Musical Instruments, B26-0017

Oswego County Board of Cooperative Educational Services
179 County Route 64, Mexico, NY 13114
Phone: (315) 9634253
www.CiTiboces.org
www.CiTiboces.org/CooperativePurchasing
INVITATION TO BID:
Musical Instruments
Bid B26-0017
BID RESPONSE DATE: Thursday, July 2, 2026
BID RESPONSE TIME: 2:00 p.m.
All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the
Zoom platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance
of the opening date and time to: cooperativebids@citiboces.org. Bidders and members of the public who wish to join the bid
opening inperson must follow all visitor policy guidelines when present on CiTi property.
BID CONTRACT TERM: For a onetime purchase on/after 7/16/2026
PROPOSAL SUBMISSION ADDRESS AND BID OPENING LOCATION:
Center for Instruction, Technology and Innovation (CiTi)
Attn: Cooperative Purchasing Department
179 County Route 64
Mexico, NY 13114
Vendor Name:
Bid Contact:
Address:
Phone #:
Email Address:
Tax ID #:
Please include a completed W9 with bid submission
Amy Rhinehart, CiTi School Purchasing Officer
CooperativeBids@CiTiboces.org
(315) 9634253

Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
BID DEFINITIONS
"CiTi" Shall be the legal designation of the Oswego County Board of Cooperative Educational Services/ Center for Instruction,
Technology & Innovation.
"Notice to Bidders" A formal statement, which, when issued by CiTi, constitutes an invitation to bid on the materials, supplies and
equipment described by the specifications.
"Board" The Board of Cooperative Education Services Board of Education.
"Bid" An offer to furnish materials, supplies, and/or equipment in accordance with the invitation to bid, instructions, general conditions,
and the specifications.
"Bid Offer" The form on which the vendor/bidder submits his bid.
"Bidder" A company, corporation or individual submitting a bid.
"Contract" A notice to the successful bidder by the issuance of a purchase order, all documents relating to the transaction, including but
not limited to, the bid offer of the successful bidder, notice to bidders, bid information, instructions, general conditions, specifications,
notice of award, bid proposal certifications; a formal document signed by the successful bidder and/or CiTi representative.
"Successful Bidder" Any bidder to whom an award is made by CiTi.
"Contractor" Any bidder to whom a contract award is made by the Board of Cooperative Education Services.
"Specifications" defined as the description of materials, supplies, equipment, and/or services, including the conditions for its purchase.
NOTICE TO BIDDERS
The Board of Cooperative Educational Services of Oswego County, known as the Center for Instruction, Technology & Innovation (CiTi),
in accordance with Section 103 of Article 5-A of the General Municipal Law is seeking bids on behalf of itself for Musical Instruments,
Bid Number B26-0017.
Specifications, general information and bid forms may be obtained at the Center for Instruction, Technology & Innovations (CiTi)
Purchasing Department, 179 County Route 64, Mexico, NY 13114 between the hours of 9:00 a.m. and 4:00 p.m. daily, except Saturdays,
Sundays or Holidays, by calling 315-963-4414, by emailing: CooperativeBids@CiTiboces.org or at the website:
www.CiTiboces.org/cooperativepurchasing.
Bids must be submitted on the bid forms provided by CiTi and in strict adherence to the bid specifications and conditions. Sealed bid
submissions and electronic bid submissions via BidNet Direct will be accepted. For sealed bid submissions, the bid number and the
bidder's name and address should be indicated on the front of the envelope. Sealed bids will be received at the CiTi Business Office, 179
County Route 64, Mexico, NY 13114 until, but not later than, 2:00 p.m. on Thursday, July 2, 2026. Electronic bid submissions will be
accepted via BidNet Direct up to, but no later than, 2:00 p.m. on Thursday, July 2, 2026. Immediately thereafter a bid opening will be
conducted to open and publicly read all responses.
Melissa Allard, Clerk of the Board
NOTE: The above Notice to Bidders will appear in CiTi's legally designated newspaper, The Palladium Times, on June 11, 2026
Musical Instruments Bid B26-0017

Instructions and Conditions
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
This is a one-time bid for the Center for Instruction, driveway entrance). CiTi's Receiving Department is open
Technology and Innovation (CiTi) to purchase musical Monday - Friday 7:00 a.m. to 3:00 p.m.
instruments on behalf of the North Tonawanda and the
ELECTRONIC BIDS must be submitted via BidNet Direct no later
Trumansburg Central School Districts.
than 2:00 p.m. on July 2, 2026. This is the ONLY manner in
which electronic submissions will be accepted.
