National Fire Academy O-305 Incident Management Team Course

CITY OF ALBANY, OREGON
Fire Department
Solicitation RFP# 260408
Request For Proposals (RFP)
for
National Fire Academy (NFA)
O-305 Incident Management Team
(IMT) Course
Issue Date: Wednesday, April 1, 2026
Due Date: Wednesday, April 22, 2026, 2:00 p.m. (Pacific Time)
Fire Chief ..................................................................................................................... Chris LaBelle
Emergency Manager ..................................................................................................... Chuck Perino
Contracts and Procurement Officer ............................... Diane M. Murzynski, CPPO, CPPB, NIGP-CPP
For more information regarding this Request for Proposals,
email contracts@albanyoregon.gov.

City Of Albany, Oregon
National Fire Academy O-305 Incident Management Team Course
TABLE OF CONTENTS
TABLE OF CONTENTS ..................................................................................................... 1
PROPOSER'S SUBMITTAL CHECKLIST ............................................................................. 2
REQUEST FOR PROPOSALS (RFP) ....................................... Error! Bookmark not defined.
SECTION 1 - INTRODUCTION ......................................................................................... 6
SECTION 2 - INSTRUCTIONS TO PROPOSERS ................................................................. 8
SECTION 3 - SCOPE OF WORK ......................................................................................17
SECTION 4 - PROPOSAL SUBMITTAL REQUIREMENTS ....................................................22
SECTION 5 - EVALUATION CRITERIA AND CONTRACT AWARD ........................................27
EXHIBIT A - PRICE PROPOSAL CERTIFICATION ...............................................................31
EXHIBIT B - REFERENCES ..............................................................................................32
EXHIBIT C - PROPOSAL CERTIFICATION ........................................................................34
EXHIBIT D - CERTIFICATION FOR CORPORATION OR INDEPENDENT CONTRACTOR .......36
EXHIBIT E - RESPONSIBILITY CERTIFICATION .................................................................37
EXHIBIT F - INSURANCE REQUIREMENTS ......................................................................38
ATTACHMENT A - SAMPLE CONTRACT ...........................................................................43
ATTACHMENT B - DEFINITIONS .....................................................................................55
LIST OF APPENDICES ....................................................................................................65
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Proposals must be received by the time and date designated in the Request for Proposals (RFP). It
is the responsibility of the Proposer to submit the proposal response before the indicated deadline
to the designated location. The City is not responsible for Proposer's late or mishandled delivery,
equipment or software failure, internet or website downtime, corrupt or unreadable data, or other
technical issues that may cause delay or non-delivery of a proposal or inaccessibility of the
submitted data. Procurement Proposals received in the City email repository after the designated
closing time will be determined late, nonresponsive and will not be accepted. If the Proposer obtains
these documents by means of a website, electronic bulletin board, or copied from a plan center, it
is the responsibility of the Proposer to check for any addenda.
PROPOSER'S SUBMITTAL CHECKLIST
All proposals received electronically must be submitted in non-editable PDF format (no links) and
must use City-provided forms, if applicable, without unauthorized alterations. The total size limit
for each email submittal response must be less than 20 MB. An automated response should be
generated back to the sender stating, "Proposal has been received by the City." If you do not
receive a notification, you may contact Diane Murzynski at contracts@albanyoregon.gov or 541-
917-7522.
Proposer is responsible for ensuring it has the technical capability to submit its Proposal via
electronic submission. Proposer shall be solely responsible for ensuring timely submission of the
Proposal and is highly encouraged to prepare and allow for sufficient time to familiarize itself with
the electronic submission requirements and to address any technical or data issues prior to the
Proposal due date.
