance shall be provided by a company or companies licensed to conduct
business in the State of Tennessee. All insurance must be underwritten by insurers with an
A.M. Best Company ratings of no less than an A.
E. VERIFICATION OF COVERAGE
The Contractor shall furnish the Town with Certificates of Insurance reflecting proof of
required coverage. The Certificates for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates are to be
received and approved by the Town before work commences and upon any contract
renewal thereafter.
Upon failure of the Vendor to furnish, deliver and maintain such insurance as requested, this
contract, at the election of the Town, may be suspended, discontinued or terminated.
Failure of the Vendor to purchase and/or maintain any required insurance shall not relieve
the Vendor from any liability or indemnification under the contract.
The Certificate of Insurance naming the "Town of Smyrna" as Additional Insured shall be
addressed to the attention of:
Town of Smyrna
Department of Safety & Risk Management
ATTN: Henry Urbina
315 S Lowry St
Smyrna, TN 37167
It can also be submitted electronically to henry.urbina@townofsmyrna.org. The subject line
has to indicate the name of the project.
The Town reserves the right to request complete certified copies of all required insurance
policies at any time.
F. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies OR shall be
responsible for verifying and maintaining the Certificates provided by each subcontractor.
Subcontractors shall be subject to all of the requirements stated herein. The Town of
Smyrna reserves the right to request copies of subcontractor's Certificates at any time.
G. WORKERS' COMPENSATION INDEMNITY
In the event Contractor is not required to provide or is exempt from providing workers'
compensation coverage, the parties hereby agree that Contractor, its owners, agents and
employees will have no cause of action against, and will not assert a claim against the Town
of Smyrna, its elected and appointed officials, agents, employees and volunteers, under any
circumstances. The parties also hereby agree that the Town of Smyrna, its elected and
appointed officials, agents, employees and volunteers shall in no circumstance be, or
considered as, the employer or statutory employer of Contractor, its owners, agents and
employees. The parties further agree that Contractor is a wholly independent contractor
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and is exclusively responsible for its employees, owners, and agents. Contractor hereby
agrees to protect, defend, indemnify and hold the Town of Smyrna, its elected and
appointed officials, agents, employees and volunteers harmless from any such assertion or
claim that may arise from the performance of this contract.
HOLD HARMLESS AND INDEMNITY REQUIREMENT:
Vendor shall indemnify and hold harmless, to the maximum extent permitted by law, the Town
of Smyrna and its officers, agents, employees, volunteers, from and against any and all liability,
damages, losses, (whether in contract or in tort, including personal injury, accidental death or
property damage, and regardless, of whether the allegations are false, fraudulent or
groundless), and costs (including reasonable attorney's fees, litigation, arbitration, mediation,
appeal expenses) which in whole or in part are caused by the negligence, recklessness or
intentional wrongful misconduct of the Vendor and persons employed by or utilized by the
Vendor in Vendor's performance of this Agreement.
The vendor further agrees to protect, defend, and save the Town, its elected and appointed
officials, agents, employees and volunteers while working in the scope of their duties as such,
harmless from and against all claims, demands, and causes of action of any kind of character,
including the cost of their defense, arising in favor of the vendor's employees or third parties on
account of bodily or personal injuries, death or damage to property arising out of services
performed or omissions of services or in any way resulting from the acts of omissions of the
vendor and/or its agents, employees, subcontractors, representative of the Town under this
agreement.
Pursuant to Tennessee Attorney General Opinion 93-01, the Town will not indemnify, defend or
hold harmless in any fashion the Vendor from any claims arising from any failure, regardless of
any language in any attachment or other document that the Vendor may provide.
APPLICABLE LAW:
Any contract resulting from this ISQ shall be governed by and construed under the laws of the
State of Tennessee.
TENNESSEE GENERAL CONTRACTOR'S LICENSE LAW
Bidders must be licensed contractors in the State of Tennessee. Bidders shall place their bid in
an envelope showing the bidder's name, license number, expiration date, and that part of
classification applying to the bid in accordance with T.C.A. 62-6-119. Bids not conforming
with this provision shall be disqualified.
CONTRACT AGREEMENT
Successful bidder will be expected to enter into a contract Agreement with the Town of Smyrna.
