Musical Instruments II Bid B26-0008

Agency:	Oswego Boces
State:	New York
Type of Government:	State & Local
NAICS Category:	339992 - Musical Instrument Manufacturing 451140 - Musical Instrument and Supplies Stores
Posted Date:	Jan 30, 2026
Due Date:	Feb 13, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Oswego County Board of Cooperative Educational Services

179 County Route 64, Mexico, NY 13114

Phone: (315) 963‐4253

www.CiTiboces.org

www.CiTiboces.org/CooperativePurchasing

INVITATION TO BID:

Musical Instruments II

Bid B26-0008

BID RESPONSE DATE: Friday, February 13, 2026

BID RESPONSE TIME: 11:00 a.m.

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the

Zoom platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance

of the opening date and time to: cooperativebids@citiboces.org. Bidders and members of the public who wish to join the bid

opening in‐person must follow all visitor policy guidelines when present on CiTi property.

BID CONTRACT TERM: For a one‐time purchase on/after 3/12/2026

PROPOSAL SUBMISSION ADDRESS AND BID OPENING LOCATION:

Center for Instruction, Technology and Innovation (CiTi)

Attn: Cooperative Purchasing Department

179 County Route 64

Mexico, NY 13114

Vendor Name:

Bid Contact:

Address:

Phone #:

Email Address:

Tax ID #:

Please include a completed W9 with bid submission

Amy Rhinehart, CiTi School Purchasing Officer

CooperativeBids@CiTiboces.org

(315) 963‐4253

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

BID DEFINITIONS

“CiTi” Shall be the legal designation of the Oswego County Board of Cooperative Educational Services/ Center for Instruction,

Technology & Innovation.

“Notice to Bidders” A formal statement, which, when issued by CiTi, constitutes an invitation to bid on the materials, supplies and

equipment described by the specifications.

“Board” The Board of Cooperative Education Services Board of Education.

“Bid” An offer to furnish materials, supplies, and/or equipment in accordance with the invitation to bid, instructions, general conditions,

and the specifications.

“Bid Offer” The form on which the vendor/bidder submits his bid.

“Bidder” A company, corporation or individual submitting a bid.

“Contract” A notice to the successful bidder by the issuance of a purchase order, all documents relating to the transaction, including but

not limited to, the bid offer of the successful bidder, notice to bidders, bid information, instructions, general conditions, specifications,

notice of award, bid proposal certifications; a formal document signed by the successful bidder and/or CiTi representative.

“Successful Bidder” Any bidder to whom an award is made by CiTi.

“Contractor” Any bidder to whom a contract award is made by the Board of Cooperative Education Services.

“Specifications” defined as the description of materials, supplies, equipment, and/or services, including the conditions for its purchase.

NOTICE TO BIDDERS

The Board of Cooperative Educational Services of Oswego County, known as the Center for Instruction, Technology & Innovation (CiTi),

in accordance with Section 103 of Article 5-A of the General Municipal Law is seeking bids on behalf of itself for Musical Instruments II,

Bid Number B26-0008.

Specifications, general information and bid forms may be obtained at the Center for Instruction, Technology & Innovations (CiTi)

Purchasing Department, 179 County Route 64, Mexico, NY 13114 between the hours of 9:00 a.m. and 4:00 p.m. daily, except Saturdays,

Sundays or Holidays, by calling 315-963-4414, by emailing: CooperativeBids@CiTiboces.org or at the website:

www.CiTiboces.org/cooperativepurchasing

Bids must be submitted on the bid forms provided by CiTi and in strict adherence to the bid specifications and conditions. Sealed bid

submissions and electronic bid submissions via BidNet Direct will be accepted. For sealed bid submissions, the bid number and the

bidder’s name and address should be indicated on the front of the envelope. Sealed bids will be received at the CiTi Business Office, 179

County Route 64, Mexico, NY 13114 until, but not later than 11:00 a.m. on Friday, February 13, 2026. Electronic bid submissions will

be accepted via BidNet Direct up to, but no later than 11:00 a.m. on Friday, February 13, 2026. Immediately thereafter a bid opening

will be conducted to open and publicly read all responses.

