MVUSD Copy Paper RFQ #01012022

Agency: Murrieta Valley Unified School District
State: California
Type of Government: State & Local
NAICS Category:
  • 322121 - Paper (except Newsprint) Mills
  • 424120 - Stationery and Office Supplies Merchant Wholesalers
Posted Date: Nov 5, 2021
Due Date: Dec 3, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Job Title Download Bid Documents Download Job Specifications Download Drawings Download Addendums Bid Date Bid Results & Comments

MVUSD Copy Paper RFQ #01012022

RFQ Documents

December 3, 2021

Attachment Preview

Murrieta Valley USD
Copy Paper Quotation
David Ciabattini
Murrieta Valley USD
Purchasing Department
41870 McAlby Court
Murrieta, CA 92562
November 5, 2021
Page 1 of 8
(RFQ) #01012022
ISSUE DATE: November 5, 2021
RFQ No: 01012022
DUE DATE: December 3, 2021
TIME: 1:00 p.m. PDT
The Murrieta Valley USD is requesting Quotations (RFQ) for White Copy Paper for the
second half of the 2021/2022 fiscal year, beginning January 1, 2022 through June 30,
Request for Quotes can be mailed to Murrieta Valley USD, Attention: David Ciabattini, Purchasing
Department, 41870 McAlby Court, Murrieta, California 92562 or emailed to David Ciabattini at and cc: Joanyn Pearce-Miller at
prior to 1:00 p.m. on December 3, 2021. Quotes received later than the designated time and
specified date will be returned to the bidder. RFQ's will be evaluated in a non- public opening.
Results of the RFQ willbe posted on the district website at Purchasing/Bids by December 6, 2021 at
3:30 p.m. PDT
The District reserves the right to accept or reject any or all quotes or any combination thereof and to
waive any informality in the process. Standard Purchase order terms and conditions apply. A copy of
these conditions will be furnished on request.
End of Page
Murrieta Valley USD
Copy Paper Quotation
Page 2 of 8
All Qualified, interested suppliers are invited to submit Quotations
Murrieta Valley USD requests your firm fixed pricing for white Copy Paper delivery
to multiply sites throughout the Murrieta Valley Unified School District (MVUSD)
1 pallet (= 40 Cases)Required Items:
96 bright or better
8.5 x 11 white copy paper
500 sheets/ream, 10 reams/case
Brand Name: Double A Everyday or equivalent
Delivery turnaround time within 5 days of receipt of Purchase Order
Delivery to inside location per each school site (e.g. Storage Room , Classroom)
A single pallet (or more) may be broken down and delivered to up to 6 different
locations at a school site.
Ground level delivery for all sites
No loading docks at School sites
Lowest Quote must be able to deliver during the time period of January 1, 2022
through June 30, 2022
Instructions for Submitting Quotations
The required RFQ must be returned with quotation sheet, Business Information, References and
W-9 to indicate acceptance of all terms and conditions on the RFQ.
Special Terms & Conditions
1. Quote must include delivery/shipping/handling costs (one total price, no break downs).
2. Your delivery truck must have a dolly, pallet jack and lift gate – our sites do not have a
loading dock and are not permitted to allow anyone not certified at the Murrieta Valley
USD to use the MVUSD forklifts.
3. All sites have been instructed to place order quantities in increments of 40 cases
(40 cases/pallet).
4. Paper will need to be delivered and placed inside at the sites specified location.
e.g. Storage room, classroom. Delivery could be up to 6 locations within a school site or
department as requested by site/dept.
5. All sites for delivery are in the city of Murrieta. Site addresses listed on Page 5
6. Deliveries must be guaranteed within 5 business days of receipt of Purchase Order.
Murrieta Valley USD
Copy Paper Quotation
Page 3 of 8
Special Terms & Conditions Continued
7. Ensure that you will be able to supply the same quality (or better) paper throughout the
duration of this 6-month period. If supplies become unavailable we will accept substitutions that
are of equal quality, anything less will not be accepted.
8. Previous year estimate of Pallets to be ordered 50 - During COVID Times Estimate 40
9. Please send a current, signed and dated copy of your company’s W9 and any new,
order placement or contact information that may be needed.