The bid is soliciting for the cost of the instrument, which
must include delivery charges, AND customer service. See
All bids received after the response date and time stated in the
SCOPE OF WORK for a description of the customer service
Notice to Bidders may not be considered and will be returned
component. unopened to the bidder. The bidder assumes the risk of any
delay in the mail or in the handling of the mail by employees of
Bids for furnishing and delivery of items and as set forth in these CiTi. Whether sent by mail or by means of personal delivery, the
specifications prepared by CiTi are sought at this time. bidder assumes responsibility for having his/her bid deposited
on time at the place specified.
Copies of the specifications may be obtained by contacting Amy
Rhinehart, School Purchasing Officer, at the Business Office of Emailed or faxed bid responses are not acceptable.
CiTi, 179 County Route 64, Mexico, New York 13114, by calling
(315) 963-4253 or emailing CooperativeBids@CiTiboces.org. In the event that CiTi is closed due to unforeseen circumstances,
Additionally, bid opportunities and current bids are available the bid deadline will be extended to the next business day that
electronically at www.CiTiboces.org/cooperativepurchasing. CiTi is open for business. The time of day will remain, 2:00 p.m.
Bid specifications can also be found online at BidNet Direct: A public bid opening will take place on July 2, 2026 at 2:01 p.m.
to open and publicly read all bid responses.
All public bid openings hosted by CiTi are made available
virtually via the Zoom platform. Bidders and members of the
public can join the live bid opening virtually by sending an email
request in advance of the opening date and time to:
CooperativeBids@CiTiboces.org. Bidders and members of the
public who wish to join the bid opening in-person must follow
All bids must be submitted on bid forms and in accordance with all visitor policy guidelines when present on CiTi property.
the instructions provided.
For Sealed Bid Submissions: Bidders must supply signed hard
ALL questions with regard to this bid MUST be submitted in copies of their completed bids (required forms and Vendor
writing. A form is included in this packet for this purpose. No Response Sheet) AND a clearly labeled CD or flash drive
interpretation of the meaning of the specifications will be made containing an electronic copy, in Excel format, of the Vendor
to any bidder orally. Responses to questions will be provided to Response Sheet in an opaque sealed envelope clearly marked
all bidders in the form of an addendum. with the name of the bidder, the bid title and bid number on
Please email the bid questionnaire form to the attention the front of the envelope to the address listed. All express
of the School Purchasing Officer at: envelopes must be clearly marked with the words "Sealed Bid
CooperativeBids@CiTiboces.org Enclosed" on the front of the outside envelope. This is
All questions must be submitted at least ten (10) important in assuring that the bid is delivered properly. The
business days prior to the official bid opening. Questions sealed bid envelope must be included inside the express
received after this time may not be addressed. envelope.
Response Instructions: For Electronic Bid Submissions: Bidders must supply a signed
photocopy of the bid forms and a completed Vendor Response
SEALED BIDS must be received via mail, postal or shipping Sheet, in Excel format, via BidNet Direct.
carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 until,
but not later than 2:00 p.m. on July 2, 2026. Sealed bid Please refer to the "Vendor Response Sheet Instructions" for
envelopes can also be hand-delivered to CiTi's Receiving information on how to properly fill out the Vendor Response
Department (Green Steel Building adjacent to the campus Sheet.
Musical Instruments Bid B26-0017

Instructions and Conditions
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
The proposal as presented shall remain valid for a minimum If a vendor is bidding a special-order item that will extend the
period of sixty days (60) from the date of bid opening. delivery time outside of the specified time frame, this must be
All information required by Notice to Bidders, General noted in the bid for consideration during the award process.
Conditions, Specifications, and Bid Offer, in connection with
each item against which a bid is submitted, must be given to All regularly manufactured stock electrical items must bear the
constitute a regular bid. label of the Underwriters' Laboratories, Inc.
The following three (3) forms are included herein and form a Bidders are not required to bid on every line item to be
part of this bid proposal: considered for an award. If a bidder does not sell an instrument
Bid Proposal Certifications (Non-Collusion Bidding or item identified on the Vendor Response Sheet, they may 'no
Certification and Conflict of Interest Certification as bid' that item.
required by General Municipal Law, Section 103-d).
Exceptions or Limitations/Acknowledgement of Terms Prices and information required should be typewritten for
and Conditions. legibility. Illegible or vague bids may be rejected. All signatures
Iran Divestment Act Certificate of Compliance. must be written. Facsimile, printed, or typewritten signatures
Failure to fully execute these three (3) statements will are not acceptable.
constitute grounds for rejection of a bid submission.
