NASPO ValuePoint RFP 25-023 KY Equipment Rental Services

NVP_RFP-758-2500000303_KY

Posted

Gerard MacCrossan

(512) 463-4468

gerard.maccrossan@cpa.texas.gov

6/25/2025

2:30 PM

304

21+ Days for Solicitation Notice

5/19/2025

5/19/2025 10:17 am

97514-Automobiles And Other Passenger Vehicles (Including Emergency Type) Rental Or Lease;
97586-Truck And Van Rental Or Lease (Incl. Fire And Garbage Trucks);
97588-Utility Vehicle Rental Or Lease;

The NASPO ValuePoint Request for Proposal (RFP) for Equipment Rental Services was released by the Commonwealth of Kentucky on May 16, 2025.  The RFP number is RFP-758-2500000303.  All vendor proposals must be submitted by 2:30 p.m. Central Time (3:30 p.m., Eastern Time) on June 25, 2025.

The purpose of this Request for Proposal (RFP) is to establish Master Agreements with qualified bidders, to provide Equipment Rental Services for all Participating States. The objective of this RFP is to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local government entity because of the collective volume of potential purchases by numerous state and local government entities. The State of Texas is a member of the NASPO ValuePoint purchasing cooperative and may establish a statewide contract resulting from an award by the lead state.

The Master Agreement(s) resulting from this procurement may be used by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), the District of Columbia, territories of the United States, and other eligible entities subject to approval of the individual chief procurement official and compliance with local statutory and regulatory provisions.

The RFP is available on Kentucky’s procurement system website using the following link: https://vss.ky.gov/vssprod-ext/Advantage4

RFP Contact

The following individual is the sole contact for this RFP:

Nathan Durham

Finance and Administration Cabinet

Office of Procurement Services

200 Mero Street, 5th Floor

Frankfort, Ky 40622

Phone: (502) 564-6525

nathan.durham@ky.gov

RFP Website

The following website is the sole official source for RFP information and updates:

https://vss.ky.gov/vssprod-ext/Advantage4

RFP Documents

This RFP consists of this RFP Overview, the following attachments, and any information or materials posted by the Lead State to the RFP Website, as amended:

1. Attachment 01, RFP Terms and Conditions

2. Attachment 02, Scope of Work

3. Attachment 03, RFP Evaluation Plan

4. Attachment 04, Sample Master Agreement

5. Attachment 04.1, Sample Master Agreement Cover Page

6. Attachment 05, Participation Information

7. Attachment 06, Protest Information

8. Attachment 07, Offeror Information, Acknowledgements, and Certifications

9. Attachment 08, Offeror Response Worksheet

10. Attachment 09, Cost Proposal

11. Attachment 09.1, Cost Proposal Workbook

12. Attachment 10, Proposed Modifications to Sample Master Agreement

13. Attachment 11, Claim of Business Confidentiality

14. Attachment 12, Offeror Question Form

Important Dates.

1. RFP Open Date: May 16, 2025

2. RFP Question Deadline: May 29, 2025,  11 a.m. CST (12 PM EST)

3. RFP Question Response Date: June 6, 2025

4. RFP Close Date: June 25, 2025, 2:30 PM CST (3:30 PM EST)

Dates and deadlines are subject to change. Offerors should continue checking the RFP Website for the most up-to-date information.