82025N0001-Telephone Video And Conferencing

Agency:	City of New York
State:	New York
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 334310 - Audio and Video Equipment Manufacturing 512110 - Motion Picture and Video Production 517911 - Telecommunications Resellers 517919 - All Other Telecommunications
Posted Date:	Apr 7, 2025
Due Date:	Apr 30, 2025
Solicitation No:	82025N0001
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Program:	HEARINGS DIVISION
Industry:	Professional Services - IT Related
EPIN:	82025N0001
Procurement Name:	82025N0001-Telephone Video And Conferencing
Agency:	OFFICE OF ADMINISTRATIVE TRIALS AND HEARINGS
RFx Status:	Released
Procurement Method:	Negotiated Acquisition
Release Date:	4/7/2025 12:00:00 PM
Due Date:	4/30/2025 2:00:00 PM
Main Commodity:	Other Telecommunication Services

Show / Hide : Summary Summary

EPIN 82025N0001	Release Date 4/7/2025 12:00:00 PM (Your Local Time)

Estimated Number of Contracts 1.00
Estimated Procurement Value 1,571,400.00
Agency OFFICE OF ADMINISTRATIVE TRIALS AND HEARINGS
Agency Contact First Name Stela
Agency Contact Last Name Tartari
Agency Contact Email startari@oath.nyc.gov
Concept Report
RFx Title 82025N0001-Telephone Video And Conferencing
RFx Status Released

Show / Hide : Description Description

The Office of Administrative Trials and Hearings (OATH) is the City’s central, independent administrative law court. Hearings are conducted on summonses that are issued by twenty-five (25) different enforcement agencies for alleged violations of law or City rules. OATH conducts approximately 300,000 fair and impartial hearings each year. Respondents, their attorneys, the petitioning agencies, and inspectors attend the hearings. This is a remote court appearance platform for hearings by telephone conferencing for the notices of violations and summonses received by respondents.

CourtCall, LLC, is the current remote court appearance provider and the existing contract will end on December 31, 2025. The remote court platform is a unique technology which allows hearing officers to operate and maintain control of the teleconferencing hearings. The system records the proceedings which the administrative courts can download and save. It includes a robust set of tools and web conferencing features, high system reliability and technical redundancy to ensure uninterrupted service at reasonable cost.

The anticipated term of the contract is from January 1, 2026, to December 31, 2028, with one option to renew from January 1, 2029, to December 31, 2031.

Link to PASSPort Public Portal: https://passport.cityofnewyork.us/page.aspx/en/rfp/request_browse_public to submit a response and to download a copy of the solicitation document for this Negotiated Acquisition. If you require assistance with creating a PASSPort account or responding to the Negotiated Acquisition, please submit an inquiry to the MOCS Service Desk https://mocssupport.atlassian.net/servicedesk/customer/portal/8

RESPONSES MUST BE RECEIVED VIA PASSPORT BY NO LATER THAN 2:00 P.M. EST, April 30, 2025 . LATE PROPOSALS WILL NOT BE ACCEPTED.

The Office of Administrative Trials and Hearings (OATH) is the City’s central, independent administrative law court. Hearings are conducted on summonses that are issued by twenty-five (25) different enforcement agencies for alleged violations of law or City rules. OATH conducts approximately 300,000 fair and impartial hearings each year. Respondents, their attorneys, the petitioning agencies, and inspectors attend the hearings. This is a remote court appearance platform for hearings by telephone conferencing for the notices of violations and summonses received by respondents.

CourtCall, LLC, is the current remote court appearance provider and the existing contract will end on December 31, 2025. The remote court platform is a unique technology which allows hearing officers to operate and maintain control of the teleconferencing hearings. The system records the proceedings which the administrative courts can download and save. It includes a robust set of tools and web conferencing features, high system reliability and technical redundancy to ensure uninterrupted service at reasonable cost.

The anticipated term of the contract is from January 1, 2026, to December 31, 2028, with one option to renew from January 1, 2029, to December 31, 2031.

Link to PASSPort Public Portal: https://passport.cityofnewyork.us/page.aspx/en/rfp/request_browse_public to submit a response and to download a copy of the solicitation document for this Negotiated Acquisition. If you require assistance with creating a PASSPort account or responding to the Negotiated Acquisition, please submit an inquiry to the MOCS Service Desk https://mocssupport.atlassian.net/servicedesk/customer/portal/8

RESPONSES MUST BE RECEIVED VIA PASSPORT BY NO LATER THAN 2:00 P.M. EST, April 30, 2025 . LATE PROPOSALS WILL NOT BE ACCEPTED.

Show / Hide : Key Dates Key Dates

Anticipated Contract Start Date (M/d/yyyy)

1/1/2026

Anticipated Contract End Date (M/d/yyyy)

12/31/2028

Release Date (M/d/yyyy)

4/7/2025

Due Date (M/d/yyyy)

4/30/2025

Bid Opening Date (M/d/yyyy)

12:00:00 AM

Questions Due Date (M/d/yyyy) Agency Users may not respond to your question if it is submitted after this date.

4/18/2025

Show / Hide : Documents Documents

Show / Hide : Pre-response/Pre-bid conferences Pre-response/Pre-bid conferences

Mandatory	Description	Date/Time (Your Local Time)	City	Address Complement	Address Line 1	Zip Code
No	Pre-Proposal Video Conference	4/14/2025 10:00:00 AM	New York City		Via Video Conference	10007

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82025N0001-Telephone Video And Conferencing

Description

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