The submission of a bid will be construed to mean that the
Bidders are to enter responses on the Vendor Response Sheet bidder is fully informed as to the extent and character of the
provided. Bidder must insert the price per unit as specified and supplies, materials, equipment and response requirement,
the price extension accordingly against each item bid. In the including customer service (see SCOPE OF WORK), and that the
event of a discrepancy between the unit price and the bidder can furnish the equipment and perform the service
extension, the unit price will govern. Prices shall be extended in satisfactorily in complete compliance with the specifications.
decimals, not fractions.
Bids on equipment must be on standard new, unused
In order to ascertain that bid items conform to the equipment, of latest model, and in current production, unless
specifications, vendors should provide CiTi with stock numbers otherwise specified. Bids for used equipment will not be
for reference during the analysis process. If CiTi is unable to considered.
verify that the item bid conforms to the specifications through a
catalog, website or cut sheets, CiTi reserves the right to reject Prices shall be net; including transportation and delivery charges
that item bid. fully prepaid by the successful bidder. If an award is made on
any other basis, transportation charges must be prepaid by the
The words "Or Equal" shall be considered as added to each successful bidder and added to the invoice as a separate item. In
specification, except in instances where "ONLY" or "NO SUB" is any case, title shall not pass until items have been delivered and
stated. If bidding on items other than those specified, it is the accepted.
responsibility of the bidder to notify CiTi on the bid form when
such substitutions or alternates are incorporated. Please provide In order to ascertain that bid item(s) conform to the
on the space provided on the bid form, in every instance, the specifications, vendors should provide CiTi with stock numbers
trade designation of the article, manufacturer's name, detailed for reference during the analysis process. If CiTi is unable to
specifications including catalog/vendor item number of the verify that the item bid conforms to the specifications through a
substitute/alternative item proposed to furnish. Otherwise, the catalog, website or cut sheets, CiTi reserves the right to reject
bid will be construed as submitted on the identical item as that item bid.
specified.
CiTi reserves the right to request or review samples of items All bids are to be on the basis of delivery prepaid to destination.
where an equivalent is bid. Destination TBD. Will be to CiTi (Mexico, NY) or directly to
North Tonawanda CSD (North Tonawanda, NY) or Trumansburg
CiTi reserves the right to develop a bid committee to CSD (Trumansburg, NY).
determine quality and compatibility of offered alternatives
or substitutions. The decision of the bid committee as to Bidders responding to this bid agree to the following payment
whether an alternate or substitution is in fact "equal" shall terms: Payment within approximately thirty days (30) after
be final. receipt of materials and an invoice. Payments of any claim shall
not preclude CiTi from making claim for adjustment on any item
Musical Instruments Bid B26-0017

Instructions and Conditions
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
found not to have been in accordance with contract If two or more bidders submit identical bids as to price, the
specifications. decision of the board to award a contract to one of such
identical bidders shall be final. (General Municipal Law, Sec. 103,
Each bid will be received with the understanding that the Sub. 1)
acceptance thereof in writing by the board, to furnish any or all
of the items described therein shall constitute a contract The placing in the mail of a notice of award or purchase order to
between the successful bidder and the school district. The a successful bidder, to the address given in his bid, will be
contract shall bind the successful bidder on his part to furnish considered sufficient notice of acceptance of contract.
and deliver at the prices and in accordance with the conditions
of his bid.
NOTE: CiTi shall be under no obligation to purchase Term:
items until such time that a properly executed
Purchase Order has been issued.
Any contract resulting from the award of this bid shall be for a
one-time purchase on/after July 16, 2026.
CiTi reserves the right to waive any informality on bids received
and/or right to reject any or all bids and to re-advertise.
It is mutually understood and agreed that the successful
bidder(s) shall not assign, transfer, convey, sublet, or otherwise
dispose of the contract or his right, title, or interest therein, or
Award: his power to execute such contract, to any other person,
company, or corporation, without the previous written consent
CiTi reserves the right to make awards within sixty (60) days of CiTi.
after the date of the bid opening during which period bids may
not be withdrawn unless the bidder distinctly states in his bid
that acceptance thereof must be made within a shorter General Conditions:
specified time.
Items are NOT to be shipped and/or deliveries should NOT be
The award for this bid will take place at the July 15, 2026 CiTi made without receipt of an original CiTi purchase order signed
Board of Education Meeting. by the CiTi Purchasing Agent or CiTi Deputy Purchasing Agent.
