202 N. Main Street Sanitary Service, Capital Project No. 2636

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Four Rivers Sanitation Authority
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Rockford, Illinois o
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Bidding Requirements and Contract Forms
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202 N. Main Street Sanitary Service
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Capital Project No. 2636
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Bid Doc. No. 27-405

Four Rivers Sanitation Authority
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Rockford, Illinois
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Bidding Requirements and Contract Forms
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General Provisions and Technical Specigfications
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for Sanitary Sewer Construction
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202 N. Main Street Sanitary Service
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Capital Project No. 2636
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Board of Trustees
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Richard Puollack . . . . . . . . . . . . . . . . . . President
Ben Bernsten . . . . . . . . . . . . . . . . . . Vice President
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Richard Mowris . . . . . . . . . . . . . . . . . . Clerk/Treasurer
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Ginger Haas . . . . . . . . . . . . . . . . . . Trustee
oBrad Long . . . . . . . . . . . . . . . . . . Trustee
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N Christopher T. Baer, PE . . . . . . . . . . . . . . . . . . Executive Director
Matthew L. Campbell, PE . . . . . . . . . . . . . . . . . . Director of Engineering
Bid Doc. No. 27-405

Table of Contents
I. Bidding Requirements
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Article 1 Notice to Bidders
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Article 2 Instructions to Bidders
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1 General
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2 Legal Requirements
3 General Instructions r
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Article 3 Detailed Specifications p
1 General
2 Notification, Access, and Special Cognsiderations
3 Permit Requirements n
4 Dewatering
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5 Aggregate Base Course, Tydpe B
6 Class D Patches
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7 Combination Concrete Curb & Gutter
8 Combination Curb & iGutter Removal
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9 Inlet Filters
10 Pavement Marking
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11 Portland Coement Concrete Sidewalk
12 Sanitary Sewer Service
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13 Sidewa lk Removal
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14 Storm Sewer Removal
15 eStorm Sewers
16 sTraffic Control and Protection, Special
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II. Contract Forms
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Proposal
Fair E mployment Practices Affidavit of Compliance
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Affidavit of Compliance: Responsible Bidder Ordinance
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Bid Bond
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oLabor & Material Payment Bond
N Performance Bond
III. General Provisions and Technical Specifications for Sanitary Sewer
Construction (separate document incorporated by reference)
Bid Doc. No. 27-405

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Section I
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Biddidng Requirements
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Bid Doc. No. 27-405

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Article 2 - Instructions to Bidders
1 General
1.1 Scope and Intent
This section of the Contract Documents provides detailed information and requirements for preparing
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bids to prospective bidders, bidders' responsibility, the preparation and the submission of bids, basis
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for awarding the Contract and other general information concerned with bidding and executing the
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Contract.
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1.2 Contradictions
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If in the case of apparent contradictions between or among the Contract Documents, the Contract
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Documents shall be consulted in the following order: Addenda, Agreeument, Supplementary
Drawings, Instructions to Bidders, Detailed Specifications, Plans, Four Rivers Sanitation Authority
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(FRSA) General Provisions and Technical Specifications for Sanitary Sewer Construction. The
language in the first such document in which language regarding the co nflict, error or discrepancy
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occurs shall control.
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2 Legal Requirements d
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2.1 Illinois Regulations
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A. Public Act 100-1177 (820 ILCS 130/) entitled the "Prevailing Wage Act" requires the Bidder
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to comply with prevailing wages in accordance with the Illinois Department of Labor
Standards. The State of Illinois requiresr contractors and subcontractors on FRSA projects to
submit certified payroll reports via thoe State's Certified Transcript of Payroll Portal currently
found at: https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html. The
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Bidder is responsible for verifyin g current information at the State's website.
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B. Public Act 83-1030 (30 ILCS 565/) entitled the "Steel Products Procurement Act" requires
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that steel products used or supplied in performance of this Contract or subcontract must be
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manufactured or produced in the United States with three exceptions.
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The provisions of this Section shall not apply:
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1. Where the Contract involves an expenditure of less than $500.
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2. Where the executive head of the public agency certifies in writing that
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a) the specified products are not manufactured or produced in the United States in
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sufficient quantities to meet the agency's requirements, or
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ob) obtaining the specified products, manufactured or produced in the United States would
increase the cost of the Contract by more than 10%.
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3. When its application is not in the public interest.
C. Public Act 96-929 (30 ILCS 570/) entitled the "Employment of Illinois Workers on Public
Works Act" provides that Illinois residents be employed on Illinois public works projects,
provided there has been a period of excessive unemployment (5%) in the State of Illinois as
defined in the Act; and, further, that Illinois workers are available and capable of performing
the particular type work involved.
Bid Doc. No. 27-405 Instruction to Bidders / Page 1 of 9

