Mynatt Park Baseball/Softball Field Fence

Agency: City of Gatlinburg
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Nov 3, 2023
Due Date: Nov 9, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Opening Time Description

Mynatt Park Baseball/Softball Field Fence

November 9, 2023 - 2:30 p.m.

Please respond by the date if interested. Please check the information on the first page of the document for the contact person if you have any questions.

Bid Documents

Fence Plan

Attachment Preview

INVITATION TO BIDDERS
The City of Gatlinburg is soliciting sealed bids for Mynatt Park Baseball Field
Fence, for the City of Gatlinburg Parks and Recreation Department. Bids will be
received at Gatlinburg City Hall until 2:30 p.m. November 9, 2023, at which time
they will be publicly opened and read aloud.
For questions concerning the Bid Documents, Bidders may contact City of
Gatlinburg, Delea Patterson, AP/Purchasing, 1230 Parkway East, Suite 2, P.O. Box
5, Gatlinburg, Tennessee 37738 at 865-436-1409 or deleap@gatlinburgtn.gov.
Questions regarding specifications may be directed to Parks and Recreation
Director, Laurence Evans, 865-436-4990 or Laurencee@gatlinburgtn.gov No
bid may be withdrawn for thirty (30) days.
Bid specifications will also be available on the City of Gatlinburg website at
www.gatlinburgtn.gov under “Out for Bids” tab. This bid tab is located under
Gatlinburg Government, and then Purchasing. Bid results are posted in the same
area as shortly after bid opening as possible.
The Bidder's name, address, bid opening time and the quotation "Mynatt Park
Baseball Field Fence" must be printed on the sealed envelope containing the bid.
The City of Gatlinburg reserves the right to waive any informalities in or to accept
or reject any and/or all bids and to accept the bid deemed most favorable to the
interest of the City.
GENERAL PROVISIONS
Prices quoted shall not include Federal or State taxes, if any are applicable. The
successful bidder shall furnish tax exemption forms, if required, with their invoices.
The prices quoted are that for which the materials or services will be delivered F.O.B.
Gatlinburg, Tennessee.
Any additions, deletions, or variations from the following specifications must be noted.
Inspection of the materials or equipment will be made by an agent of the City of
Gatlinburg, and if found defective or fails in any way to meet the terms of this agreement,
it will be rejected. Rejected materials or equipment will be replaced at the expense of the
bidder.
All technical specifications must accompany bid.
The City of Gatlinburg reserves the right to purchase additional units or services under
the same terms and conditions for a period of one (1) year if agreeable with vendor.
The City of Gatlinburg reserves the right to extend this agreement for one (1) additional
year after the completion of the first-year agreement if agreeable with vendor.
The City of Gatlinburg reserves the right to defer payment for thirty (30) days after
delivery. The City of Gatlinburg also reserves the right to reject any and/or all bids.
The bidder agrees to indemnify the City of Gatlinburg from any and all liability, loss or
damage the City may suffer as a result of claims, demands, costs, or judgments against it
arising from any and all work under this agreement.
The bidder agrees to notify the City, in writing, within thirty (30) days, by registered
mail, at the City's address as stated in this agreement, of any claim against the bidder on
the obligations indemnified against.
It is the policy of the City of Gatlinburg not to discriminate on the basis of race, color,
national origin, age, sex, or disability in its hiring and employment practices, or in
admission to, access to, or operation of its programs, services and activities. With regard
to all aspects of this contract, contractor certifies and warrants it will comply with this
policy.
Vendor shall possess all the necessary insurances and licenses required to perform this type
and size of project.
Certain projects with a total cost of $25,000 or more require a TN Contractors license. This
License #, Classification and Expiration date MUST be listed on the bid envelope. Bidders
cannot use license of another to bid on any City of Gatlinburg project.
2
SPECIFICATIONS
PROJECT DESCRIPTION
Perimeter, backstop, and dugout fence for a newly constructed baseball field at
Mynatt Park 634 Asbury Lane, Gatlinburg TN 37738.
Perimeter and Dugout fence post must be installed in core drilled concrete curb and
plaza. Backstop fence posts must be installed prior to the installation of the
concrete plaza by others.
8’ tall perimeter fence approximately 591’ in length with one 12’ wide
maintenance gate in a location selected by the owner.
A 24’ high backstop fence approximately 149’ in length to be 24' tall with 4"
Schedule 40 post 6' depth with 16' of fence and 8' of baseball netting and two
slide gate entrances.
8’ tall dugout fence per attached drawings.
8' mesh 9-gauge core 8-gauge finish black vinyl coated fused and bonded.
All post and top rail to be Schedule 40 Powder coated black.
Line post 2" diameter and 3' depth.
All Terminal post 3" diameter and 3'depth.
All gate post 4" diameter and 4' depth.
All top rail and bracing 15/8" Schedule 40.
Back stop to be 24' tall with 4" Schedule 40 post 6' depth with 16' of fence and
8' of baseball netting.
All gates to be constructed of 2" Schedule 40 material.
Strong arm latches on all gates.
All post to be concreted.
7-gauge v- crimp tension wire.
All gates must be slide gates.
WARRANTY
All fence installations must come with a minimum 1 Year Guarantee to be free
from defects resulting from poor installation workmanship. Warranty will cover
replacement of any materials due to improper installation for up to 1 year.
NOTES
All labor, equipment, supplies and materials must be included in the proposal,
unless noted. All measurements must be verified by contractor.
If you wish to come measure, please make an appointment with Parks and
Recreation Director, Laurence Evans, 865-436-4990 or
Laurencee@gatlinburgtn.gov
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Delea Patterson, AP/Purchasing
City of Gatlinburg
1230 Parkway, East, Suite 2
P.O. Box 5
Gatlinburg, Tennessee 37738
RE: Bid on Mynatt Park Baseball Field Fence
We have reviewed your Invitation and Specifications and offer the following (total
to include all necessary hardware and labor):
$____________________________________________________
Mynatt Park Baseball Field Fence
_____________ Number of days after Bid Award that work can begin
_____________ Estimated Days to complete project
Our bid prices, listed above, contain no deviation from the advertised items, except
as listed below:
_____________________________________________________
_____________________________________________________
_____________________________________________________
Signed/____________________
__________________
Name (Print)
__________________
Company
__________________
Address
______________ __________________
____________
Date
_________________
Telephone Number
_________________
Fax Number
_________________
City
State Zip
Email
4
EACH BIDDER SHALL SUBMIT THIS STATEMENT OF COMPLIANCE
WITH THEIR BID.
For Title VI and IX compliance, we ask for voluntary disclosure of the following
information:
Gender: Male
___
Female
___
Race:
Caucasian
___
African American ___
Other (please specify) ___________
5

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