The bid award will be by in an aggregate or line-by-line manner The Purchase Order shall designate the place of delivery.
to the lowest responsible bidder(s), as will best promote the
public interest, taking into consideration the reliability of the After receipt of an order, the vendor agrees to call CiTi within
bidder, the quality of the materials, equipment, or supplies to three working days, concerning any out-of-stock items, or defect
be furnished, their conformity with the specifications, and in the purchase order.
conditions of the customer service component.
Delivery is expected to be made within 30 days after receipt of a
Vendors may not be considered for an award if there is not a Purchase Order. Partial deliveries will be expected if the full
substantial amount of items or value of items to be awarded to shipment cannot be made within 30 days of a purchase order
the vendor and/or where an award of these items would result being received. Payment for a partial shipment will be made
in the processing of purchase orders amounting to $25.00 or upon receipt of the invoice for the items delivered.
less, or where the minimum ordering amounts cannot be met.
CiTi will not accept any deliveries on Saturdays, Sundays or legal
CiTi reserves the right to reject all bids. Also reserved is the right holidays.
to reject, for cause, any bid in whole or in part; to waive
technical defects; qualifications; irregularities; and omissions if The successful bidder shall be responsible for delivery of items
in its judgment the best interests of the district will be served. in good condition at point of destination. He shall file with the
Also reserved is the right to reject bids and to purchase items on carrier all claims for breakage, imperfections, and other losses,
State or County contracts if such items can be obtained on the which will be deducted from invoices. CiTi will note for the
same terms, conditions, specifications, and at a lower price. benefit of successful bidder when packages are not received in
good condition.
Musical Instruments Bid B26-0017

Instructions and Conditions
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
Items shall be packaged securely and properly for shipment, Sales to school districts are not affected by any fair trade
storage and stocking in shipping containers and according to agreements. (General Business Law, Sec. 369-a, Sub. 3)
accepted commercial practice, without extra charge for packing
cases, bailing or sacks. CiTi is a governmental agency and no charge will be allowed for
Federal, State or municipal sales and excise taxes. The price bid
The successful bidder shall supply all guarantees, service shall be net and shall not include the amount of any such tax.
warranties, and manuals where applicable. Tax exemption paperwork can be provided upon request.
All deliveries shall be accompanied by delivery tickets or packing SAFETY DATA SHEETS (SDS): SDSs must accompany any item
slips. Ticket shall contain the following information for each delivered that contains a Chemical Substance. If Material Safety
item delivered: Data Sheets are available on-line, please include a statement
Contract number and/or purchase order number stating such and the on-line address. Failure to include these
Name of article requisite data sheets or source for data sheets will prohibit the
Item number (if applicable) processing of payment.
Quantity
Name of the successful bidder FORCE MAJEURE: The successful bidder shall not be held
Carton shall be labeled with purchase order and contract responsible for any losses resulting if the fulfillment of the terms
number, successful bidder's name and general statement of of the contract shall be delayed or prevented by wars, acts of
contents. Failure to comply with this condition shall be public enemies, strikes, fires, acts of God, or for any other acts
considered sufficient reason for refusal to accept the goods. not within control of the successful bidder and which by the
exercise of reasonable diligence he/she is unable to prevent.
During the scheduled delivery times, the vendor agrees to
remove all damaged cases that are visible and all products that SAVING CLAUSE: The successful bidder shall not be held
are found damaged or defective upon opening, or products responsible for any losses resulting if the fulfillment of the terms
which do not meet specifications. Damaged goods not removed of the contract shall be delayed or prevented by wars, acts of
by the vendor, as stated, will be regarded as abandoned and the public enemies, strikes, fires, floods, acts of God or for any other
district shall have the right to dispose of them as its own acts not within the control of the successful bidder and which by
property. This condition addresses the following concerns: the exercise of reasonable diligence he is unable to prevent.