202 N. Main Street Sanitary Service
Capital Project No. 2636
D. Public Act 101-221 (820 ILCS 96/) entitled the "Workplace Transparency Act" requires that
any party to a contract adopt and promulgate written sexual harassment policies that include,
as a minimum, the following information:
1. the illegality of sexual harassment
2. the definition of sexual harassment under Illinois State law s
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3. a description of sexual harassment, utilizing examples
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4. my (our) organization's internal complaint process including penalties o
5. the legal recourse, investigative and complaint process available throupgh the Illinois
Department of Human Rights and the Illinois Human Rights Commissiorn
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6. directions on how to contact the Department and the Commission
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7. protection against retaliation as provided by Section 6-101 of the Illinois Human Rights
Act
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Upon request, this information must be provided to the Illinnois Department of Human Rights
and the FRSA.
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E. With regard to nondiscrimination in employment, the Contractor for this project will be
required to comply with the Illinois Fair Emplodyment Practices Commission's Rules and
Regulations.
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F. The Contractor for this project must comply with the Occupational Safety and Health Act.
G. The Contractor for this project must comrply with the Federal Drug-Free Workplace Act.
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H. Public Act 96-1416 requires the Certification of Clean Construction and Demolition Debris
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(CCDD) and uncontaminated soil prior to disposal at a CCDD fill site. The Contractor for this
project must comply with Pubdlic Act 96-1416 and be responsible for the certifications and any
fees associated with the diesposal at a CCDD fill site.
1. In the event that constaminated soil is uncovered on the project, the Contractor must notify
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FRSA immediately. Any extra costs resulting from the presence of contaminated soil must
be evaluated in accordance with FRSA General Provisions & Technical Specs for Sanitary
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Sewer Construction; General Conditions: Article 5 - Time Provisions and Article 8 -
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Changes.
2.2 Ameroicans with Disabilities Act
The Conttractor for this project will comply with all applicable requirements of the Americans with
Disatbilities Act of 1990 (ADA). The Contractor will hold harmless and indemnify Four Rivers
Soanitation Authority (FRSA) and their representatives from all:
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A. suits, claims, or actions
B. costs, either for defense (including but not limited to reasonable attorney's fees and expert witness
fees) or for settlement
C. damages of any kind (including but not limited to actual, punitive, and compensatory damages)
relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs
in the execution of the Contract.
Bid Doc. No. 27-405 Instructions to Bidders / Page 2 of 9