The following shall be received to be considered responsive:
Cover Page, Table of Contents, Transmittal Letter, Disclosure Statement
Management Letter and Financial Strength
Project Team Qualifications and Experience
Relevant Project Experience
Project Approach and Understanding
Project Schedule and Team Availability
Price Proposal - Exhibit A
References - Exhibit B
Proposal Certification - Exhibit C
Certification for Corporation or Independent Contractor - Exhibit D
Responsibility Certification - Exhibit E
Insurance Requirements - Exhibit F; Include "Evidence of Insurance"
Acknowledgement of all addenda on Proposal Certification, if applicable
One Complete Redacted Copy of Proposal for Public Disclosure or a Written Statement of
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PROPOSER'S SUBMITTAL CHECKLIST Page 2 of 60

no Redaction must be indicated on the Proposal Certification
Other than what is listed above, it is not necessary to submit any additional pages with the
proposal.
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PROPOSER'S SUBMITTAL CHECKLIST Page 3 of 60

CITY OF ALBANY, OREGON
REQUEST FOR PROPOSALS
National Fire Academy O-305 Incident Management Team Course
Proposals Due by 2:00 p.m. (Pacific Time), Wednesday, April 22, 2026
Notice is hereby given that the City of Albany is requesting proposals from qualified
Contractors to provide instructional, coordination, and logistical services necessary to deliver
the NFA O-305 course to emergency management and response personnel serving Linn and
Benton Counties and surrounding jurisdictions.
The scope of services include:
*
Deliver the NFA O-305 course in an in-person format.
*
Provide instructors qualified and authorized to deliver the NFA O-305 curriculum.
*
Provide a hazmat-specific scenario with both EOC and IMT operations for the
exercise simulation portion of the course.
*
Coordinate course agendas, instructional materials, and student resources.
*
Deliver the course to approximately 25-40 participants.
This procurement is funded by federal funds and must be made in accordance with 2 CFR
200.320 and ORS 279B.060. Contractor must comply with Appendix II to Part 200 - Contract
Provisions for Non-Federal Entity Contracts Under Federal Awards.
Solicitation documents may be downloaded from the City of Albany website at
https://albanyoregon.gov/bids, or examined at Albany City Hall, Finance Department, 333
Broadalbin Street SW, Albany, OR 97321, Monday through Friday, 8:00 a.m. to 5:00 p.m. There
is a $35 charge to receive a printed copy of the documents.
It is imperative that those who download the solicitation documents check the website
regularly for addenda, clarifications, and other notifications that may be pertinent. Proposers
are solely responsible for checking the website to determine if addenda or clarifications have
been issued. For questions regarding the solicitation, contact Diane Murzynski, CPPO,
Contracts and Procurement Officer, at contracts@albanyoregon.gov.
Time is of the essence to acquire a qualified Contractor to provide the required services within
the prescribed timeline. Proposal responses shall be submitted electronically to Diane
Murzynski, in the Finance Department, at procurement@albanyoregon.gov, and must be
received not later than 2:00 p.m., (Pacific Time), Wednesday, April 22, 2026, or any
extension of the time made by addendum. Submittals will be considered time-stamped and
received by the City when received in the procurement email inbox. The email subject line
should include the project name "RFP# 260408, NFA O-305 IMT COURSE". Proposals
received after the closing date and time will not be opened or reviewed. There will be no formal
opening. Proposals shall be valid for 120 days after opening unless otherwise specified.
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The City may reject any proposal not in compliance with all prescribed solicitation
procedures and requirements and other applicable law and may reject any or all proposals in
whole or in part when the cancellation or rejection is in the best interest of the City, and at no
cost to the City.
DATED THIS 1ST DAY OF APRIL 2026.