Damaged cases discovered during and after delivery
Products that do not meet specifications CONTRACT TERMINATION: CiTi shall have the right to terminate
Storage of such items or reduce individual orders without further obligation as of the
Ownership of such items end of the then current fiscal year in the event that CiTi and/or a
In any of the situations mentioned, the vendor is required to School District is on a contingent budget, fails to get a budgetary
pick up damaged goods at the time of delivery, and immediately appropriation or experiences approval of funding at a reduced
issue credit. Additionally, if the discrepancies are not noted until amount for the continuation of individual orders for any
after receipt of the goods, the vendor agrees to pick up the subsequent fiscal year. CiTi shall give bidder written notice of
items on the next delivery. In either event, if the vendor does termination or the reduction of orders within thirty days (30) of
not adhere to these terms, the district gains title to the property the failure to appropriate the necessary funding. This contract
and needs only to maintain a record of the delivery date and the shall be deemed executory only to the extent of the monies
item codes to be entitled to credit. appropriated and available for the purpose of the contract, and
no liability on account thereof shall be incurred by the
Any merchandise provided under the contract, which is or purchaser beyond the amount of such monies. It is understood
becomes defective during the guarantee period, shall be that neither this contract nor any representation by any public
replaced by the successful bidder free of charge with the employee or officer creates any legal or moral obligation to
specific understanding that all replacements shall carry the request, appropriate or make available monies for the purpose
same guarantee as the original equipment. The successful of the contract.
bidder shall make any such replacement immediately upon
receiving notice from CiTi.
Invoices shall be presented to CiTi for the quantities ordered as
per the Purchase Order.
Musical Instruments Bid B26-0017

Instructions and Conditions
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
CiTi shall have the option, in its sole discretion, to terminate an sex in the educational program or activities which it operates,
award agreement, at any time during the term hereof, for and it is required by Title IX of the Educational Amendments of
convenience and without cause. CiTi shall exercise this option by 1972 not to discriminate in such a manner. This policy of
giving Contractor and/or Awarded Vendor written notice of nondiscrimination includes the following areas; recruitment and
termination. The notice shall specify the date on which appointment of employees; employment pay and benefits;
termination shall become effective. counseling services for students; access by students to
educational program; course offering and student activities.
If the successful bidder fails to deliver as ordered, or within the COMPLAINTS: Awarded vendor(s) will submit all complaints in
time specified, or within reasonable time as interpreted by CiTi, writing to the CiTi School Purchasing Officer within four (4) days
or fails to make replacement of rejected articles, when so of occurrence of any incident. The CiTi Business Office will
requested immediately or as directed by the school district, CiTi maintain a file of all complaints that are submitted.
or school district may purchase from other sources to take the
place of the item rejected or not delivered. CiTi reserves the Failure to adhere to these instructions will constitute grounds
right to authorize immediate purchase from other sources for rejection of the bid.
against rejections on any contract when necessary. On all such
purchases, the successful bidder agrees to reimburse CiTi or
school district promptly for excess costs occasioned by such
purchases. Should the cost be less, the successful bidder shall
have no claim to the difference. Such purchases will be
deducted from contract quantity.
A contract may be canceled at the successful bidder's expense
upon nonperformance of contract.
Cancellation of contract for any reason may result in removal of
the successful bidder's name from the mailing list for future
proposals for an indeterminate period.
NEW YORK STATE SEXUAL HARASSMENT LAWS: By submission
of this Bid, each bidder and each person signing on behalf of any
bidder certifies, and in the case of a joint bid each party thereto
certifies as to its own organization, under penalty of perjury,
that the bidder has and has implemented a written policy
addressing sexual harassment prevention in the workplace and
provides annual sexual harassment prevention training to all of
its employees. Such policy shall, at a minimum, meet the
requirements of section two hundred one-g of the NYS labor
law. A model policy and training has been created by the NYS
Department of Labor and can be found here:
https://www.ny.gov/programs/combating-sexual-harassment-
workplace
NON-DISCRIMINATION REQUIREMENTS: In accordance with
Article 5 of the Executive Law (also known as the Human Rights
Law) and all other State and Federal statutory and
constitutional, nondiscrimination provisions, the bidder agrees
that neither it nor its subcontractors shall be reason of race,
creed, color, national origin, age, sex or disability: (a)
discriminate in hiring against any person who is qualified and
available to perform the work; or (b) discriminate against or
intimidate any employee hired for the performance of work
under the Agreement. CiTi does not discriminate on the basis of
Musical Instruments Bid B26-0017

Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
SCOPE OF WORK
Musical Instruments Bid B26-0017
This is a one-time bid for the Center for Instruction, Technology and Innovation (CiTi) to purchase musical instruments on
behalf of the North Tonawanda Central School District and the Trumansburg Central School District. It is anticipated that
the awarded vendor(s) will ship instruments that are in new, ready-to-play condition and provide CiTi with at least one (1)
hour of time with a representative to review instrument setup and care (herein called: customer service). This one (1) hour
of customer service time can be virtual or in-person, whichever is most convenient for the awarded bidder.
