NATO Business Opportunity: Travel Management and Online Booking Tool Services

NATO Joint Force Training Center (JFTC) in Bydgoszcz, Poland has issued an Invitation for International Bidding (IFIB) for the provision of travel management and online booking tool services

Potential U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be an International Air Transport Association (IATA) registered Travel Management Company (TMC), 3) be approved for participation in NATO ICB, and 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government.

The reference for the IFIB is IFIB-ACT-JFTC-26-05 and all correspondence regarding the IFIB should include that reference.

Type of Contract: Requirements Contract

Partial Bidding is not allowed.

REQUIREMENT

The aim of this IFIB is to obtain the services of an IATA registered TMC to carry out all travel reservations, quotations, ticketing, online booking tool, and related standard travel services.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the firm for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The Department of Commerce (DOC) is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the contract

- the name/phone/e-mail of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.

IMPORTANT DATES

U.S. firms should request a DOE (and, for U.S. firms new to NATO ICB, submit the one-time NATO ICB application): 24 September 2025

JFTC issues IFIB (planned): 06 October 2025

JFTC will directly mail this IFIB to all firms that have been issued a DOE. The IFIB will also be posted on the JFTC Internet site: http://www.jftc.nato.int/organization/contracting

Bid closing (planned): 17 November 2025

Period of Performance: Base Period between 01 January and 31 December 2026 followed by four (4) option periods of 12 months each.