NATO Business Opportunity: Replacement of Sprinkler System with Hydrants and Installation of Fire Detection System

Supreme Headquarters Allied Powers Europe (SHAPE) intends to release an Invitation for International Proposal (IFIP) for the replacement of the sprinkler system with hydrants and installation of a fire detection system in a building on the SHAPE compound in Mons, Belgium.

U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be approved for participation in NATO International Competitive Bidding (ICB), 3) be legally authorized, at the time of the bidding and afterwards in the event of contract award, to operate the services described in this solicitation in Belgium; (4) have performed at least three contracts within the last five years substantially similar in scope and magnitude to the requirements described in this solicitation, and 5) be issued a Declaration of Eligibility (DOE) by the U.S. Government.

SHAPE will distribute the IFIP via the ACO’s business opportunity portal to all firms that have been issued a DOE. Firms are encouraged to register with the portal before the IFIP is due to be released: https://aco.procureware.com

The reference for the IFIP is IFIP-ACO-SH-25-06 and all correspondence regarding the IFIB should include this reference.

Type of contract: Firm, Fixed Price (FFP)

Bidding procedure: Best value

REQUIREMENT

The purpose of this IFIP is to award a firm-fixed price contract for the replacement of the sprinkler system with hydrants and installation of a fire detection system in a building on the SHAPE compound. Dismantling and off-site disposal of the old system and all accessories are included. Estimated start date of work: October 2025.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE on behalf of potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The Department of Commerce (DOC) is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the text of your email:

- the title and/or solicitation number of the contract

- the name/phone/FAX/email of the company point of contact for the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the contract. DOC will transmit the DOE to the NATO contracting agency.

IMPORTANT DATES

U.S. firms should request a DOE (and, for U.S. firms new to NATO ICB, submit the one-time NATO ICB application): 03 March 2025

SHAPE issues IFIP (planned): March 2025

Bid closing (planned): May 2025