Please note that bid pricing on the Vendor Response Form must include the cost of the instrument,
shipping/delivery/freight charges AND customer service.
Why is Customer Service a requirement of the bid? Because you're the experts and we want you to share your knowledge.
The one (1) hour of time will be to review the following ten (10) questions for each instrument type purchased and will help
CiTi staff facilitate the unboxing and set-up for each instrument type for the school district. Bidders do not need to provide
answers to the following questions in their bid response.
Note: Customer Service is not required for instrument accessories (example: drumsticks, mallets, speakers, bows, stands)
1. What care is needed to unpack the instrument?
2. How many parts does the instrument arrive in?
3. Are tools needed to assemble the instrument? And what are the steps to assemble?
4. What is the recommended routine cleaning procedure?
5. What is the recommended cleaning schedule?
6. Are there components that need to be replaced periodically?
7. Are there packaging materials that need to be kept for warranty validation?
8. What is the outline, terms and conditions of the warranty?
9. What storage is recommended for this instrument?
10. Are there any other unique features, functions, or information that would be important for the
end-user to know prior to presenting it to a student player?
Please list the contact information for the person responsible for fulfilling this customer service component of
the bid obligation.
Name:
Phone:
Email
Musical Instruments Bid B26-0017

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
BID PROPOSAL CERTIFICATIONS
I. General Bid or Proposal Certification
The proposer certifies that it will furnish, the prices herein quoted, the materials, equipment and/or services as proposed on
this bid.
II. Non-Collusive Proposal Certification
By submission of this proposal, the proposer certifies that it is complying with Section 103-d of the General Municipal Law as
follows:
Every bid or proposal hereafter made to a political subdivision of the State or any public department, agency or official
thereof where competitive bidding is required by statute, rule regulation or local law, for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such
bidder as true under the penalties of perjury:
Non-Collusion Bidding Certification
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or
with any competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor; and
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. A bid shall not be considered for award nor shall any award be made where (A), (1), (2) and (3) above have not been complied
with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and
shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (A), (1), (2) and (3) above
have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the
purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his
designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a)
has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or
pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same
prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph A(1).
C. Any bid hereafter made to any political subdivision of the State or any public department, agency or official thereof by a
corporate bidder for work or services performed or to be performed or good sold or to be sold, where competitive bidding is
required by stature, rule, regulation or local law, and where such bid contains the certification referred to in subdivision A of the
section, shall be deemed to have been authorized by the Board of Directors of the bidder, and such authorization shall be
deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the
act and deed of the corporation.
III. Conflict of Interest Certification
A. Each bidder must state, by signing below, that no officer of any participating school district, or any member of any related
Board of Education, including CiTi, or the specific governing body, is, as defined within the General Municipal Law provisions
relating to conflicts of interest, directly or indirectly financially involved in this bid proposal.
Authorized Signature Title
Print Name Date
Musical Instruments Bid B26-0017

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
EXCEPTIONS OR LIMITATIONS TO
BID SPECIFICATIONS AND CONDITIONS
This page must be completed and signed by the vendor in order for your bid to be considered by the Center of
Instruction, Technology & Innovation.
A. If any exceptions or limitations to the bid conditions and specifications are part of your bid, you must check box 1
(below) and indicate the limitation on this page.
1. The following limitations or qualifications are included in this bid:
a. Delivery:
b. Freight or Delivery Charges:
c. Pricing:
d. Other (please specify):
B. If no exceptions or limitations are part of your bid, you must check box 2 (below).
2. No Limitations or Exceptions Apply
Authorized Signature Title
Print Name Date
BIDDERS ACKNOWLEDGEMENT OF TERMS AND CONDITIONS
CiTi reserves the right to award bids by total (aggregate), group (subcategory) or individual (line-by-line), whichever
is in the best interest of the School Districts or CiTi.
By signing below and submitting this bid for consideration by CiTi, the bidder acknowledges that he/she has read,
understood and agrees to all aspects of the General Conditions, Bidding Instructions and Special Conditions, and all
appendices and the Bidder Response Form as presented without reservation or alteration. The Bidder, Bidder affiliates
and any other agency that intercedes on the Bidder's behalf also agrees to hold the CiTi harmless and not responsible for
any hardship that can or potentially could be caused and subsequently impacts the bidder as a result of this bid.
Authorized Signature Title
Print Name Date
Musical Instruments Bid B26-0017