202 N. Main Street Sanitary Service
Capital Project No. 2636
3 General Instructions
3.1 Bidder's Responsibility
Bidders are cautioned not to submit proposals until having carefully examined the entire site of the
proposed work and adjacent premises and the various means of approach and access to the site, and
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having made all necessary investigations to inform themselves thoroughly as to the facilities for
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delivering, placing and handling the materials at the site, and having informed themselves thoroughly
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as to all difficulties involved in the completion of all the work under this Contract in accordance with
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its requirements.
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Bidders must examine the Plans, Specifications and other Contract Documents and shall exercise their
own judgment as to the nature and amount of the whole of the work to be done anrd for the bid prices
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must assume all risk of variance, by whomsoever made, in any computation or statement of amount
or quantities necessary to complete fully the work in strict compliance witph the Contract Documents.
The Bidder must satisfy himself by making borings or test pits, or by such methods as he may prefer,
as to the character and location of the materials to be encountered or wgork to be performed. No pleas
of ignorance of conditions that exist or that may hereafter exist,n or of conditions or difficulties that
may be encountered in the execution of the work under this Contract, as a result of failure to make
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the necessary examinations and investigations, will be adccepted as an excuse for any failure or
omission on the part of the Contractor to fulfill, in every detail, all of the requirements of the Contract
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Documents, or will be accepted as a basis for any claims whatsoever for extra compensation or for an
extension of time. i
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The Contractor is responsible for verifying the location of all existing utilities in the project
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areas.
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The Bidder, therefore, shall satisfy himself by such means as he may deem proper as to the location
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of all structures that may be encountered in construction of the work.
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3.2 Addenda and Interpretations
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No interpretation of the meaning of the Plans, Specifications, or other Contract Documents will be
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made to any bidder oralluy. Every request for such interpretation must be in writing addressed to Four
Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois. To be given consideration,
such request must bee received at least five (5) days prior to the date fixed for the opening of bids.
Any and all subch interpretations and any supplemental instructions will be in the form of written
addenda which, if issued, will be sent by email, fax, or certified mail with acknowledgement of receipt
requested,o to all prospective bidders, at the respective addresses furnished for such purposes, not later
than threte (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any
such a ddenda or interpretation shall not relieve said bidder from any obligation under his bid as
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soubmitted. All addenda so issued shall become part of the Contract Documents.
N3.3 Laws and Regulations
The prospective bidder is warned that he must comply with all laws of the United States Government,
State of Illinois, all ordinances and regulations of FRSA in the performance of the work under this
Contract. The Bidder's attention is specifically called to that provision of the General Conditions
regarding the rate of wage to be paid on the work.
3.4 Quantities Estimated Only
Bidders are warned that the estimate of quantities of the various items of work and materials, as set
forth in the Proposal form, is approximate only and is given solely to be used as a uniform basis for
Bid Doc. No. 27-405 Instructions to Bidders / Page 3 of 9