Melissa Allard, Clerk of the Board

NOTE: The above Notice to Bidders will appear in CiTi’s legally designated newspaper, The Palladium Times, on 1/17/2026

Musical Instruments II, Bid B26-0008

This is a one-time bid for the Center for Instruction,

Technology and Innovation (CiTi) to purchase musical

instruments on behalf of the North Tonawanda Central

School District.

The bid is soliciting for the cost of the instrument which

must include delivery charges AND customer service. See

SCOPE OF WORK for a description of the “customer

service” component.

Bids for furnishing and delivery of items and as set forth in these

specifications prepared by CiTi are sought at this time.

Copies of the specifications may be obtained by contacting Amy

Rhinehart, School Purchasing Officer, at the Business Office of

CiTi, 179 County Route 64, Mexico, New York 13114, by calling

(315) 963-4253 or emailing CooperativeBids@CiTiboces.org.

Additionally, bid opportunities and current bids are available

electronically at www.CiTiboces.org/cooperativepurchasing.

Bid specifications can also be found online at BidNet Direct:

All bids must be submitted on bid forms and in accordance with

the instructions provided.

ALL questions with regard to this bid MUST be submitted in

writing. A form is included in this packet for this purpose. No

interpretation of the meaning of the specifications will be made

to any bidder orally. Responses to questions will be provided to

all bidders in the form of an addendum.

 Please email the bid questionnaire form to the attention

of the School Purchasing Officer at:

CooperativeBids@CiTiboces.org

 All questions must be submitted at least ten (10)

business days prior to the official bid opening. Questions

received after this time may not be addressed.

Response Instructions:

SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 until,

but not later than 11:00 a.m. on February 13, 2026. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building adjacent to the campus

Instructions and Conditions

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

driveway entrance). CiTi’s Receiving Department is open

Monday – Friday 7:00 a.m. to 3:00 p.m.

ELECTRONIC BIDS must be submitted via BidNet Direct no later

than 11:00 a.m. on February 13, 2026. This is the ONLY manner

in which electronic submissions will be accepted.

All bids received after the response date and time stated in the

Notice to Bidders may not be considered and will be returned

unopened to the bidder. The bidder assumes the risk of any

delay in the mail or in the handling of the mail by employees of

CiTi. Whether sent by mail or by means of personal delivery, the

bidder assumes responsibility for having his/her bid deposited

on time at the place specified.

Emailed or faxed bid responses are not acceptable.

In the event that CiTi is closed due to unforeseen circumstances,

the bid deadline will be extended to the next business day that

CiTi is open for business. The time of day will remain, 11:00 a.m.

A public bid opening will take place on February 13, 2026 at

11:01 a.m. to open and publicly read all bid responses.

All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an email

request in advance of the opening date and time to:

CooperativeBids@CiTiboces.org. Bidders and members of the

public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

For Sealed Bid Submissions: Bidders must supply signed hard

copies of their completed bids (required forms and Vendor

Response Sheet) AND a clearly labeled CD or flash drive

containing an electronic copy, in Excel format, of the Vendor

Response Sheet in an opaque sealed envelope clearly marked

with the name of the bidder, the bid title and bid number on

the front of the envelope to the address listed. All express

envelopes must be clearly marked with the words “Sealed Bid

Enclosed” on the front of the outside envelope. This is

important in assuring that the bid is delivered properly. The

sealed bid envelope must be included inside the express

envelope.

For Electronic Bid Submissions: Bidders must supply a signed

photocopy of the bid forms and a completed Vendor Response

Sheet, in Excel format, via BidNet Direct.