Agreement shall be signed and attested, but not dated, by the proper business representative
and submitted with the bid proposal. An executed contract will be forwarded to winning vendor
after Council approval.
SMYRNA/LOCAL BUSINESS LICENSE
Compensation of more than $100,000 from contracts performed in one county by a contractor
described in Tenn. Code Ann. 67- 4-708(4)(A) will be sourced to that county and the tax from
such contracts will be distributed to that county. Compensation of $100,000 or less from
contracts performed in one county by such person will be sourced to the county of the person's
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domicile or location. If the person does not have a domicile or location in Tennessee, such
compensation will be earmarked and allocated to the state's general fund.
For purposes of distribution of the municipal business tax provided for in Tenn. Code Ann. 67-
4-705, receipts will be sourced to the municipality in which the person's established physical
location, outlet, or other place of business is located. Receipts from sales made by persons
operating from an established physical location, outlet, or other place of business in one
municipality who extend their operations outside the boundaries of the municipality without
establishing a physical location, outlet, or place of business outside the boundaries of the
municipality will be sourced to the municipality in which the person's established physical
location, outlet, or other place of business is located.
If the person has no established physical location, outlet, or other place of business in the state,
then such receipts will not be subject to the municipal business tax. Receipts from all taxable
sales of any services or tangible personal property by a provider of video programming services
will be sourced to the municipality where the property or service is received by the customer
regardless of whether or not the provider has a physical location, outlet, or other place of
business in that municipality.
Compensation of more than $100,000 from contracts performed in one municipality by a
contractor described in Tenn. Code Ann. 67- 4-708(4)(A) will be sourced to that municipality
and the tax from such contracts will be distributed to that municipality. Compensation of
$100,000 or less from contracts performed in one municipality by such person will be sourced to
the municipality of the person's domicile or location. If the person does not have a domicile or
location in Tennessee, such compensation will not be subject to the municipal business tax.
(from Tennessee Business Tax Guide/ Tenn. Dept. of Revenue 2019)
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SECTION III - PRICE QUOTATION FOR NATURAL GAS CONSTRUCTION ADDITIONS
2026-2027 Gas Line Construction
Estimate of Quantities & Schedule of Prices
Item # Description Qty Unit Unit Price
1 34-inch Gas Service Line, Performance 8300 PE 4710 Pipe & 2,500 LF
Appurtenances (including Tap/Excess Flow Valve/tee/cap)
2 1-inch Gas Service Line, Performance 8300 PE 4710 Pipe & 500 LF
Appurtenances (including Tap/Excess Flow Valve/tee/cap)
3 2-inch Gas Main/Service Line, Performance 8300 PE 4710 Pipe & 1,300 LF
Appurtenances
4 4-inch Gas Main, Performance 8300 PE 4710 Pipe & Appurtenances 3,000 LF
5 6-inch Gas Main, Performance 8300 PE 4710 Pipe & Appurtenances 1,000 LF
6 2-inch Gas Main/Service Line & Appurtenances - Steel - X52/.237 W.T. 50 LF
7 4-inch Gas Main & Appurtenances - Steel - X52/.237 W.T. 50 LF
8 6-inch Gas Main & Appurtenances - Steel - X52/.237 W.T. 50 LF
9 2-inch Polyvalve, Kerotest Full Port, PE 4710 15 EA
10 4-inch Polyvalve, Kerotest Full Port, PE 4710 5 EA
11 6-inch Polyvalve, Kerotest Full Port, PE 4710 2 EA
12 2-inch Balon Series US Greaseless Carbon Steel Ball Valve - ANSI 1 EA
150/WxW
13 4-inch Balon Series US Greaseless Carbon Steel Ball Valve - ANSI 1 EA
150/WxW
14 6-inch Balon Series US Greaseless Carbon Steel Ball Valve - ANSI 1 EA
150/WxW
15 2 X 2 Central Tap Tee HV 4710 2 EA
16 4 X 2 Central Tap Tee HV 4710 1 EA
17 6 X 2 Central Tap Tee HV 4710 1 EA
18 2-inch Hot Tap w/Ball Valve & Appurtenances - Steel 1 EA
19 4-inch Hot Tap w/Ball Valve & Appurtenances - Steel 1 EA
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