Nashua Police Department Ammunition
| Agency: | City of Nashua |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| Posted Date: | Jun 25, 2026 |
| Due Date: | Jul 22, 2026 |
| Solicitation No: | RFP0024-072226 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Number: |
RFP0024-072226
|
| Bid Title: |
Nashua Police Department Ammunition
|
| Category: | City |
| Status: | Open |
|
Attachment Preview
City of Nashua
Purchasing Department
Administrative Services Division
229 Main Street - Nashua, NH 03060
(603) 589-3330
Email: purchasing@nashuanh.gov
June 25, 2026
Subject: Request for Proposals RFP 0024-072226 Nashua Police Department Ammunition
The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors for ammunition
for the Nashua Police Department. The Scope of Work for this project may be found in Exhibit A of this request.
The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals or
parts of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these
specifications; to award contracts or to cancel this request if in the City’s best interest.
INFORMATION FOR PROPOSERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,
Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that
you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process
and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the
Bids section. If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:
If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:
Paper: Submission of one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)
clearly marked "RFP0024-072226" Proposals must be submitted in the format provided and address the
item(s) specified in the RFP package.
Regardless of the method of submission, proposals must be received no later than 2:00 pm, on Wednesday, July
22, 2026, in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks or
other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism it
chooses as long as it remains clear that the vendor is responsible for submissions prior to the date and time.
The time of receipt shall be considered when a proposal has been officially documented by the Purchasing
Department, in accordance with its established policies, as having been received at the location designated above.
The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be
the vendor’s responsibility.
Further details are available on the City's website, www.nashuanh.gov, under Services; Bid Opportunities; Current
Bids and on the Bonfire website; (Refer to Document RFP0024-072226). The proposals will be opened in public on
the due date and time. Results of the proposal opening will be posted on the City's website, www.nashuanh.gov,
under Services; Bid Opportunities; Bid Results; (Refer to Document RFP0024-072226) within twenty-four (24) hours
of the opening.
Please note paper copies of proposal documents are not available in the City’s Purchasing Office.
RFP 0024-072226
229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233
The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this
invitation for proposals. All proposals become the sole property of the City of Nashua. This request for proposals is
not a contract and alone shall not be interpreted as such but rather serves as an instrument through which
proposals are solicited.
The timeline for this project is as follows:
Projected Timeline
Deadline for Vendor Questions
Vendor Question Answers Posted
Proposals Due
Date
Wednesday, July 01, 2026, 10:00am
Wednesday, July 08, 2026, 3:00pm
Wednesday, July 22, 2026, 2:00pm
Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate
and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be
submitted in writing, citing the RFP title/number, Page, Section, and must be received no later than Wednesday,
July 01, 2026, by 10:00am to:
City of Nashua
229 Main Street, Nashua, NH 03060
purchasing@nashuanh.gov
The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will
issue an addendum to clarify or modify this RFP. Answers to vendor submitted questions and other addenda will
be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;
(Refer to RFP0024-072226) and on Bonfire no later than Wednesday, July 08, 2026 at 3:00 pm
The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit proposals in
response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex,
age, or disability in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,
can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of
such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item
number and description. We are also conscious of energy use and encourage vendors to propose products that are
energy efficient.
All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective date of any
binding resulting contract, whichever is later.
Proposals must be submitted in the format provided and address the items specified in this request. The City may
reject any or all of the proposals on any basis and without disclosure of a reason. The failure to make such a
disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful proposer against The
City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City
also reserves the right to negotiate any change or amendment in any proposal without soliciting further requests
for proposals if the action is necessary for the best interest of The City.
RFP 0024-072226
229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233
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The City of Nashua will reject the proposal of any vendor who is presently debarred, declared ineligible or excluded
by any Federal department or agency, and reserves the right to reject the proposal of any proposer who has
previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar
nature, who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise
disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.
The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All vendors must comply with all applicable
Equal Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the
payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in
default on said payments.
Sincerely,
Amy Girard
City of Nashua
Purchasing Manager
girarda@nashuanh.gov
RFP 0024-072226
229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233
3
GENERAL REQUIREMENTS
A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:
• has the ability, capacity and skill to provide the goods or services required
• can provide the goods or services within the time frame specified
• has a satisfactory record of integrity, reputation, judgment and experience
• has sufficient financial resources to provide the goods or services
• has an ability to provide future maintenance and support as required
• providing the vendor has provided goods or services to the City, has developed a positive track record
with the City
B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten (10) calendar days after the
City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or
material change in coverage. The certificate and endorsements for each insurance policy must be signed by a
person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability must
name the City of Nashua as an additional insured and reflect on the certificate of insurance:
• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate
All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,
"Workers' Compensation".
C. The City also reserves the right to negotiate any change or amendment in any proposal without soliciting further
proposals if the action is necessary for the best interest of the City.
D. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin
performance upon receipt of an executed contract and a valid purchase order issued from the City.
E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make
such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor
against the City.
F. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms
and conditions between the City and the successful vendors prior to the Contract Award. The City’s standard
Terms and Conditions are attached (Exhibit B).
G. The vendor shall meet all requirements of the Americans with Disabilities Act.
H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
I. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in
response to this request, including financial information, are considered public information and will be made
available to the public upon request, unless specifically exempted under the law.
J. Any vendor submitting a proposal may appeal a pending award prior to award by the City. The appellant must:
RFP 0024-072226
229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233
4
a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the
proposal opening.
b. Describe, in the written protest, the issues to be addressed on appeal
c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition
5.02 authorized to do business in this state or submit other security in a form approved by the City who
will hold the bond or security until a determination is made on the appeal.
d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up
to a maximum bond or other security amount of $250,000.00.
e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.
The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the
protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of
Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of
Aldermen unless vendor has followed the appeal process.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the
appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because
of the unsuccessful appeal.
The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the
appellant in a proposal appeal process.
K. The City assumes no liability for the payment of costs and expenses incurred by any vendor in responding to
this request. All proposals become sole property of The City. This is not a contract and shall not be interpreted
as such but rather serves as an instrument through which proposals are solicited.
PROJECT SCOPE
Project area and scope of work is defined in the project scope of work attached as Exhibit A
Working on behalf of the City, the vendor shall be consistent with State and Federal statutes.
PROPOSAL PROCESS & RESPONSE
The RFP response should be fully self-contained, concise, and display clearly and accurately the capabilities,
knowledge, experience, and capacity of the vendor to meet the requirements of the project and the proposals.
Vendors are encouraged to utilize methods they consider appropriate in communicating the required information.
At a minimum, this will include submission of the information requested below:
A. Vendor description and project team
a. Vendor firm name, business, address, website address and contact information
b. Year established, number of employees, office locations, etc.
c. Vendor firm specialties: list your firms’ area(s) of expertise
d. Identify a project manager and all key project personnel and provide their direct contact
information. No key staff member will be reassigned without written approval by the City.
e. Identify minority or women owned business status
B. Proposal Sheets
Completed proposals must be submitted on vendors company letterhead utilizing the format provided in
Exhibit C and must include:
RFP 0024-072226
229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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