Please refer to the “Vendor Response Sheet Instructions” for

information on how to properly fill out the Vendor Response

Sheet,

Musical Instruments II, Bid B26-0008

The proposal as presented shall remain valid for a minimum

period of sixty days (60) from the date of bid opening.

All information required by Notice to Bidders, General

Conditions, Specifications, and Bid Offer, in connection with

each item against which a bid is submitted, must be given to

constitute a regular bid.

The following three (3) forms are included herein and form a

part of this bid proposal:

 Bid Proposal Certifications (Non-Collusion Bidding

Certification and Conflict of Interest Certification as

required by General Municipal Law, Section 103-d).

 Exceptions or Limitations/Acknowledgement of Terms

and Conditions.

 Iran Divestment Act Certificate of Compliance.

Failure to fully execute these three (3) statements will

constitute grounds for rejection of a bid submission.

Bidders are to enter responses on the Vendor Response Sheet

provided. Bidder must insert the price per unit as specified and

the price extension accordingly against each item bid. In the

event of a discrepancy between the unit price and the

extension, the unit price will govern. Prices shall be extended in

decimals, not fractions.

In order to ascertain that bid items conform to the

specifications, vendors should provide CiTi with stock numbers

for reference during the analysis process. If CiTi is unable to

verify that the item bid conforms to the specifications through a

catalog, website or cut sheets, CiTi reserves the right to reject

that item bid.

The words "Or Equal" shall be considered as added to each

specification, except in instances where “ONLY” or “NO SUB” is

stated. If bidding on items other than those specified, it is the

responsibility of the bidder to notify CiTi on the bid form when

such substitutions or alternates are incorporated. Please provide

on the space provided on the bid form, in every instance, the

trade designation of the article, manufacturer’s name, detailed

specifications including catalog/vendor item number of the

substitute/alternative item proposed to furnish. Otherwise, the

bid will be construed as submitted on the identical item as

specified.

CiTi reserves the right to request or review samples of items

where an equivalent is bid.

CiTi reserves the right to develop a bid committee to

determine quality and compatibility of offered alternatives

or substitutions. The decision of the bid committee as to

whether an alternate or substitution is in fact “equal” shall

be final.

Instructions and Conditions

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

If a vendor is bidding a special-order item that will extend the

delivery time outside of the specified time frame, this must be

noted in the bid for consideration during the award process.

All regularly manufactured stock electrical items must bear the

label of the Underwriters’ Laboratories, Inc.

Bidders are not required to bid on every line item to be

considered for an award. If a bidder does not sell an instrument

or item identified on the Vendor Response Sheet, they may ‘no

bid’ that item.

Prices and information required should be typewritten for

legibility. Illegible or vague bids may be rejected. All signatures

must be written. Facsimile, printed, or typewritten signatures

are not acceptable.

The submission of a bid will be construed to mean that the

bidder is fully informed as to the extent and character of the

supplies, materials, equipment and response requirement,

including Customer Service (see SCOPE OF WORK), and that the

bidder can furnish the equipment and perform the service

satisfactorily in complete compliance with the specifications.

Bids on equipment must be on standard new, unused

equipment, of latest model, and in current production, unless

otherwise specified. Bids for used equipment will not be

considered.

Prices shall be net; including transportation and delivery charges

fully prepaid by the successful bidder. If an award is made on

any other basis, transportation charges must be prepaid by the

successful bidder and added to the invoice as a separate item. In

any case, title shall not pass until items have been delivered and

accepted.

In order to ascertain that bid item(s) conform to the

specifications, vendors should provide CiTi with stock numbers

for reference during the analysis process. If CiTi is unable to

verify that the item bid conforms to the specifications through a

catalog, website or cut sheets, CiTi reserves the right to reject

that item bid.

All bids are to be on the basis of delivery prepaid to destination

(Destination: CiTi, 179 County Route 64, Mexico, NY 13114).

