NATO International Competitive Bidding (ICB): Privileged Access Management (PAM) Solution

The NATO Communications and Information Agency (NCI Agency) intends to issue a Request for Quotation (RFQ) for the acquisition and deployment of a Privileged Access Management (PAM) solution to control and audit privileged accesses, actions, and permissions by elevated users managing the IT environment in NCIA data centers.

Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO International Competitive Bidding (ICB), 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government, and 4) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement

In addition, contractor personnel will be required to work unescorted in Class II Security areas. Therefore, access can only be permitted to cleared individuals. Only companies maintaining the appropriate personnel clearances will be able to perform the resulting contract.

The reference for the RFQ is RFQ-CO-115725-PAM and all correspondence concerning the RFQ should reference this number.

The successful quote pursuant to the RFQ will be that quote that is the lowest price and technically compliant in accordance with the evaluation criteria prescribed in the RFQ.

Please note: If your firm was earlier issued a DOE for RFQ-CO-115725-PAM, you do not need a new DOE unless your POC information has changed. If your POC information has changed, please contact DOC.

SUMMARY OF REQUIREMENTS

Please see attached. These requirements are being refined and detailed as part of the preparation of the RFQ.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The Department of Commerce (DOC) is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the text of your email:

- the title and/or solicitation number of the project

- the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the project. DOC will transmit the DOE to the NATO contracting agency.

IMPORTANT DATES:

Request a DOE (and, for firms new to NATO ICB, submit the completed one-time NATO ICB application): 11 March 2025

NCI Agency distributes the RFQ (planned): Q1 2025

Bid Closing (target): Q2 2025

Contract Award (target): Q3 2025