Diane M. Murzynski, CPPO, CPPB, NIGP-CPP
Contracts and Procurement Officer
PUBLISH: City of Albany Website, on Wednesday, April 1, 2026
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SECTION 1 - INTRODUCTION
1.1 CITY INFORMATION
The City of Albany is a municipal governmental entity providing a full range of services,
including police and fire protection; land use planning; sewer services; water services;
construction and maintenance of streets, and infrastructure; recreational activities, and
cultural events. The certified July 1, 2024, population for the City of Albany is the most current
and is 57,777 (Population Research Center, Portland State University, April 2024), is the
eleventh largest city in Oregon. Located at the confluence of the Willamette and Calapooia
Rivers, the city of Albany lies within both Benton and Linn counties. Albany is the largest city in
Linn County and serves as the county seat. Albany is also the second largest city in Benton
County. From its river town beginnings, Albany has grown south and east with the railroads,
state highways and Interstate 5 and across the Willamette into the farms and wooded
hillsides of North Albany.
Albany operates under a home-rule charter in a council-manager form of government. Albany
is led by an elected, non-partisan seven-member council. The council consists of the mayor
and six council members. The mayor is elected at-large every two years; councilors are elected
for overlapping four-year terms within three city wards. The city manager serves at the pleasure
of the council. The council meets on the 2nd and 4th Wednesdays of most months and
conducts work sessions the Monday prior to regularly scheduled Wednesday meetings (with
some exceptions). The city council acts as the local contract review board for the City.
Albany currently employs 442 active employees throughout ten departments. The
departments include Police, Fire, Parks and Recreation, Library, City Manager, Human
Resources, Finance, Information Technology, Public Works Engineering and Operations, and
Community Development.
More information about the City of Albany is available at the City's Website and the Public
Works Page.
1.2 BACKGROUND
The City of Albany, located in Oregon's mid-Willamette Valley, provides a full range of fire
protection, emergency medical transport, and all-hazard services to approximately 75,000
residents across Linn and Benton Counties. The department's service area encompasses 82
square miles of fire protection and 202 square miles of ambulance coverage.
The Albany Fire Department (AFD) operates five fire stations strategically located throughout
the cities of Albany and Millersburg and maintains an all-career staffing model. The department
responds to approximately 12,000 incidents annually, including fire suppression, emergency
medical services, hazardous materials, and technical and water rescue operations.
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1.3 PROCUREMENT SOURCING METHOD AND FUNDING
The City has been awarded Hazardous Materials Emergency Preparedness grant funds through
the Office of the State Fire Marshal, in the amount of $30,000. These funds were approved by
the Albany City Council, January 28, 2026, and allocated for the City and Mid-Valley Local
Emergency Planning Committee (LEPC) to competitively bid the opportunity and enter into an
agreement with a Contractor to conduct a National Fire Academy O-305 Type 3 All-Hazard
Incident Management Team Course.
The project is estimated at $30, 000 and no additional funds have been allocated by the City.
The Project cannot exceed the approved grant funding.
The City will use a procurement and source selection method based on an advertised formal,
competitive request for proposals in accordance with ORS 279B.060 and 2 CFR 200.320. The
Contractor must comply with Appendix II to Part 200 - Contract Provisions for Non-Federal
Entity Contracts Under Federal Awards.
.
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SECTION 2 - INSTRUCTIONS TO PROPOSERS
2.1 ISSUING OFFICE AND SUBMITTAL LOCATION
The City Contracts and Procurement Officer will issue the Request for Proposals document
and will be the sole point of contact for questions, concerns, and protests.
Submittal Address:
City of Albany
Finance Department
Diane M. Murzynski, CPPO, CPPB, NIGP-CPP
Contracts and Procurement Officer
333 Broadalbin Street SW, Albany, OR 97321
Proposal responses must be submitted to procurement@albanyoregon.gov.
2.2 ESTIMATED RFP SCHEDULE
The following general timeline will be used for receiving and evaluating proposals. The timeline
listed below may be changed if it is in the City's best interest to do so.
RFP Issued April 1, 2026
Date to Submit Changes or Solicitation Protests April 8, 2026, 12:00 p.m.
Last Day to Submit Questions April 15, 2026, 12:00 p.m.
Last Day for Addenda Issued April 17, 2026, 12:00 p.m.