Bidders responding to this bid agree to the following payment

terms: Payment within approximately thirty days (30) after

receipt of materials and an invoice. Payments of any claim shall

not preclude CiTi from making claim for adjustment on any item

found not to have been in accordance with contract

specifications.

Musical Instruments II, Bid B26-0008

Instructions and Conditions

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

Each bid will be received with the understanding that the

acceptance thereof in writing by the board, to furnish any or all

of the items described therein shall constitute a contract

between the successful bidder and the school district. The

contract shall bind the successful bidder on his part to furnish

and deliver at the prices and in accordance with the conditions

of his bid.

NOTE: CiTi shall be under no obligation to purchase

items until such time that a properly executed

Purchase Order has been issued.

CiTi reserves the right to waive any informality on bids received

and/or right to reject any or all bids and to re-advertise.

Award:

CiTi reserves the right to make awards within sixty (60) days

after the date of the bid opening during which period bids may

not be withdrawn unless the bidder distinctly states in his bid

that acceptance thereof must be made within a shorter

specified time.

The award for this bid will take place at the March 11, 2026 CiTi

Board of Education Meeting.

The bid award will be by in an aggregate or line-by-line manner

to the lowest responsible bidder(s), as will best promote the

public interest, taking into consideration the reliability of the

bidder, the quality of the materials, equipment, or supplies to

be furnished, their conformity with the specifications, and

conditions of the customer service component.

Vendors may not be considered for an award if there is not a

substantial amount of items or value of items to be awarded to

the vendor and/or where an award of these items would result

in the processing of purchase orders amounting to $25.00 or

less, or where the minimum ordering amounts cannot be met.

CiTi reserves the right to reject all bids. Also reserved is the right

to reject, for cause, any bid in whole or in part; to waive

technical defects; qualifications; irregularities; and omissions if

in its judgment the best interests of the district will be served.

Also reserved is the right to reject bids and to purchase items on

State or County contracts if such items can be obtained on the

same terms, conditions, specifications, and at a lower price.

If two or more bidders submit identical bids as to price, the

decision of the board to award a contract to one of such

identical bidders shall be final. (General Municipal Law, Sec. 103,

Sub. 1)

The placing in the mail of a notice of award or purchase order to

a successful bidder, to the address given in his bid, will be

considered sufficient notice of acceptance of contract.

Term:

Any contract resulting from the award of this bid shall be for a

one-time purchase on/after March 12, 2026.

It is mutually understood and agreed that the successful

bidder(s) shall not assign, transfer, convey, sublet, or otherwise

dispose of the contract or his right, title, or interest therein, or

his power to execute such contract, to any other person,

company, or corporation, without the previous written consent

of CiTi.

General Conditions:

Items are NOT to be shipped and/or deliveries should NOT be

made without receipt of an original CiTi purchase order signed

by the CiTi Purchasing Agent or CiTi Deputy Purchasing Agent.

The Purchase Order shall designate the place of delivery.

After receipt of an order, the vendor agrees to call CiTi within

three working days, concerning any out-of-stock items, or defect

in the purchase order.

Delivery is expected to be made within 30 days after receipt of a

Purchase Order. Partial deliveries will be expected if the full

shipment cannot be made within 30 days of a purchase order

being received. Payment for a partial shipment will be made

upon receipt of the invoice for the items delivered.

CiTi will not accept any deliveries on Saturdays, Sundays or legal

holidays.

The successful bidder shall be responsible for delivery of items

in good condition at point of destination. He shall file with the

carrier all claims for breakage, imperfections, and other losses,

which will be deducted from invoices. CiTi will note for the

benefit of successful bidder when packages are not received in

good condition.

Items shall be packaged securely and properly for shipment,

storage and stocking in shipping containers and according to

accepted commercial practice, without extra charge for packing

cases, bailing or sacks.

Musical Instruments II, Bid B26-0008

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Musical Instruments II Bid B26-0008

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