202 N. Main Street Sanitary Service
Capital Project No. 2636
the comparison of bids. The quantities actually required to complete the Contract work may be less
or more than so estimated, and if awarded a contract for the work specified, the Contractor further
agrees that he will not make any claim for damages or for loss of profits or for an extension of time
because of a difference between the quantities of the various classes of work assumed for comparison
of bids and quantities of work actually performed.
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3.5 Form, Preparation, and Presentation of Proposals
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For particulars as to the quantity and quality of the supplies, materials and equipment to be fusrnished,
and the nature and extent of the work or labor to be done, prospective bidders are refoerred to the
Contract Documents, which may be examined or obtained at the office of FRSA. p
Each bid will be submitted upon the prescribed Proposal form. All blank spaces fror bid prices must
be filled in, in ink, with the unit or total sum or both for which the Proposal isu made. If the Proposal
contains any omissions, erasures, alterations, additions or items not called for in the itemized
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Proposal, or contains irregularities of any kind, such may constitute sufficient cause for rejection of
bid. In case of any discrepancy in the unit price or amount bid for angy item in the Proposal, the unit
price as expressed in figures will govern. In no case is the agreement form to be filled out or signed
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by the bidder.
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Bidders may opt to contact FRSA's Engineering Depdartment at 815.387.7660 to obtain an
electronic Proposal form. If used, this form must be adttached to the hard copy Proposal form and
appropriately signed and executed with the bid.
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The bid must be verified and be presented on the prescribed form in a sealed envelope on or before
the time and at the place stated in the Advertisem ent for Bids, endorsed with the name of the person,
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firm or corporation presenting it, the date of presentation, and the title of the work for which the bid
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is made. If forwarded by mail, the sealed envelope containing the Proposal and marked as directed
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above, must be enclosed in another envelope addressed to Clerk of the Four Rivers Sanitation
Authority, 3501 Kishwaukee Streedt, Rockford, Illinois, 61109 and be sent preferably by certified mail.
FRSA will not accept facsimilee generated bids.
3.6 Bid Security s
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Each Proposal must be accompanied by the FRSA Bid Bond form with an acceptable Bid Security
attached, in the amoeunt specified in Article One, Notice to Bidders. This sum is a guarantee that, if
the Proposal is accepted, a contract will be entered into and its performance properly secured. The
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FRSA's Bid Bond Form included in the bid packet must be used. No other Bid Bond form may be
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Within tten (10) days after the award of the bid, the deposits of all but the three lowest bidders will be
returtned. The deposits of the remaining two unsuccessful bidders will be returned within three (3)
doays after the execution of the Contract, or, if no such Contract has been executed, within sixty (60)
days after the date of opening bids. The deposit of the successful bidder will be returned only after he
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has duly executed the Contract and furnished the required bond and insurance.
3.7 Affidavit of Compliance
Each proposal must be accompanied by fully executed original copies of the Fair Employment
Practices Affidavit of Compliance and the Affidavit of Compliance: Responsible Bidder
Ordinance, both of which are enclosed with the Proposal packet. Failure to submit executed original
copies of both affidavits with the Proposal may constitute sufficient cause for rejection of the bid.
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202 N. Main Street Sanitary Service
Capital Project No. 2636
3.8 Statement of Qualifications
Each Proposal must be accompanied by a Statement of Qualifications certifying that the bidder is
registered to do business in the State of Illinois, has a permanent business office within forty (40)
miles of the FRSA office at 3501 Kishwaukee Street in Rockford, IL, and provides documentation
that the bidder possesses the appropriate financial, material, equipment, facility and personnel
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resources and expertise necessary to meet all contractual obligations. The bidder shall document no
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less than three (3) contracts for sanitary sewer system work within the past five (5) years having equal
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or greater value to the bid being submitted. FRSA reserves the right to request additional information,
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as needed, to evaluate bids prior to making an award.
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3.9 Comparison of Proposals
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Bids on item contracts will be compared on the basis of a total computed priuce arrived at by taking
the sum of the estimated quantities of each item, multiplied by the corresponding unit prices and
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including any lump sum bids on individual items, in accordance with the estimate of quantities set
forth in the Proposal form. Bids on lump sum contracts will be cognsidered upon the basis of the
lowest sum bid.
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3.10 Acceptance of Bids and Basis of Award i
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The contract will be award, if at all, to the lowest responsive, responsible bidder. No bidder may
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withdraw his bid after the scheduled closing time for receipt of bids, for at least sixty (60) days. Four
Rivers Sanitation Authority also reserves the right to ireject any of all bids.
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The bidder whose proposal is accepted will be notified of the Notice of Award issued by FRSA
Executive Director. Within ten (10) days of irssuance of a Notice of Award by the FRSA Executive
Director, the successful bidder shall entero into a written contract for the performance of the Proposal
work and shall furnish the required bonfds and insurance certificates upon being served such Notice,
personally, by mailing, or via email.
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If the bidder does not comply with the Notice of Award, FRSA will issue a Deficiency Notice. If the
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bidder to whom the contract is awarded refuses or neglects to execute it or fails to furnish the required
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bond and insurance within five (5) days after receipt by him of Deficiency Notice, the amount of his
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deposit shall be forfeited and shall be retained by FRSA as liquidated damage and not as a penalty. It
being now agreed theat said sum is a fair estimate of the amount of damages that FRSA will sustain in
case said bidder fails to enter into a contract and furnish the required bond and insurance. No plea of
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mistake in the bid shall be available to the bidder for the recovery of his deposit or as a defense to any
action baseod upon the neglect or refusal to execute a contract.
3.10.1 Etvaluation of Responsiveness
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The responsiveness of bidders will be judged on the basis of the completeness of the bid submitted.
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To be responsive, a Bid must be submitted on the forms provided as part of the Bid Documents and
Ncomply with all the requirements of the Instruction to Bidders.
3.10.2 Evaluation of Responsibility
To be judged as responsible, the bidder shall:
A. Have adequate financial resources for performance, the necessary experience, organization,
technical qualifications, and facilities, or a firm commitment to obtain such by subcontracts;
B. Be able to comply with the required completion schedule for the project;
Bid Doc. No. 27-405 Instructions to Bidders / Page 5 of 9