Proposal Due April 22, 2026, 2:00 p.m.
Evaluate Proposals April 23, 2026 - April 24, 2026
Optional Interviews April 28, 2026 - April 29, 2026
Notice of Intent to Award April 30, 2026
Protest Period Ends (seven calendar days) May 7, 2026, 12:00 p.m.
Contract Execution May 11, 2026
Contract Begins May 15, 2026
2.3 CHANGES TO THE SOLICITATION DOCUMENTS BY ADDENDA
The City of Albany reserves the right to make changes to the RFP by written addenda posted on
the City of Albany website. A prospective Proposer may request a change to the RFP by
submitting a request to contracts@albanyoregon.gov. The request must specify the provision
of the RFP in question and contain an explanation for the requested change. All requests for
changes or additional information must be submitted no later than the date set forth in the RFP
Schedule.
The City of Albany will evaluate any request submitted but reserves the right to determine
whether to accept the requested change. If in the Contracts and Procurement Officer's opinion,
additional information or interpretation is necessary; such information will be supplied in the
form of an addendum. Any addenda will have the same binding effect as though contained in the
main body of the RFP. Oral instructions or information concerning the scope of work of the
project given out by City of Albany managers, employees, or agents to the prospective
Proposers will not bind the City of Albany.
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A. All addenda, clarifications, and interpretations will be posted on the City of Albany's
website at City of Albany's Purchasing Page.
B. No addenda will be issued later than the date set forth in the RFP Schedule, except an
addendum, if necessary, postponing the date for receipt of Proposals, withdrawing the
invitation, modifying elements of the proposal resulting from a delayed process, or
requesting additional information, clarifications, or revisions of proposals leading to
obtaining best offers or best and final offers.
C. Each Proposer must ascertain, prior to submitting a proposal response, that the
Proposer has received all addenda issued, and receipt of each must be
acknowledged on the Proposal Certification form.
2.4 TRADE SECRETS AND PUBLIC RECORDS LAW
All information submitted by Proposers will be public record, and the City of Albany will make
available to any person requesting information through the City of Albany's processes for
disclosure of public records, any and all information submitted and subject to disclosure,
pursuant to the Federal Freedom of Information Act (FOIA) and the Oregon Public Records Act,
ORS 192, except such portions of the proposals for which Proposer requests exception from
disclosure consistent with Oregon law, ORS 192.345, and specifically marked "proprietary" or
"confidential". All requests will be in writing, noting specifically which portion of the proposal
the Proposer requests exception from disclosure.
Proposer must not copyright, or cause to be copyrighted, any portion of any said document
submitted to the City of Albany as a result of this RFP. Proposer should not mark the whole
proposal document "confidential". If a proposal contains any information that is considered a
trade secret under ORS 192.345(2). Proposers must mark each sheet of such information with
the following legend: "This data constitutes a trade secret under ORS 192.345(2) and will not be
disclosed except in accordance with the Oregon Public Records Law." Any proposal marked as
a trade secret in its entirety will be considered nonresponsive.
2.5 CANCELLATION
ORS 279B.100 provides for cancellation, rejection, or delay of proposals when the
cancellation or rejection is in the best interest of the City as determined by the City. The City
of Albany reserves the right to cancel award of this contract at any time before execution of
the contract by both parties if cancellation is deemed to be in the City of Albany's best interest.
In no event will the City of Albany have any liability for the cancellation of award.
2.6 LATE PROPOSALS, WITHDRAWALS AND MODIFICATIONS
Proposals must be submitted by the time designated in the RFP Schedule. Any proposals
submitted after the designated closing time will be considered late and determined non-
responsive. A Proposer's request for modification of a proposal, or withdrawal of a proposal
received after closing date and time, is late. The City will not consider late proposals, late
requests for modifications, or late withdrawals.
2.7 CONDITIONS OF SUBMITTAL
By submitting a response to this RFP, the Proposer certifies:
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