10. Vendor must accept Purchase Orders.
11. Payment terms regarding RFQ are Net 30.
12. RFQ pricing is firm throughout the contract. Price increase due to unforeseen manufacturers
shortages must be negotiated between Murrieta Valley USD and the awarded vendor.
13. Due to Covid 19 the Company representatives will be required to follow current COVID
guidelines and wear a mask while on District property.
Questions Regarding RFQ
Questions and/or comments will be accepted via email to by November 19, 2021
at 12:00 p.m. PDT. Submitted questions and corresponding responses will be posted on the MVUSD website:
https:// no later than November 19, 2021 at 3:30 p.m. PDT. Respondents
are encouraged to visit the above-mentioned website on a regular basis as questions and responses may be
posted at an earlier date.
Restrictions on Communications with Murrieta Valley USD Staff
Bidders are not permitted to communicate with other Murrieta Valley USD staff regarding this
solicitation between the RFQ issue date and the award announcement. If bidder is found to be in
violation of this provision, MVUSD reserves the right to reject the bid.
must email their questions to David Ciabattini at and cc:Joanyn Pearce-Miller at .
RFI response questions will be issued in writing by Addenda and posted
on the District website no later than November 19, 2021.
Bid results will be posted on the District Webpage
November 5, 2021
Submitted by:
Date: November 19, 2021
Time: 12:00 PM PDT
Submitted by: December 3, 2021
On or before 1:00 PM PDT
RFQ's will be evaluated in a non-public opening.
5-30 days, contingent
upon lowest bidder
meeting all of the bid
Murrieta Valley USD
Copy Paper Quotation
Page 4 of 8
Contract Award In Best Interest
Murrieta Valley USD reserves the right to accept or reject proposals on each item separately or as a whole,
to reject any or all bids without penalty, to waive any informalities or irregularities therein, and to contract
as the best interest of the Murrieta Valley USD may require to best meet the needs of the Murrieta Valley
a) Murrieta Valley USD reserves the right to make one award, more than one award, or no award and also
reserves the right to negotiate modification of the bid prices, terms and conditions with the lowest
responsive, responsible bidder(s) in conjunction with the award criteria contained herein, prior to the
execution of a contract, to ensure a satisfactory procurement. Any resulting purchase order will incorporate
the specifications, terms, and conditions set forth in the RFQ as well as all relevant provisions of the
related quotation.
Method of Award
This solicitation, the evaluation of quotations, and the award of any resulting contract shall be made in
conformance with applicable Murrieta Valley USD policies and State of California law.
The Murrieta Valley USD reserves the right to withdraw this Request for Quotation at any time.
Any contract(s) resulting from this Request for Quotation will be awarded to the lowest, responsive and
responsible bidder meeting specifications in conjunction with the following criteria:
Overall qualifications
Previous experience and qualifications (see reference sheet)
Overall understanding and response to this RFQ
Quality and appropriateness of services offered
Minimum Bid Acceptance Period
Quotes shall be firm offers and shall remain valid for acceptance by Murrieta Valley USD 60 days
following the RFQ closing date.
Post Qualification
All proposals submitted from vendors who have not been prequalified as a supplier to Murrieta Valley
USD, may be subject to post-qualification. Qualified status is based on such factors as financial
resources, past performance with the Murrieta Valley USD, delivery capability, and other related factors
which may be an indicator of a vendor’s ability to perform.
Murrieta Valley USD may, by written notice stating the extant and effective date, cancel and/or terminate
this order for convenience in whole or part, at any time. Murrieta Valley USD shall pay Seller as full
compensation for delivered paper until such termination.
Paperwork Sent to Awarded RFQ Bidder
Murrieta Valley USD
Copy Paper Quotation
End of Page
Page 5 of 8

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