NATO Business Opportunity: Travel Management and Online Booking Tool Services

Headquarters Supreme Allied Commander Transformation (HQ SACT) has issued a Request for Proposal (RFP) to establish a Travel Management Services (TMS) contract for the provision of comprehensive travel management services in support of HQ SACT and other eligible U.S. based NATO entities.

U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be approved for participation in NATO Competitive Procurement (NCP), and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.

In addition, prime contractors must have performed similar contracts within the last three years substantially similar in scope to the requirement described in the solicitation. Contractor personnel performing services or providing delivery under the contract must be citizens of a NATO nation and have appropriate professional training and experience. Contractor companies must also be eligible to conduct work on a U.S. military facility without base escort. Finally, contractor companies must have the ability to issue official U.S. Government rates for travel services.

The reference for the RFP is RFP-ACT-SACT-26-22 and all correspondence regarding the RFP should include this reference.

Partial Bidding is not authorized.

Type of contract: Firm Fixed Price/Fixed Fee Service Contract

SOLICITATION

Pleae see attached.

BECOMING ELIGIBLE TO BID

NCP requires that the U.S. Government issue a DOE on behalf of potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis.

The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NCP application from the following website:

https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato

The Department of Commerce (DOC) is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the text of your email:

- the title and/or solicitation number of the contract

- the name/phone/email of the company point of contact for the bid documents

After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.

IMPORTANT DATES

U.S. firms should request a DOE (and, for U.S. firms new to NCP, submit the one-time NCP application): 02 July 2026

Bid closing (planned): 06 July 2026

Contract award: TBD